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HomeMy WebLinkAbout2000 10 11 Beautification of Winter Springs Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING OCTOBER 11,2000 I. CALL TO ORDER Chairperson Ethel Beecher called the Regular Meeting to order at 7:09 p.m., Wednesday, October II, 2000 in the West Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Chairperson Ethel Beecher, present Vice Chairperson Dawna Ferguson, absent Board Member Alice Bard, present Board Member Marilyn Dickinson, absent Board Member James Harbin, present Board Member Dart Helgeson, present Board Member Carol Morrison, absent Also Present Mr. Alan Hill, Superintendent, Public Works Department Approval of the August 9, 2000 Regular Meeting Minutes Chairperson Beecher commented that under Old Business, the last sentence of the first paragraph should read "The decorations normally used for Tuskawilla Road would be used elsewhere this year because of construction." MOTION BY BOARD MEMBER HARBIN. "I MAKE A MOTION THAT WE APPROVE THE MINUTES OF THE SEPTEMBER 13, MEETING WITH THE CORRECTION." SECONDED BY BOARD MEMBER BARD. THE BOARD AGREED TO THE MOTION BY CONSENSUS. .:. .:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED, AS DOCUMENTED. .:. .:. II. REGULAR A. Old Business This Agenda Item was not discussed. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - OCTOBER 11,2000 PAGE 2 OF 3 B. Discussion Of The Partnership Program The Board discussed having a reasonable amount of "check and balances"; that personal contact is necessary; whether there could be legal issues with the paperwork; that applications would be time stamped; and explained the program to Mr. Alan Hill, Superintendent, Public Works Department. Mr. Alan Hill suggested using the "points and ranking system"; spoke of the criteria; supplying a list of approved plants and trees; and that applications having guidelines and the City Code attached. Discussion ensued regarding monies are for irrigation and horticultural improvements only; "defining maintenance"; irrigation; monitoring the types of plantings and their locations; mulch; deadlines; site plans; and the process for notification and applying for the Grant. E. Other Business Mr. Hill distributed holiday catalogs to the Board Members; informed the Board that there are not any "good deals" at this time; and consideration of the City's vision in order to plan the placement of future decorations. Tape I/Side B The Board discussed the decorations in front of the retention pond; the trees in front of City Hall; the 434 Corridor; the decoration budget; the Board's budget; the maintenance of ponds and right-of-ways; and mulch. C. Pearl Road Islands The Board discussed that additional information regarding irrigation and soil composite would be needed in order to design the islands; wild flowers; and flowering hedges. D. Election Of Officers This Agenda Item was tabled until next month's meeting. B. Discussion Of The Partnership Program Discussion ensued regarding the title, will be The Landscape Beautification Grant; Board Members will develop guidelines; developing a priority list for the points rating system; Board Member Helgeson's drafted letter; irrigation; applicants being reimbursed after the completion of the project; plaques; setting the criteria for the rating system; and Mr. Hill getting a copy of a grant application to Board Member Helgeson. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - OCTOBER 11,2000 PAGE30F3 III. FUTURE AGENDA ITEMS . The Partnership Program . Pearl Road Islands . Election Of Officers IV. ADJOURNMENT MOTION BY BOARD MEMBER HELGESON. "I MOVE THAT WE ADJORN THE MEETING." SECONDED BY BOARD MEMBER BARD. THE BOARD AGREED TO THE MOTION BY CONSENSUS. Chairperson Beecher adjourned the meeting at 8:56 p.m. Minutes Respectfully Submitted by: Debbie Gillespie, City Clerk's Office City of Winter Springs S:\City Clerk\Docs\ Word\BOARDS\BEAUTIFl\alll\M INUTES\2000\minbows-l 0 II OO.doc