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HomeMy WebLinkAbout2000 06 14 Beautification of Winter Springs Board Regular Minutes CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JUNE 14, 2000 I. CALL TO ORDER Madam Chairperson Ethel Beecher called the Regular Meeting to order at 7:03 p.m., Wednesday, June 14, 2000 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). The Pledge of Allegiance followed. Roll Call Chairperson Ethel Beecher, present Vice Chairperson Dawna Ferguson, arrived at 7:07 p.m. Board Member Alice Bard, present Board Member Marilyn Dickinson, present Board Member James Harbin, present Board Member Dart Helgeson, present Board Member Carol Morrison, present Also Present Mr. Michael Mingea, Arborist, Code Enforcement Department Approval of the May 10, 2000 Regular Meeting Minutes Chairperson Beecher made the following corrections to the Minutes: On page two (2), under the Agenda Item "Update on Charles Street", the line "ArId that the dead plants at Charles Street will be replaced by the landscaping company due to their neglect" was said by Mr. Hill, rather than Mr. Lockcuff; in the next paragraph on page two (2) the above mentioned Agenda Item, the line that reads "The Board discussed that the lawn maintenance company will replace the plants at Moss Road" should read "The Board discussed that the lawn maintenance company will replace the plants at Charles Street"; and on page three (3), paragraph one (1), the line "The Board reviewed their plants suggestions with Mr. Mingea of the Code Enforcement Department" should read "The Board reviewed their plants suggestions with Mr. Mingea of the Code Enforcement Department and recommended that Hex shrubs, Muhly Grass and Yellow Lantanas be used at the front". MOTION BY BOARD MEMBER MORRISON. "I MAKE A MOTION THAT WE APPROVE THE MINUTES WITH THE CORRECTIONS, AS STATED". SECONDED BY BOARD MEMBER HELGESON. DISCUSSION. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 14,2000 PAGE 2 OF 4 VOTE: BOARD MEMBER BARD: AYE CHAIRPERSON BEECHER: AYE BOARD MEMBER MORRISON : AYE BOARD MEMBER HARBIN : AYE BOARD MEMBER HELGESON : AYE BOARD MEMBER DICKINSON : AYE MOTION CARRIED. II. REGULAR A. Old Business The Board had no Old Business to discuss. Vice Chairperson Dawna Ferguson arrived at 7:07 p.m. B. Update On The 2001 Budget Meeting With The City Manager Chairperson Beecher informed the Board that the City Manager "Said the budget was fine"; and that legal issues regarding the Winter Springs Business Beautification Partner Program will need to be researched. Also discussed during the Meeting were possibilities regarding block grant money or contributions to assist with the Partner Program. The Board discussed how the budget was only tentative at that point; going to the next step; getting specific dollar amounts; and preventing misuse of Partner Program money by businesses; that the City Manager suggested establishing "criteria" and more specifics in the budget; implementing the landscaping and refurbishing of existing medians in phases; and finalizing the budget at a future Regular Meeting. C. Update On Charles Street Chairperson Beecher stated that she gave the Board's recommended plantings to Mr. Alan Hill, Superintendent, Public Works Department. Discussion ensued regarding the shortage of reclaimed water; irrigation schedules; the recent drought the City has experienced; planting drought tolerant material; and the corrections to the May 10, 2000 Regular Meeting Minutes. D. Review Mission Statement Each Board Member read their ideas for the Mission Statement, and submitted them to Board Member Alice Bard so that she could combine the ideas and present the Mission Statement at the next Regular Meeting. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 14,2000 PAGE 3 OF4 E. Discussion of Pearl Island There was discussion regarding the islands being very dry; the intensity of the heat coming off the road; the narrow shape of the islands; irrigation not being utilized; the existing plant life being stressed; the islands being a poor area to grow plant life; and considering other options, such as decorative rocks or planters, for the islands. The Board discussed their concern over money spent on landscaping without appropriate irrigation and maintenance to sustain plant life; and the negative image that is portrayed. Discussion ensued regarding maintenance; plants that do not require much water; irrigation; who's responsibility it is to maintain the plantings; and requesting Mr. Hill to be present at the next meeting to discuss these issues. Board Member Bard mentioned that a book entitled "Right Plants for Dry Places" may be helpful, and the Board reviewed and discussed pictures of islands and medians throughout the City that are in poor condition. Mr. Michael Mingea, Arborist, Code Enforcement Department, informed the Board of the dimensions of the Pearl Road Islands; and that no irrigation for the islands currently exists. There was discussion about establishing plant life; obtaining assistance for the maintenance from surrounding homeowners; mulching; drought tolerant plants; and various types of plants that would be effective in the medians. Tape IISide 8 Discussion continued in reference to the types of plant life that could be planted in the islands; using the City's TreeBank funds to improve the islands; that there are many children who live on Pearl Road who may walk through the islands; the small amount of monies budgeted for this project; and only planting in the middle island. The Board was in agreement to continue working on the Pearl Road Islands at the next Regular Meeting so that Mr. Hill can be present to participate in the discussions, and to provide the Board with drawings of the Pearl Road Islands. E. Other Business Mr. Mingea briefly mentioned the landscaping that was completed at Sam Smith Park and Trotwood Park; and that some homeowners were unhappy about the planting because it obstructs their view of the park. An updated brochure about the City's Parks and Recreations Department was discussed, specifically: that R.T. Hillery, Sports Coordinator, Parks and Recreation Department, is interested in working with and helping the Board with the brochure; that the Board should start working on the brochure after the park renovations are completed; and whether the brochure should be done by the Board or by the Parks and Recreation Department. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 14,2000 PAGE40F4 Board Members briefly discussed the July 25, 2000 Board Appreciation Dinner; and provided the Clerk with their R.S.V.P.s. Discussion ensued regarding reappointments to the Board and notifying Board Members if they have or have not been reappointed to their seat on the Board. II. FUTURE AGENDA ITEMS . Discussion with Mr. Alan Hill, Superintendent, Public Works Department . Discussion Regarding The Pearl Road Islands . Discussion Regarding The Charles Street Islands . Finalization Of Mission Statement The Board briefly discussed being prepared to ask questions ofMr. Hill at the next meeting. IV. ADJOURNMENT MOTION BY BOARD MEMBER HELGESON. "I MOVE THAT WE ADJOURN THIS MEETING". SECONDED BY BOARD MEMBER MORRISON. THE BOARD AGREED TO THE MOTION BY CONSENSUS. Chairperson Beecher adjourned the meeting at 8:44 p.m. Minutes Respectfully Submitted by: Amy R. Lovingfoss, City Clerk's Office City of Winter Springs S :\City Clerk\Docs\ W ord\B0A RDS\BEA UTI FI\all I\M INUTES\2000\minbows-061400.doc