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HomeMy WebLinkAbout2001 10 17 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING OCTOBER 17,2001 I. CALL TO ORDER Chairperson Ethel Beecher called the Regular Meeting to order at approximately 7:00 p.m., Wednesday, October 17, 2001 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Ethel Beecher, present Vice Chairperson Dart Helgeson, present Board Member Alice Bard, present Board Member Dawna Ferguson, absent Board Member Richard Grogan, arrived at approximately 7:30 p.m. Board Member Carol Morrison, present Board Member William Poe, present II. CONSENT CONSENT A. Approval Of The September 12,2001 Regular Meeting Minutes. MOTION BY BOARD MEMBER HELGESON. "I MOVE THAT WE ACCEPT THE MINUTES AS THEY STAND." MOTION DIED FOR LACK OF A SECOND. Chairperson Ethel Beecher advised "On the two (2) votes that we had - 'Alice Bard' was left off - she voted "Aye". Also on the next page the other vote that we took, monitoring the median, 'Alice Bard' was left off. And where there was a Motion for adjournment, 'Alice Bard' was left off, and also the Minutes do not reflect that Mr. Poe had to leave early that evening." MOTION BY BOARD MEMBER BARD. "I MOVE THAT THE MINUTES BE APPROVED AS AMENDED." SECONDED BY BOARD MEMBER POE. DISCUSSION. CITY OF WfNTER SPRINGS MfNUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETfNG -OCTOBER 17, 200 I PAGE 2 OF6 VOTE: BOARD MEMBER MORRISON: AYE BOARD MEMBER POE: AYE BOARD MEMBER BARD: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE MOTION CARRIED. III. REGULAR REGULAR A. Review City Arbor Ordinance With Ms. C. Jimmette Cook, Code Enforcement Division Manager. The Board reviewed a Memorandum from Ms. Jimmette Cook, Code Enforcement Division Manager sent to the Board. Discussion followed. The Board requested Ms. Holly Pierstorff, Assistant To The City Clerk, type a Memorandum to Ms. Cook, thanking her for her Memorandum and her "Prompt attention". MOTION BY BOARD MEMBER POE. "I WOULD MOVE THAT THIS BOARD RECOGNIZE MS. JIMMETTE COOK'S IMMEDIATE RESPONSE TO US AND THANK HER. AND I THINK BY MAKING IT A MOTION IF IT CARRIES THROUGH THE BOARD, IT WILL DO BOTH THINGS, ONE PUT IT IN THE MINUTES AND ALSO CAUSE THE - ACTION TO HAPPEN." SECONDED BY VICE CHAIRPERSON HELGESON. DISCUSSION. VOTE: BOARD MEMBER POE: AYE BOARD MEMBER BARD: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON: AYE MOTION CARRIED. REGULAR B. Median Assignments. Discussion developed. With consensus, Board Member Carol Morrison will monitor the Murphy Road Median; the northernmost Median on Moss Road will be monitored by Vice Chairperson Dart Helgeson; Board Member William Poe will monitor the Charles CITY OF WINTER SPRINGS MINUTES BEAUTlFICA TlON OF WINTER SPRINGS BOARD REGULAR MEETING -OCTOBER 17,2001 PAGE30F6 Street Median; Board Member Alice Bard will monitor the southernmost Median on Moss Road; Board Member Richard Grogan will monitor the first and second Medians on Edgemon A venue; and Board Member Dawna Ferguson will monitor the last Median on Edgemon A venue. Board Member Richard Grogan arrived at approximately 7:30 p.m. The Board agreed to keep photographic and written documentation of the development of the Medians and asked for the City Clerk's Office to purchase a Binder, index tabs, and 4"x 6" photo holders. REGULAR C. Partnership Program Update. Discussion followed regarding the Golf Course's plans for beautification. Tape I/Side B The Board discussed building frontage. Board Member Grogan asked, "Let's take a consensus of what we think we should do right now. Around the corner is also allowable or... ?" Chairperson Beecher stated, "... Around the corner, but they must do the front and then they can do around the corner. They can not do just around the corner." The Board agreed. MOTION BY BOARD MEMBER POE. "I WOULD MOVE THAT WE ACCEPT HER [VICE CHAIRPERSON DART HELGESON] REPORT AND RECOMMEND THAT THIS BE FOLLOWED THROUGH WITH THE GOLF COURSE." SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: BOARD MEMBER GROGAN: AYE BOARD MEMBER BARD: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON: AYE BOARD MEMBER POE: AYE MOTION CARRIED. Vice Chairperson Helgeson read for the record, a letter she crafted regarding beautification of the Winter Springs Golf Course. Copies were distributed to all Board Members. Discussion developed in regards to drafting a second letter for the City business owners that requested the Application Packet. This letter suggested that the deadline for CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -OCTOBER 17,2001 PAGE 4 OF 6 accepting applications would be February 15, 2002; that the project must be completed by May 1, 2002, with final Grant payments disbursed no later than May 31, 2002. MOTION BY BOARD MEMBER POE. "I MOVE THAT YOU CHARGE THE DEPUTY, IS IT DEPUTY CHAIR OR VICE CHAIR, WITH THE RESPONSIBILITY OF DRAFTING, PREPARING - AND BRING BACK FOR THE APPROVAL SO WE CAN MAIL IT TO THE SEVEN (7) APPLICANTS THAT HAVE EXPRESSED AN INTEREST." MOTION DIED FOR LACK OF A SECOND. Further discussion. MOTION BY BOARD MEMBER POE. "I MOVE THAT THE VICE CHAIRPERSON BE CHARGED WITH THE RESPONSIBILITY OF DEVELOPING, FINALIZING, AND MAILING THE LETTER TO THOSE SEVEN (7) APPLICANTS." SECONDED BY BOARD MEMBER BARD. DISCUSSION. AMENDMENT TO THE MOTION BY CHAIRPERSON BEECHER. "I NEED TO MAKE AN AMENDMENT TO THE MOTION THAT SHE DEVELOP IT, BUT SHE NEEDS TO BRING IT INTO CITY HALL BECAUSE IT HAS TO GO OUT ON CITY LETTERHEAD." SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE (ON THE AMENDMENT): BOARD MEMBER MORRISON: AYE BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE BOARD MEMBER BARD: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE MOTION CARRIED. VOTE (ON THE MAIN MOTION, AS AMENDED): BOARD MEMBER POE: AYE BOARD MEMBER GROGAN: AYE BOARD MEMBER BARD: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUl'IFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING -OCTOBER 17,2001 PAGE 5 OF 6 IV. FUTURE AGENDA ITEMS . Review Holiday Decorations. . Median Landscaping Discussion. . Partnership Program Update. V. REPORTS Board Member Grogan asked about Code Enforcement Manager Cook attending Beautification of Winter Springs Board Meetings. Discussion followed regarding "Public Removal of Trees on Private Property" in the City's Code of Ordinance. Chairperson Beecher asked Vice Chairperson Helgeson if Mr. Mike Mingea, Environmental Inspector, Community Development Department had received her letter regarding the trees along Tuskawilla Road. Vice Chairperson Helgeson advised Chairperson Beecher that he did in fact receive the letter. Chairperson Beecher also asked the status of the detailed Budget Expenditures Sheet that was requested at the last Regular Meeting. Discussion. Chairperson Beecher advised Members of the Board that she would telephone Mr. Alan Hill, Public Works Department Superintendent and ask "Does he want to come" to the next Regular Meeting to discuss the Median landscaping and holiday decorations. VI. ADJOURNMENT Chairperson Beecher stated, "I will entertain a Motion to adjourn." MOTION BY BOARD MEMBER POE. "SO MOVED." SECONDED BY VICE CHAIRPERSON HELGESON. DISCUSSION. VOTE: BOARD MEMBER GROGAN: AYE BOARD MEMBER BARD: AYE VICE CHAIRPERSON HELGESON: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON: AYE BOARD MEMBER POE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -OCTOBER 17,2001 PAGE 6 OF 6 Chairperson Beecher adjourned the Meeting at approximately 9: 15 p.m. STORFF TO THE CITY CLERK Docs\Word\BOARDS\BEAUTIFl\alll\MINUTES\200 I \1 0 170 I REGULAR.doc NOTE: These minutes were approved at the November 14,2001 Beautitication of Winter Springs Board Meeting.