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HomeMy WebLinkAbout1998 06 10 Beautification of Winter Springs Board Regular Minutes MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD JUNE 10, 1998 - REGULAR MEETING I. CALL TO ORDER The meeting was called to order at 7:04 p.m., Wednesday, June 10, 1998, by Madam Chairperson Carol Morrison in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). The Pledge of Allegiance followed. Roll Call Carol Morrison, Madam Chairperson, present Ethel Beecher, Vice Chairperson, present Dart Helgeson, present Darline Cook, present John Herbert, present Dawna Ferguson, present Marilyn Dickinson, present Also Present Alan Hill, Public Works Superintendent Approval ofthe May 13, 1998 Regular Meeting Minutes Board Member Marilyn Dickinson mentioned that in the May 13, 1998 minutes, there was a reference made to the color yellow in the City of Winter Springs' signs. As there is no yellow color, it was suggested that this reference should be deleted from the minutes. Motion by Dawna Ferguson. Seconded by Ethel Beecher. It was agreed that with the above notation to the minutes, that the motion to adopt the minutes of May 13, 1998 was approved by consensus of the Board. Motion passed. II. REGULAR AGENDA A. City of Winter Springs Signs and Landscaping Chairperson Carol Morrison suggested to those in attendance, that the Board might consider postponing the planting of the plants around the City of Winter Springs' signs, due to the especially dry season. There was discussion regarding reclaimed water, and water pressure within the City limits. This item was then tabled. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD JUNE 10, 1998 - REGULAR MEETING Page 2 of4 The following Agenda Items - B and C are listed the way they were discussed at this meeting. C. Arbor Day A copy of a letter that Chairperson Morrison wrote and mailed to a Girl Scout that was interested in working with the City on the Arbor Day festivities, was handed out to the other Board Members to read. Chairperson Morrison explained that she had just found out from this Girl Scout and her troop leader, that the Girl Scout had other obligations already planned for the summer, and would not be able to invest the time that would be necessary to take on a project of this size. Board Member Marilyn Dickinson told the Board that she and Vice Chairman Ethel Beecher had recently driven around the City, and had looked at the right-of-ways that trees were planned for. They commented on the actual sizes of the right-of-ways on Edgemon Avenue, Murphy Road, and part of Moss Road. Other discussion followed as to what the Board and the City could arrange for the City's Arbor Day celebration, and possibly notifying residents of the City's plans in upcoming utility bills. Chairperson Morrison brought up with the Board a concern she had dealing with City Staff or Board Members planting trees on residents' property, and what potential problems could arise. Mr. Alan Hill, Public Works Superintendent distributed a map to the Board, and explained which areas should be avoided, due to water mains, etc. Board Members mentioned that they felt that plans for the Arbor Day celebration should probably be streamlined. Mr. Hill advised the Board that the City's next newsletter would mention the City's Arbor Day, which is tentatively scheduled for August 15, 1998. The Board spoke briefly about various trees that might be suitable for the proposed plantings, such as: Golden Raintrees, Winged Elms, Bradford Pears, China Berry's, Maples, Green Ash, American Hornbeams (also known as Blue Beech and Ironwood), and East Palatka's. There was further discussion about trees, and the need to notify residents who may be impacted by this planting. Chairperson Morrison and Board Member John Herbert left the meeting. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD JUNE 10, 1998 - REGULAR MEETING Page 3 of4 Using the map that Mr. Hill had provided, Board Members Dawna Ferguson and Dart Helgeson offered to assist Mr. Hill. They would drive along Edgemon Avenue and Murphy Road and perform an inventory of what types of plants/trees were already planted, and where they were planted. Board Member Dickinson also offered her assistance with this task, if so required. At the next Board Meeting, the Board would stuff letters (provided by AlarI Hill), arid address envelopes to notify the residents of the Arbor Day beautification plarIting planned for Edgemon Avenue, Murphy Road, arid (part of) Moss Road. Mr. Hill offered to get a pamphlet of trees for Vice Chairperson Beecher. In other business, Board Member Helgeson asked if the Meadowlark IslarId had been painted yet, arid Mr. Hill said that the islarId has not yet been plarIted, nor painted. Mr. Hill spoke of the plarIts planned for this islarId, arid that the painting would be done after the islarId is landscaped. B. "Edgemon" Island Landscaping Vice Chairperson Beecher told the other Board Members what the actual dimensions of these islarIds were: . Large IslarId: 7'9" wide by 63'6" long . Medium IslarId: 7"10" wide by 30'0" long . Small IslarId: 7'7" at one end, tapers like a tear drop to 4' at the other end, arid is 25' 4" long There was further discussion as to the types of plarIts arid trees already on this islarId. It was suggested that whatever species is already plarIted, that it should just be highlighted, due to the size of these islarIds. Mr. Hill asked the Board for their assistarIce with arIother Beautification project. He told the Board that he was planning to have the Public Works building painted this summer, arid he asked if the Board would offer some suggestions for the (new) paint color. He asked that the color follow the theme of the other City Buildings. He further stated that when they have made their suggestion, he would then have an Informational Agenda Item for the City Commission to review. There was also discussion about notifying Chairperson Morrison about writing a thank you letter to the Dyson Drive resident who has already plarIted plarIts around the City of Winter Springs Sign on that street; arid that Chairperson Morrison would bring a copy of that letter to the July meeting. Vice Chairperson Beecher offered to call Chairperson Morrison about this matter. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD JUNE 10, 1998 - REGULAR MEETING Page 4 of 4 There was also discussion about removing palm trees in Oak Forest, and the related Oak Forest taxing district. III. FUTURE AGENDA ITEMS . City of Winter Springs Signs and Landscaping (planting timetable) . Review of the thank you letter (from Chairperson Morrison) to the Dyson Drive resident who has already planted plants around the City of Winter Springs Sign on that street . Edgemon Island Xeriscaping/Landscaping . Arbor Day and mailing preparations for the Arbor Day planting . Paint color suggestions for the Public Works Building IV. ADJOURNMENT Motion by Board Member Dickinson to adjourn the meeting. Seconded by Board Member Darline Cook. With consensus of the Board, the meeting was adjourned at 8:28 p.m. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs DOCSlboardslbeautifi/fy9798/minutes/061 098 .doc