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HomeMy WebLinkAbout2000 08 09 Beautification of Winter Springs Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING AUGUST 9, 2000 I. CALL TO ORDER Madam Vice Chairperson Dawna Ferguson called the Regular Meeting to order at 7:08 p.m., Wednesday, August 9, 2000 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). The Pledge of Allegiance followed. Roll Call Chairperson Ethel Beecher, absent Vice Chairperson Dawna Ferguson, present Board Member Alice Bard, absent Board Member Marilyn Dickinson, present Board Member James Harbin, absent Board Member Dart Helgeson, present Board Member Carol Morrison, present Also Present Mr. Michael Mingea, Arborist, Code Enforcement Department Mr. Alan Hill, Superintendent, Public Works Department Approval of the June 14, 2000 Regular Meeting Minutes It was discussed that on page two (2) in the last paragraph the word "evasive" should be "invasive. " MOTION BY BOARD MEMBER HELGESON. "I MAKE A MOTION THAT WE APPROVE THE MINUTES WITH THE CORRECTION." SECONDED BY BOARD MEMBER MORRISON. DISCUSSION. VOTE: BOARD MEMBER DICKINSON : AYE BOARD MEMBER MORRISON: AYE BOARD MEMBER HELGESON : AYE VICE CHAIRMAN FERGUSON: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - AUGUST 9. 2000 PAGE20F3 II. REGULAR A. Old Business This Agenda Item was not discussed. B. Discussion Regarding The Pearl Road Islands By consensus ofthe Board this Agenda Item was tabled until the next meeting. D. Other Business Mr. Alan Hill, Superintendent, Public Works Department informed the Board that the budget at this time allots ten thousand dollars ($10,000.00) for holiday decorations; that the City could receive better prices for the decorations if purchased after the holidays; extra decorations will be needed after the completion of the Tuskawilla Road project; various decorations around City Hall; and the Hayes Road project has been completed. Mr. Michael Mingea, Arborist, Code Enforcement Department spoke for the record. "Before Alan leaves I want to give a, on the record, thanks for the exceptional work done by the Public Works Department regarding that installation work project on Hayes Road." The Board discussed landscaping along State Road 434; the lack of maintenance of a vacant lot is a Code Enforcement issue; the settlement of a lawsuit. Mr. Mingea distributed article regarding Orange County's Arbor Ordinances; discussed the article with the Board; and having met with the Parks and Recreation Department regarding Community involvement. Mr. Hill explained why there was not an An-Adopt-A- Road Program in the City. Mr. Hill and Mr. Mingea departed at 7:34 p.m. Vice Chairperson Ferguson recessed at 7:38 p.m. Vice Chairman Ferguson reconvened the meeting at 7:42 p.m. C. Discussion Regarding The Partnership Program Discussed ensued regarding the process of the program; whether the Code Enforcement Division, City Commission, City Manager, and/or Public Works Department would like to be involved in the process; whether City equipment could be used; whether being a good standing citizen should be criteria for accepting the application; that only property owners with frontage on 434 will be able to apply; only irrigation and landscaping will be considered; and having a mass mailing introducing the program. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - AUGUST 9, 2000 PAGE 3 OF 3 The Board discussed the criteria and how to apply; that the Board will need a mail slot for their correspondence; the content of the letter; the application; and that each Board Member write a letter introducing the program. The Board requested the City Clerk's Office to extend an invitation to Ms. Jimette Cook, Code Enforcement Manager to attend the next meeting. Discussion continued regarding that the plans must be submitted and approved by the Board; guiding the property owner as to what not to plant; oak trees being planted in small medians; and having a form at the bottom of the introduction letter to return if they wish to receive the application packet. Tape I1Side 8 Each Board Member will prepare an introduction letter, for the next meeting, highlighting "first come first served", with a detachable form at the bottom requesting an application packet. It was agreed that at the next meeting the Board would develop the criteria and the application packet. II. FUTURE AGENDA ITEMS . Discussion With Ms. Jimette Cook . The Partnership Program . Election Of Officers III. ADJOURNMENT MOTION BY BOARD MEMBER MORRISON. "I MOVE THAT WE ADJOURN THIS MEETING." SECONDED BY BOARD MEMBER HELGESON. THE BOARD AGREED TO THE MOTION BY CONSENSUS. Vice Chairperson Ferguson adjourned the meeting at 8:28 p.m. Minutes Respectfully Submitted by: Debbie Gillespie, City Clerk's Office City of Winter Springs S: \Ci ty Clerk\Docs\ W ord\B0ARDS\BEA UT1F11a111\M INUTES\2000\minbows-080900 .doc