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HomeMy WebLinkAbout1998 10 28 Beautification of Winter Springs Board Regular Minutes MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD OCTOBER 28,1998 - SPECIAL MEETING I. CALL TO ORDER The meeting was called to order at 7:00 p.m., Wednesday, October 28, 1998, by Madam Chairperson Ethel Beecher in the Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, FL 32708). Roll Call Ethel Beecher, Madam Chairperson, present Dawna Ferguson, Vice Chairperson, present Carol Morrison, present James Harbin, present Dart Helgeson, present Darline Cook, absent Marilyn Dickinson, present Also Present Jimette S. Cook, Code Enforcement Officer Alan Hill, Public Works Superintendent II. REGULAR AGENDA A. Christmas Chairperson Beecher handed out a list from Mr. Hill of the inventory of Holiday decorations and what Mr. Hill's expenditures are going to be. After Mr. Hill's expenditures, the Board's budget for Holiday decorations is $1,715.00 (one thousand seven hundred and fifteen dollars). Chairperson Beecher also gave the Board a list of the items the Board has mentioned in the past to use for Holiday decorations. She also informed the Board that Mr. Hill has added four new pole decorations to the 50 (fifty) the City already owns. Chairperson Beecher stated that the Board needs to choose the four new pole mounts. She continued by saying that Mr. Hill had originally told her the Board should get pole mounts similar to the others, however, she feels the Board wanted some different pole mounts. Chairperson Beecher mentioned that the Board needs to decide if the new pole mounts will be similar to the current pole mounts or a new design. The Board looked at catalogs of Holiday decorations provided by Mr. Hill and continued to discuss these matters. Vice Chairperson Dawna Ferguson asked Mr. Hill if the four extra locations are figured into his expenditures. Mr. Hill replied that they were already figured in. There was further discussion on Mr. Hill's expenditures. Mr. Hill mentioned to the Board that they cannot place the "Deer" decorations next to the Cedar trees in front of City Hall because the transformer will not power both together. He also informed the Board that any ideas the Board comes up with still have to be approved by the City Manager. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD OCTOBER 28, 1998 - SPECIAL MEETING Page 2 of 4 Vice Chairperson Ferguson asked Mr. Hill if it would be better to have the four new pole mounts the same has what is currently being used. Mr. Hill stated that Public Works Department is marking the pole mounts to correspond with a certain pole. (Example: Decoration #32 will correspond with pole #32). There was further discussion as to where to put the four new pole mounts. Chairperson Beecher voiced a concern over the current pole mounts. Board Member Marilyn Dickinson asked Mr. Hill how the "Deer" decorations held up and if the lights were still working. Mr. Hill informed her that for the past two weeks an employee has been rewiring all the decorations and changing all the bulbs to make sure they are working properly. Chairperson Beecher asked Mr. Hill if there is a power source on the flagpole in front of City Hall. Mr. Hill stated there was not. He continued to explain the power sources at City Hall. Board Member Dart Helgeson talked to Mr. Hill about the Public Works Department having possession of any live Poinsettia plants to put around the flagpole in front of City Hall. The Board continued to discuss options for buying Poinsettias, who would be responsible for taking care of them and how to decorate the flagpole area in front of City Hall. It was the consensus of the Board to decorate the small light poles surrounding the flagpole. The Board looked at the catalogs for Holiday decorations and discussed which pole mounts to choose. Chairperson Beecher asked the Board for a consensus on whether the Board would like to replace the current pole mounts with one design or various designs, considering they will have to be replaced eventually. Board Member Helgeson stated that she would personally like them to be replaced with different designs. Board Member Helgeson asked the Board if they would like the pole mounts to be the "silhouettes" or the "filled-in look". Board Member Marilyn Dickinson mentioned that the "filled-in" pole mounts look better in the daytime, whereas the "silhouettes" look better at nighttime. The Board continued to look at the catalogs and discuss which decorations to choose. A consensus of the Board was to place the four new pole mounts in the four new locations (two in front of the Public Safety Complex, one at Forest Creek Dr. & Tuskawilla Rd. and one at Oak Forest Dr. & Tuskawilla Rd). The Board discussed prices on several pole mounts they liked. The Board decided to tell Mr. Hill to purchase two "Snowflake Stars", for in front of the Public Safety Complex, at $315.00 (three hundred and fifteen dollars) apiece and to purchase two "Triple Candle Scrolls", for the other two locations, at $450.00 (four hundred and fifty dollars) apiece. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD OCTOBER 28, 1998 - SPECIAL MEETING Page 3 of 4 By purchasing these selected pole mounts, the Board will go over Mr. Hill's allowed expenditures for these items by $130.00 (one hundred and thirty dollars). The Board agreed to deduct the excess cost from their budget, which leaves them with $1,585.00 (one thousand five hundred and eighty five dollars) to spend. The Board continued looking at the catalogs to decide what other type of decorations to purchase and discuss where to place them. The consensus of the Board was to place the current "Deer" decorations in front of the pond across from City Hall. They had decided that the "Seasons Greetings" decoration will be placed on the front of the City Hall building on the bars and that the three Cedar trees in front of City Hall will be decorated with lights. Board Member Harbin asked when the lights on the decorations will be turned on and off. Chairperson Beecher replied that in the past they were turned on for the season around the first week of December and are turned off for the night around midnight. Vice Chairperson Ferguson mentioned that the Board can choose to purchase several "little" decorations and spread them around or purchase one "large" decoration that is "very nice". Board Member Dickinson asked where the one large decoration will be put. The Board stated that it will go inside the fence of the pond with the "Deer" decorations. Discussion on locations. The Board discussed purchasing a large "Sleigh with Waving Santa" or a "Family of Carolers". They also discussed having a "Snowflake" tree topper for the tree in the pond across from City Hall and decorations for around the tree. Motion by Board Member Dickinson: "I move that we accept the Santa Claus". Seconded by Board Member Helgeson. Discussion. The Board agreed to have their first choice be the "Sleigh with Waving Santa" for $1,410.00 (one thousand four hundred and ten dollars) and the "Snowflake" tree topper for $123.00 (one hundred and twenty-three dollars). They decided their second choice be the "Family of Carolers" for $1,550.00 (one thousand five hundred and fifty dollars), should the City Manager not approve their first choice. Vote: All aye. Motion passes. If the first choice is picked by the City Manager, the Board will have $52.00 (fifty-two dollars) left to use. Considering this, the Board discussed purchasing garland for around the flagpole in front of City Hall. Board Member Helgeson suggested saving the $52.00 (fifty-two dollars) incase the prices have gone up from 1997. Board Member Dickinson agreed. Chairperson Beecher stated she would have no problem speaking to the City Manager, or the Mayor, if the Board needs extra monies. Chairperson Beecher again spoke of the condition of the current pole mounts. Board Member Carol Morrison felt that every year the budget will get better so that some of the pole mounts can be replaced each year. MINUTES BEAUTlFICA TION OF WINTER SPRINGS BOARD OCTOBER 28, 1998 - SPECIAL MEETING Page 4 of 4 Chairperson Beecher recessed the meeting at 8:15 p.m. in order to measure the area around the flagpole in front of City Hall. Chairperson Beecher reconvened the meeting at 8:31 p.m. The Board discussed the area in front of City Hall and what ideas they have. Chairperson Beecher informed the Board that there are eight lights around the flagpole and that her personal preference would be to decorate the area with "swags and red bows". The Board further discussed decorating the area in this way and options for purchasing the items needed. Motion by Board Member Dickinson: "I move that we ask for permission to buy outdoor garland with any left over cash, or enough to make swags around those poles and put bows on it. And we feel we can get a better price buying off the market". Discussion. Seconded by Board Member Morrison. Vote: All aye. Motion passes. Chairman Beecher suggested putting garland across the top and the sides of the sign in front of City Hall, and a "big bow" as well. The Board discussed putting the decorations there vs. the flagpole area. Vice Chairperson Ferguson mentioned decorating the three sets of handrails on the stairs leading into City Hall with garland and bows. Board Member Helgeson asked if there was a type of "disability law" saying that they cannot put decorations on hand rails. Vice Chairperson Ferguson asked the Clerk if she would find out if that was the case. The Clerk stated she would. The Board further discussed decorating the area around the flagpole. Chairperson Beecher stated that she will go see Mr. Hill the next day to see what he thinks and possibly to see the City Manager. Discussion. III. FUTURE AGENDA ITEMS (This item was not discussed) IV. ADJOURNMENT Motion by Vice Chairperson Ferguson to adjourn the meeting. Seconded by Board Member Helgeson. With consensus of the Board, the meeting was adjourned at 9:00 p.m. Minutes respectfully submitted by: Amy Lovingfoss, Clerk City of Winter Springs