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HomeMy WebLinkAbout2001 11 14 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING NOVEMBER 14, 2001 I. CALL TO ORDER Chairperson Ethel Beecher called the Regular Meeting to order at 7:00 p.m., Wednesday, November 14,2001 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Ethel Beecher, present Vice Chairperson Dart Helgeson, present Board Member Alice Bard, absent Board Member Dawna Ferguson, present Board Member Richard Grogan, present Board Member Carol Morrison, absent Board Member William Poe, present The Pledge of Allegiance followed. Chairperson Ethel Beecher advised the Board there would be an Agenda change; Chairperson Tom Helgeson from the Oak Forest Wall and Beautification District Advisory Committee would be added to tonight's Agenda. II. CONSENT CONSENT A. Approval Of The October 17, 2001 Regular Meeting Minutes. Chairperson Beecher asked, "May I have a Motion for approval of the minutes of October 1 ih, if everyone has read them." Board Member Dawna Ferguson informed that there was a correction, "Under 'Reports', second paragraph, "Beecher"." MOTION BY BOARD MEMBER GROGAN. "I MOVE THAT WE APPROVE THE MINUTES WITH THE CORRECTION." SECONDED BY BOARD MEMBER POE. DISCUSSION. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETfNG -NOVEMBER 14,2001 PAGE20F6 VOTE: BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE BOARD MEMBER FERGUSON: AYE VICE CHAIRPERSON HELGESON : AYE CHAIRPERSON BEECHER: AYE III. REGULAR REGULAR A. Review Holiday Decorations. Discussion ensued on the light pole fixtures. The Board addressed putting power on all light poles from State Road 419 to Central Winds Park. Discussion developed on City Landscaping and Maintenance Contracts. Board Member Ferguson stated her concern with Bon Terre Group not wearing safety vests and that their trucks were not marked. .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS ARE DOCUMENTED IN THE ORDER DISCUSSED. .:. .:. ADD-ON D. Discussion With Chairperson Tom Helgeson, Oak Forest Wall And Beautification District Advisory Committee. Mr. Tom Helgeson, 992 Turkey Hol/ow Circle, Winter Springs, Florida: spoke of the remaining Oak Forest Capital Funds being used for irrigation and landscaping improvements, and to solicit the assistance of the Beautification of Winter Springs Board in designing recommendations for the improvements. Discussion followed. MOTION BY BOARD MEMBER POE. "I MOVE THIS BOARD APPROVE THE PROPOSAL AND APPOINT OUR CONDUIT TO THAT BOARD." SECONDED BY BOARD MEMBER FERGUSON. DISCUSSION. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -NOVEMBER 14,2001 PAGE 3 OF 6 VOTE: BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE BOARD MEMBER FERGUSON : AYE VICE CHAIRPERSON HELGESON : AYE CHAIRPERSON BEECHER: AYE MOTION CARRIED. MOTION BY BOARD MEMBER POE. "I MOVE THAT WE APPOINT DART HELGESON AS OUR CONDUIT MADAME CHAIRPERSON." SECONDED BY BOARD MEMBER FERGUSON. DISCUSSION. VOTE: BOARD MEMBER GROGAN: AYE BOARD MEMBER FERGUSON: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER POE: AYE MOTION CARRIED. Chairperson Beecher asked, "When do you propose starting this thing or implementing it?" Chairperson [Tom] Helgeson stated, "My guess would be that probably design efforts could start anytime soon really. Hopefully, you'll have some kind of at least a plan view by the time you meet next month." Chairperson [Tom] Helgeson stated further, "The actual construction, I wouldn't see happening until February at the earliest." Tape I/Side B Discussion. Mr. Mike Mingea, Arborist, Code Enforcement Division, Community Development Department distributed notes on the plant selection list, spoke of the trees along Tuskawilla Road, and the "Tree Bank". REGULAR B. Median Landscaping Discussion. Mr. Alan Hill, Superintendent, Public Works Department advised the Board, "The plantings are done on the medians and they'll be doing their hand weeding and completing the mulching within the next week." In regards to the landscaping, Board Member William Poe asked, "What's your estimated completion time?" Mr. Hill stated, "I'll give it thirty (30) days." The Board discussed an easier way to take photographs of the Medians. CITY OF WINTER SPRINGS MINUTES BEAUTIFICA nON OF WINTER SPRINGS BOARD REGULAR MEETING -NOVEMBER 14,2001 PAGE40F6 Chairperson Beecher recessed the Meeting at 8:27 p.m. Chairperson Beecher reconvened the Meeting at 8:30 p.m. MOTION BY BOARD MEMBER POE. "I MOVE THAT EACH MEMBER BE ASSIGNED A MONTH TO TAKE THE PICTURES OF THE MEDIANS AND BRING THEM BACK TO THE BOWS BOARD." SECONDED BY BOARD MEMBER GROGAN. DISCUSSION. VOTE: BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE BOARD MEMBER FERGUSON: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE MOTION CARRIED. With the consensus of the Board, the following Board Members will photograph the Medians on the following months: · December - Board Member Grogan · January - Vice Chairperson Helgeson · February - Board Member Poe · March - Board Member Ferguson · April - Board Member Carol Morrison · May - Board Member Alice Bard Chairperson Beecher advised those in attendance that she would monitor all the medians. Tape 2/Side A MOTION BY BOARD MEMBER GROGAN. "I MAKE A MOTION THAT WE BUY A CAMERA FOR OUR COMMITTEE FOR - USE." SECONDED BY BOARD MEMBER POE. DISCUSSION. VOTE: BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE BOARD MEMBER FERGUSON: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -NOVEMBER 14,2001 PAGE50F6 REGULAR C. Partnership Program Update. In regards to the latest follow up letter, Board Member Ferguson asked Ms. Holly Pierstorff, Assistant To The City Clerk, "When did those letters go out Holly?" Ms. Pierstorff responded, "I think they are dated the 26th and I believe they went out - two (2) days after." Discussion followed regarding the beautification of the Winter Springs Golf Course. The Board agreed that Vice Chairperson Helgeson would follow up on the status of the project. IV. FUTURE AGENDA ITEMS . Oak Forest Beautification. · Bird Sanctuary Signs. · Median Landscaping Discussion. · Partnership Program Update. V. REPORTS Ms. Pierstorff distributed a copy of City Ordinance Number 46, adopting the City as a Bird Sanctuary. After discussion, the Members agreed that Board Member Richard Grogan would address the City Commission regarding this Ordinance. Copies of the Board's expenditures were distributed to Members of the Board. VI. ADJOURNMENT MOTION BY BOARD MEMBER FERGUSON. "I MAKE A MOTION THAT WE ADJOURN THE MEETING." SECONDED BY VICE CHAIRPERSON HELGESON. DISCUSSION. WITH CONSENSUS OF THE BOARD, THE MOTION PASSED. MOTION CARRIED. Chairperson Beecher adjourned the Meeting at 9:05 p.m. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -NOVEMBER 14,2001 PAGE 6 OF 6 . Docs\Word\BOARDS\BEAUTlFI\alll\MINUTES\2001\1 I 1401 REGULAR.doc NOTE: These minutes were approved at the December 12,2001 Beautification of Winter Springs Board Meeting.