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HomeMy WebLinkAbout1997 12 10 Beautification of Winter Springs Board Regular Minutes MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD DECEMBER 10, 1997 - REGULAR MEETING 1. CALL TO ORDER The meeting was called to order at 7:05 p.m., Wednesday, December 10, 1997, by Madam Chairperson Carol Morrison in the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida). 2. ROLL CALL Carol Morrison, Madam Chairperson, present Dart Helgeson, present Darline Cook, absent Ethel Beecher, Vice Chairperson, present John Herbert, present Dawna Ferguson, present Marilyn Dickinson, present ALSO PRESENT Charles C. Carrington, AICP, Community Development Director Alan Hill, Public Works Superintendent 3. APPROVAL OF THE NOVEMBER 12. 1997 REGULAR MEETING MINUTES Motion by Ethel Beecher, second by John Herbert. It was agreed that the motion to adopt the minutes of November 12, 1997 was carried unanimously by consensus of the Board. 4. REVIEW DRAFT LETTER TO CITY MANAGER REGARDING PARK FACILITIES IN PROPOSED RESIDENTIAL DEVELOPMENTS Charles Carrington, AICP Community Development Director was asked by Madam Chairperson Carol Morrison to elaborate on what had happened at the last meeting. Mr. Carrington stated that he had attended the meeting because of the letter being drafted to the City Manager, and because he wanted to address the issue of reservation of land or fees-in-lieu-of Mr. Carrington stated that he had researched the record and provided the board with related documentation on the issu~s that the Board was concerned with. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD DECEMBER 10, 1997 - REGULAR MEETING Page 2 of 4 Madam Chairperson Morrison asked Mr. Carrington what his recommendation to the Board was and he replied that he saw no reason to change the Code. Vice Chairperson Ethel Beecher elaborated on what she felt the Board had originally been concerned with - she read from the June 11th meeting minutes, the staffs recommendation..."The Parks and Recreation Director, Community Development Coordinator, Land Development Coordinator recommend that the City retain the option of requiring setting aside park area in proposed residential subdivisions; or requiring fees in-lieu-of to maintain the adopted Level of Service standards". Ms. Beecher explained that the Board did not feel that this should be an option. Discussion. Madam Chairperson Morrison then stated "I recommend as Chairman of the B.O.W.S. Board that we drop our idea, for Park Facilities in Proposed Residential Developments. Weare not a policy changing board, we are just what our name implies, Beautification Board". There was more discussion. Mr. Carrington was thanked for the research and information that he provided to the Board. The Board then asked questions to Mr. Carrington and Mr. Alan Hill, Public Works Superintendent regarding certain zoning classifications, density, and the status of certain subdivisions. Mr. Carrington then told the B.O.W.S. Board that he was their point of contact and that he would try to attend as many meetings as possible, and to let the Deputy City Clerk know if he was needed at a particular meeting. He further stated that he was here to work with the Board, that he was sure that his staff was also very cooperative, and that he was very interested in getting this Board involved in the new Town Center, corridors, and other upcoming projects. Discussion. Motion: "I vote that we no longer...that we don't send a letter, and that we don't discuss it...don't need the letter, that the problem is solved." Motion by Marilyn Dickinson. Second by Dart Helgeson. Motion Passed. 5. RESPONSE FROM KIP LOCKCUFF. UTILITYIPUBLIC WORKS DIRECTOR REGARDING XERISCAPING OF MOSS ROAD ISLANDS There was discussion between Mr. Hill and members of the Board regarding the progress of the Xeriscaping of the first island on Moss Road. They discussed some replacement plants, plant growth, time lines for planting, and breakdown of related costs. Mr. Hill stated that the first island cost $1,072.53 (not including labor), and $830.60 for the second island (not including labor), and that these moneys came out of City budgets, and that no grant moneys were involved. There was further discussion. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD DECEMBER 10, 1997 - REGULAR MEETING Page 3 of 4 Several Board members commented on the quality of the latest purchased plants, and Mr. Hill stated that Mr. Pete Wiggins, (Public Works Light Equipment Operator) had been responsible for researching new sources for better quality plants; (one particular location in Lake County was mentioned). Mr. Wiggins was commended for doing an excellent job. The Board also discussed solving the carpenter ant problem, the planting of rye grass, Gator Landscaping's yearly contract, future plantings, the third island's potential costs, budget requirements and potential expenses. There was also discussion on the timeframe of when the Board could submit landscaping ideas for the "Meadowlark" island area, re- sodding, and optimum watering times. Mr. Hill read a letter dated December 9, 1997, that was sent to Ms. Cindy Kaehler, President of the Civic Association from City Manager, Mr. Ronald W. McLemore. The letter primarily thanked the Civic Association for their monetary and time contributions to the City's Holiday decorations. Mr. Hill then further advised the Board and also asked for comments from the Board regarding this year's Holiday decorations, including City Hall decorations (and transformer problems), the tree on the pond near the Post Office, displaying the sleigh that was used in the City's Christmas Parade at City Hall, costs, and the brightness of pole ornaments. Madam Chairperson Morrison and members of the Board thanked and commended Mr. Hill for the great job that he has done. Mr. Hill explained to the Board that Mr. McLemore envisions many impressive ideas for the City in terms of Holiday decorations, and that over time, these plans will be implemented. Mr. Hill offered to get the Board vendor brochures so that they can recommend future holiday decorations for the City to purchase. There was further discussion regarding city budget planning. In addition, members of the Board and Mr. Hill spoke about grant moneys, median improvements, and possible landscaping changes and substitutions along State Road 434. 6. BEAUTIFICATION OF CITY HALL SIGN Plans for the new City Hall sign were shown to the Board by Mr. Hill, who explained the sign's design criteria and dimensions. There was discussion regarding how the new sign should be landscaped and what plants would be ideal for this location. Mr. Hill suggested a budget expenditure of about $350.00 as an appropriate amount to work with for the landscaping around the new City Hall sign. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD DECEMBER 10, 1997 - REGULAR MEETING Page 4 of 4 7. BEAUTIFICATION OF WINTER SPRINGS BOARD - REVIEW OF THE YEAR This item was tabled until the January 1998 meeting. 8. FUTURE AGENDA ITEMS A. Beautification of Winter Springs Board - Review of the Year B. Beautification of Winter Springs Board's Goals for 1998 C. Beautification of City Hall Sign D. "Meadowlark" Island Landscaping 9. ADJOURNMENT Chairperson Morrison adjourned the meeting at 8:42 p.m. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs BOARDS/beautifl/ty97/minuteslI21097.doc