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HomeMy WebLinkAbout1998 01 14 Beautification of Winter Springs Board Regular Minutes MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD JANUARY 14,1998 - REGULAR MEETING 1. Call To Order The meeting was called to order at 7:03 p.m., Wednesday, January 14, 1998, by Madam Chairperson Carol Morrison in the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). 2. Roll Call Carol Morrison, Madam Chairperson, present Dart Helgeson, present Darline Cook, present Ethel Beecher, Vice Chairperson, present John Herbert, present Dawna Ferguson, arrived at 7:34 p.m. Marilyn Dickinson, present Also Present Alan Hill, Public Works Superintendent 3. Approval Of The December 10.1997 Reswlar Meetine: Minutes Motion by Dart Helgeson. Seconded by John Herbert. It was agreed that the motion to adopt the minutes of December 10, 1997 was carried unanimously by consensus of the Board. 4. Beautification Of Winter Sprine:s Board - Review Of The Year Chairperson Carol Morrison began by saying that she thought that the Board had a very good year - thanks to everybody's input. Chairperson Morrison then listed the following items that the Board had worked on during the past year: . Critique of Christmas 1996 . Arbor Day . Planning of the Medians . Park Brochure . Winter Springs Signage . Park Facilities MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD JANUARY 14, 1998 - REGULAR MEETING Page 2 of 4 Chairperson Morrison also mentioned that the Board was fortunate enough to have the cooperation and attendance of the following City personnel, at many of their meetings - Mr. Ronald W. McLemore, City Manager; Mr. Charles C. Carrington, AICP, Community Development Director; Mr. Thomas Grimms, AICP, Comprehensive Planning/Zoning Coordinator; Mr. Kip Lockcutf, Director, Utility/Public Works Department; and Mr. Alan Hill, Public Works Superintendent. She mentioned that the Board would again be very pleased to have Staff Representatives attend any of the Board's upcoming meetings. 5. Beautification Of Winter Sorin2s Boards' Goals For 1998 Some of the goals that the Board would continue to work on, or begin to work on was assisting Mr. Brook Seall, Director, Parks and Recreation Department; completing the Medians; Arbor Day activities; adding to the City's "round" signs; the City Hall sign; and any help that could be given to the new Town Center. Board Member Dart Helgeson said that she thought that the new Town Center should be the major emphasis of the Board, as it has so much wonderful potential! Board Member Marilyn Dickinson and Vice-Chairperson Ethel Beecher both spoke about the Planning Consultants that the City had recently hired to work on the Town Center concept. There was further discussion about this. Vice Chairperson Beecher brought up how she hoped that the City Manager could attend one of the Board's upcoming meetings and "Define our role, in his eyes, where he thinks... we could have input". Ms. Dickinson said that she felt with Mr. McLemore's input, this Board had come a long way from planting flowers or raising money to being a true "Planning and Approving Commission". Members of the Board complimented Mr. Alan Hill, Public Works Superintendent on how he has assisted the Board. Mr. Hill suggested that the Board write a letter to the City Manager and invite him to a Board meeting, since the Board still felt that they wanted to hear more of Mr. McLemore's ideas for the Beautification of Winter Springs Board. The Board mentioned that they still want to receive notices of when City workshops and meetings are held. Mr. Hill then suggested writing a letter to Tom Grimms, AICP, Comprehensive Planning/Zoning Coordinator, with a copy to the City Manager, regarding the status of ideas that the Beautification of Winter Springs Board had previously suggested for the Town Center. There was further discussion about the Town Center project. Vice Chairperson Beecher mentioned that earlier today, she and another Board Member had spoken with Tim Lallathin, the City's Fire Chief about "Fire Station 26", and if the Board could assist in beautifying this building. There was further discussion regarding budgeted money to complete this project, reclaimed water, Gator's maintenance contract, MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD JANUARY 14, 1998 - REGULAR MEETING Page 3 of 4 and related matters. Vice-Chairperson Beecher asked for this item to be added to the Board's Goals for 1998: "To work with...with Tim Lallathin, the Fire Chief on beautifying the Fire Station Number 26". Mr. Hill suggested the wording for this item to be: "Establishing a rapport with the Chief of the Fire Department to establish a beautification of the station". Next discussed was the 434 Corridor and related grant monies, sizes of plants, and the Florida Department of Transportation's criteria for this specific contract. Board Member Dawna Ferguson arrived at 7:34 p.m. Mr. Hill spoke about the Board assisting with the purchasing of new Christmas Decorations. There was further discussion. Chairperson Morrison listed the goals for 1998 as: . Christmas 1998 . Parks . Medians (Moss & Murphy/Meadowlark) . Arbor Day . Town Center? . Fire Station 26 ("Establishing a rapport with the Chief of the Fire Department to establish a beautification of the station"). . City Hall Sign 6. Beautification Of City Hall Shm Mr. Hill explained to the Board that the plants for this sign had actually been selected, and he then showed the Board Members the plans and details. The Board wanted to suggest some changes, so a letter was drafted to Mr. Kip Lockcuff, Director, UtilitylPublic Works Department. 7. "Meadowlark" Island Landscaoios! Mr. Hill and Board Members discussed this item in terms of landscaping. This area has five (5) palms and Xeriscaping is not a requirement. Prior to the next meeting, all Board Members agreed to go and look at this area. 8. Future Al!enda Items A. Beautification of City of Winter Springs Signs B. "Meadowlark" Island Landscaping MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD JANUARY 14, 1998 - REGULAR MEETING Page 4 of 4 There was further discussion regarding the landscaping of the "Meadowlark" and other islands. A ten-minute recess was called by Chairperson Morrison. After the meeting was called back to order, Ms. Helgeson read her proposed draft. The Board agreed that Madam Chairperson Morrison would sign the final draft, and it would then be sent to Mr. Kip Lockcuff, Director, UtilityIPublic Works Department. 9. Adjournment With consensus of the Board, the meeting was adjourned at 8:05 p.m. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs BOARDSfbeautifi/i)'97/minuteslO 11498.doc