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HomeMy WebLinkAbout1998 11 11 Beautification of Winter Springs Board Regular Minutes MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD NOVEMBER 11, 1998 - REGULAR MEETING I. CALL TO ORDER The meeting was called to order at 7:00 p.m., Wednesday, November 11, 1998, by Madam Chairperson Ethel Beecher in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, FL 32708). Roll Call Ethel Beecher, Madam Chairperson, present Dawna Ferguson, Vice Chairperson, absent Carol Morrison, present James Harbin, present Dart Helgeson, present Darline Cook, absent Marilyn Dickinson, present Also Present Alan Hill, Public Works Superintendent Approval of the October 14, 1998 Regular Meeting Minutes Motion by Board Member Morrison. Seconded by Board Member Helgeson. Vote: All aye. Motion passes. Chairperson Beecher asked the Clerk to give the Board the "highlights" from the Special Meeting of October 28, 1998. The Clerk proceeded to do so. II. REGULAR AGENDA A. Holiday Planning Chairperson Beecher mentioned that she went to see Mr. Hill to discuss ordering the Board's choices for Holiday decorations. She went on to say that Carpenter (the company whose catalogs the Board chose decorations from) was sold out and would have to order, which meant a delay of another three weeks. Chairperson Beecher told the Board that she had a discussion with Mr. Hill in reference to the garland the Board wanted to put in the flagpole area at City Hall. She also mentioned that Mr. Hill presented the Board's choices to the City Manager. All were approved, with the exception of the poinsettias that the Board wanted to put around the base of the flagpole, due to concerns over the plants being stolen and the maintenance involved. Mr. Hill informed the Board that the City Manager did not have a problem with the plants being put inside of City Hall. The Board discussed donating poinsettias. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD NOVEMBER 11. 1998 - REGUlAR MEETING Page 2 of4 Mr. Hill gave the Board an Order List detailing what Holiday decorations have been purchased. Mr. Hill pointed out that the Board had more money left over in the budget than previously thought. In addition, Mr. Hill informed the Board that he had already purchased the garland the Board had intended to purchase and that the "Snowflake" pole mounts the Board had chosen are different, but that they are similar and cost less. He also was able to receive a discount on the "Sleigh with Waving Santa" and the ''Triple Candle Scrolls". Board Member Helgeson asked Mr. Hill when decorations will be delivered. In reply, Mr. Hill said that it will take 21 (twenty-one) days. Board Member Dickinson asked when the order was sent in. Mr. Hill stated that he sent it in last week. The Board looked at the catalogs to see the changes. The Board asked if they could help Mr. Hill with putting up the garland. Mr. Hill informed the Board that Florida Power Corporation is going to charge the City a utility fee for the pole decorations, therefore he purchased equipment so that the lights will only be on from dusk till dawn. He said that the equipment will save the City about 75% (seventy-five percent) of the lighting cost. There was further discussion on the utility fee. Mr. Hill updated the Board on when the decorations will be going up. The Board discussed putting a decoration under the Evergreen trees in front of City Hall next year. Chairperson Beecher reviewed the overall plan for the decorations this year. It is as follows: For City Hall "Seasons Greetings" across top of building White lights on the three Evergreen trees in front of the building Swag garland and bows on the lights around the flagpole Possibly poinsettias For the Pond next to the Post Office Floating Christmas Tree 11 ft. Sleigh with Waving Santa 4 Reindeer Chairperson Beecher mentioned that Mr. Hill "did a wonderful job" and they have money left over. She also stated that she had a list of the Board's choices of decorations for future years and suggested that the Board address the "Holiday issue" in August next year. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD NOVEMBER 11, 1998 - REGULAR MEETING Page 3 of 4 Chairperson Beecher told the Board that she intended to contact the Civic Center to see if the Board can use the center's wrapped boxes to put around the base of the trees in front of City Hall. There was also discussion on having a group such as the Boy Scouts or Cub Scouts make wooden boxes and paint them for next year. Board Member Dickinson suggested having a discussion about this in January or February of next year. Chairperson Beecher asked the Board for a consensus about putting poinsettias at City Hall. Discussion. The Board decided not to purchase poinsettias this year. Board Member Harbin asked when the pole decorations will be up and going. Mr. Hill stated that most were already up. Discussion. Board Member Morrison suggested that the Board "keep their eyes open" to other Cities for suggestions for next year. The Board discussed how much progress the City has made with Holiday decorations. Mr. Hill remarked that one of the goals of next year is to focus on repairing and organizing the pole decorations. The Board and Mr. Hill discussed the budget for the Holidays. The Board asked Mr. Hill if he needed help with any of the Holiday decorations. Mr. Hill told the Board that they can help him with hanging the bows on the garland to go around the flagpole. B. Replanting the Moss Road End-Caps Board Member Helgeson mentioned that there has been improvement in the area. The Board asked Mr. Hill what could be planted in the end-caps to fill it in neatly and is easy to use. Mr. Hill stated he had understood that Public Works was to use the Dark Green Dwarf Liriope. Discussion on using the Liriope. Mr. Hill spoke about the City having a new contract for the landscaping and maintenance. Mr. Hill also mentioned to the Board that Murphy Road will be started soon. He voiced a concern over the island having too many plantings. The Board asked if they should do it over again. Mr. Hill said that it "wasn't to bad" with the exception of the Azaleas being a problem to maintain. Board Member Morrison asked what trees will be taken out. Mr. Hill said that two Crepe Myrtle trees were planned to be taken out. The Board discussed keeping the Crepe Myrtles. Mr. Hill reviewed the list of plantings for Murphy Road. After discussion, the Board decided to leave the Crepe Myrtles and take the Azaleas out. Mr. Hill informed the Board that Public Works did find water at Edgemon Avenue for the three islands. He said that he needs to purchase a meter and a backflow device. Board Member Morrison remarked that Public Works worked hard at finding the location of the water pipes. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD NOVEMBER 11, 1998 - REGULAR MEETING Page 4 of 4 Mr. Hill reiterated that Murphy Road will be worked on in about two weeks, then Charles Street, and then Edgemon Avenue. Discussion. C. Replanting some of the Plants at City Hall Chairperson Beecher mentioned that the Board has noticed that the Azaleas in front of City Hall are in poor condition. Mr. Hill stated that the City has plans to redo the area. He mentioned that he is going to talk to the City Engineer and the Utility/Public Works Director in reference to widening the radius of the curbs in front. Mr. Hill spoke of the problem in vehicles running over the curbs. He stated that he would like to wait to redo the area until this problem has been corrected. Mr. Hill spoke about having a new contractor for the maintenance of the plantings. Chairperson Beecher mentioned that the plantings in front of the Public Safety Building may need work. Tony Morasco, 1311 Deer Run, spoke regarding areas in Tuscawilla that need "housecleaning" and fixing some of the stop signs. Discussion on cleaning the bridges in Tuscawilla and maintenance of the trees. Board Member Helgeson asked if the homeowners are maintaining the trees that the Board planted on Edgemon Avenue. Mr. Hill said that some are and some are not. He also said that Public Works is watering them once a week. Continued discussion pertaining to the trees in Tuscawilla. III. FUTURE AGENDA ITEMS The Board discussed the agenda for next month. It was the consensus of the Board to include revisiting the Holiday planning and to talk about the Edgemon plantings. IV. ADJOURNMENT Motion by Board Member Helgeson to adjourn the meeting. Seconded by Board Member Harbin. With consensus of the Board, the meeting was adjourned at 8:53 p.m. Minutes respectfully submitted by: Amy Lovingfoss, Clerk City of Winter Springs