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HomeMy WebLinkAbout1998 08 12 Beautification of Winter Springs Board Regular Minutes MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD AUGUST 12, 1998 - REGULAR MEETING I. CALL TO ORDER The meeting was called to order at 7:00 p.m., Wednesday, August 12, 1998, by Madam Chairperson Carol Morrison in the Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call Carol Morrison, Madam Chairperson, present Ethel Beecher, Vice Chairperson, present John Herbert, present Dart Helgeson, present Darline Cook, absent Dawna Ferguson, present Marilyn Dickinson, absent Also Present Jimette S. Cook, Code Enforcement Officer Approval of the July 8, 1998 Regular Meeting Minutes Vice Chairperson Ethel Beecher stated that on page 2 of the July 8, 1998 minutes, under Item B, the reference to Deer Run in the second paragraph, should actually be Howell Creek Drive. Motion by Dawna Ferguson. Seconded by Ethel Beecher. It was agreed that with the above notation to the minutes, that the motion to adopt the minutes of July 8, 1998 was approved by consensus of the Board. Motion passed. Chairperson Morrison asked the other Board Members if they were aware that Board Member Darline Cook's husband had hurt himself on a boat, and most of the Board Members had been apprised of this. All of the Board Member's mentioned their concern and that they wanted to do whatever they could to help out Darline's family. They did agree to send Darline and her family a card. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD AUGUST 12, 1998 - REGULAR MEETING Page 2 of 5 II. REGULAR AGENDA A. City of Winter Springs Signs and Landscaping Vice Chairperson Beecher mentioned that after she had heard about the accident that Darline's husband had, she and Board Member Marilyn Dickinson decided to do Board Member Cook's planting at her designated sign. Chairperson Morrison asked everyone how his or her plantings went, and there was discussion about this. Chairperson Morrison also asked the Board Members to let her know of any residents that have helped or are assisting with the watering and/or care of these plantings. There was further discussion about this. Chairperson Morrison advised the Board that Board Member John Herbert had just moved, and because he now lives within the Casselberry city limits, he has tendered his resignation. Board Member Herbert was thanked by the Board for his contributions, and he offered the Board his thanks and appreciation. There was further discussion about Board Member Herbert's recent move. Chairperson Morrison asked for any input from Code Enforcement Officer Jimette S. Cook, and she mentioned that the City was looking for a new Arborist. There was brief discussion about this. Ms. Cook told the Board that she "Would like the Arborist in the very near future to look at developing a Green Plan for the City, doing a survey of what trees we have, what kind of condition they're in. . . what do want to plant..."; and she felt that with this information, it could possibly assist the City in securing grant monies. Ms. Cook also spoke about this tying in with the new Town Center, the parks, and the Trails System. Vice Chairperson Beecher spoke about the merits of the Beautification of Winter Springs Board (B.O.W.S.), and how many of this year's efforts involved taking care of projects that were done in previous years. She further stated that even when a Landscape Architect has been hired to do a project - after they're gone, it's then left for the Beautification of Winter Springs Board (B.O.W.S.) to take care of. Vice Chairperson Beecher also told the Board that there was discussion about this Board being an Advisory Committee to the Parks and Recreation Department. B. Arbor Day Chairperson Morrison advised the Board of the Arbor Day mailing, and that Alan Hill's, (Public Works Superintendent) Secretary had taken care of all of the details. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD AUGUST 12, 1998 - REGULAR MEETING Page 30f5 A. City of Winter Springs Signs and Landscaping (Further Discussion) Vice Chairperson Beecher mentioned that she had spoken with Stan Mann, the Permitting Coordinator for the State of Florida, and he told her that "We can plant around our City Limit signs on (State Road) 419, and both ends of (State Road) 434. He said that they had issued a permit to us several years ago". The Board further discussed the three new City of Winter Springs signs that Mr. Mann said can have plantings around them: the sign at State Road 434 near Highway 17-92; the sign at State Road 434 near Oviedo; and the sign at State Road 419, near Edgemon Avenue. Vice Chairperson Beecher also mentioned that she had contacted Tom George, and then Randy Williams (Seminole County's Permitting representative), who explained the permitting and inspection process that this Board would need to comply with if they wanted to plant flowers around the three signs that are on County property. Vice Chairperson Beecher offered to pick up a County application when she could, and she would then forward it to Mr. Hill for his (required) authorization. (Due to other priorities and constraints, Mr. Hill asked Ms. Beecher if this project could be delayed). There was further discussion about these tasks, and the current construction on Tuscawilla Road. The Board felt that the additional plantings around these signs should be tabled until the spnng. Chairperson Morrison again asked the Board to take note of any residents who help with the care of the plants around these City signs. Chairperson Morrison was then asked about the status of the letter that was being sent to the residents of Dyson Drive who had planted plants around the sign. There was further discussion about how the letter to the Dyson Drive residents should be addressed. Several suggested formats were proposed, and then Chairperson Morrison read the final letter to the Board. The Deputy City Clerk was asked to make the stated corrections, and then to return it to Chairperson Morrison for her signature. c. Paint color suggestions for the Public Works Building Colors were suggested for this project, along with a few color charts for the Board Member's to make their selections from. D. Edgemon Avenue Island Xeriscaping/Landscaping There was brief discussion about what Mr. Hill had stated that his plans for this island were, and that it had been tabled until September. The Board also discussed some of the maintenance items that need to be done at the Moss Road Islands. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD AUGUST 12, 1998 - REGULAR MEETING Page 4 of 5 There was additional discussion about color selections for the Public Works building. Chairperson Morrison passed around Mayor Partyka's Arbor Day Proclamation for everyone to read. There was brief discussion about "Tree City U.S.A.", and how this Proclamation contributes to the City's overall efforts. There was further discussion about the landscaping of various islands in the City. E. Election of Officers Chairperson Morrison nominated Ethel Beecher for Chairperson. Seconded by Dawna Ferguson. Discussion. Vote: Dart Helgeson: aye; Ethel Beecher: aye; John Herbert: aye; Carol Morrison: aye; Dawna Ferguson: aye. Motion passed. Board Member Dart Helgeson nominated Dawna Ferguson for Vice Chairperson. Seconded by John Herbert. Discussion. Vote: Ethel Beecher: aye; John Herbert: aye; Dart Helgeson: aye; Dawna Ferguson: aye; Carol Morrison: aye. Motion passed. Outgoing Chairperson Morrison thanked everyone for their support, and Chairperson Morrison's efforts and leadership was mentioned and applauded. III. FUTURE AGENDA ITEMS . Arbor Day Follow-up . Christmas . Murphy Road Landscaping & Edgemon Avenue Islands Xeriscaping/Landscaping . Moss Road Islands Landscaping Newly elected Vice Chairperson Ferguson suggested that since Mr. Hill was so busy, that perhaps the Board could volunteer to assist him, in anything that he may need help with. The Board agreed with this idea. There was brief discussion about landscaping idea changes for the Edgemon Avenue Islands. The Board questioned whether Gator Landscaping was supposed to be doing weeding, as per their contract; and whether the Board could put together a "work party" to do some neighborhood clean-up. Ms. Cook suggested that the Board inform the public about their efforts to help beautify certain areas of the City, including noting this in the City's newsletter. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD AUGUST 12, 1998 - REGULAR MEETING Page 5 of5 Newly elected Chairperson Beecher told the Board that she would like to document (in chronological order) everything that they have accomplished over the past couple of years, and then distribute this list to all members of the Commission. She also mentioned that someone should update the Commission, on a quarterly basis, ofthe Board's efforts. The Board briefly discussed with Ms. Cook, lawn maintenance regulations along with noting some problem areas in the City. Outgoing Chairperson Morrison said that she would get with Mr. Hill regarding the different color selections that each of the different Board Member's chose for the Public Works building. IV. ADJOURNMENT Board Member Dawna Ferguson made a Motion to adjourn the meeting. Seconded by Dart Helgeson. With consensus of the Board, the meeting was adjourned at 8:05 p.m. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs DOCS/boards/beautifi/fy9798/minutes/081298.doc