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HomeMy WebLinkAbout1997 11 12 Beautification of Winter Springs Board Regular Minutes MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD NOVEMBER 12, 1997 - REGULAR MEETING 1. CALL TO ORDER The meeting was called to order at 7:01 p.m., Wednesday, November 12, 1997, by Ms. Ethel Beecher in the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida). 2. ROLL CALL Carol Morrison, Madam Chairman, absent Dart Helgeson, present Darline Cook, present Ethel Beecher, present John Herbert, absent Dawna Ferguson, absent Marilyn Dickinson, present ALSO PRESENT Charles C. Carrington, AICP Community Development Coordinator 3. APPROVAL OF THE OCTOBER 8. 1997 REGULAR MEETING MINUTES Moved, seconded, and carried to approve the minutes as read. 4. REVIEW DRAFT LETTER TO CITY MANAGER REGARDING PARK FACILITIES IN PROPOSED RESIDENTIAL DEVELOPMENTS Charles Carrington, AICP Community Development Coordinator introduced himself, and was asked by the Board if he had seen the draft of this letter. Dart Helgeson then stated that she was primarily responsible for composing this letter. There was discussion between Mr. Carrington and the Board regarding the contents of this letter, the Comprehensive Plan, Planned Unit Developments (PUD's) and "fees-in-lieu-of.. ", recreational facilities (parks), and compliance of contractors. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD NOVEMBER 12, 1997 - REGULAR MEETING Page 2 of 4 Regarding these issues, Mr. Carrington offered to "investigate this angle that you brought up tonight, and see if there have been any discrepancies in the past...and provide you all with a report of what these subdivisions have been processed and what has been or hasn't been done". Mr. Carrington continued saying that he did not feel that a Code change was needed, as the Code is very specific. He continued by explaining the thorough review process of the Development Review Committee: who the Committee was comprised of, and the steps that are taken from the Preliminary Staff Discussion phase through to final approval by the Commission. Ethel Beecher stated that "under Objective E, Policy 1.2, the City shall require developers to provide recreational facilities to be included in private developments or fees-in-lieu-of'. There was further discussion regarding Tom Grimms' May 7, 1997 memo and whether each new development should be dedicating five or ten percent as recreational property. Dart Helgeson clarified this issue by reading from Tom Grimms' May 7th, 1997 memo which states that "any new residential subdivision development to dedicate ten percent or as desired of the land for public park systems or fees-in-lieu-of'. There was further discussion. Ms. Helgeson further commented that the Board wanted clarification on these issues as much as Mr. Carrington. Mr. Carrington then said that he would try to get the Board a synopsis from Staff as to what has happened; to make sure that the City's Parks and Recreation Director, Brook Seall is aware of these issues; and Section 9-103 of the Code of Ordinances. The members in attendance decided to note the five percent/ten percent change in the letter. Ms. Beecher, Acting Chairperson called a five minute recess at 7:44 p.m. and Ms. Helgeson provided a second, with all other Board members in consensus. The meeting reconvened at 7:49 p.m. The Board agreed to review the letter again at the next meeting, when Madam Chairperson Morrison and the other Board members would be in attendance, therefore this matter was tabled. Ms. Beecher mentioned a discussion with Tom Grimms regarding being notified of "every single meeting that they have in reference to 434". Ms. Beecher commented that even when the Board members are notified, few Board members do actually attend. Ms. Beecher further stated "Yes, we do want to be notified when there are workshops or when there are special meetings like that. He does not need to notify us when there is the regularly scheduled Commission meetings". MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD NOVEMBER 12, 1997 - REGULAR MEETING Page 3 of 4 Ms. Helgeson added that when she has been notified of any other special meetings, that it has often been with about two days notice, and that that is really not enough notice. She asked if there was anyone else that could notify them of such upcoming meetings, or if even one Board Member could be notified, then the Board Members could even call each other. Ms. Beecher agreed to speak with Mr. Grimms about this matter. 5. RESPONSE FROM KIP LOCKCUFF. UTILITYIPUBLIC WORKS DIRECTOR REGARDING XERISCAPING OF MOSS ROAD ISLANDS The Board decided to review this issue again at the next meeting when Madam Chairperson Morrison and the other Board members could attend. This item was tabled until the next meeting. 6. DECEMBER (HOLIDAY) MEETING Discussion. The Board members said that they would have refreshments and that someone would call around and talk with everyone, as to what to bring. The Board also discussed the following: Board Member Marilyn Dickinson brought in photographs to show the other Board Members of a beautifully designed and landscaped park and playground in Gulf Shores, Alabama - everyone felt that something like this would be a wonderful addition to our City's new Town Center; there ware questions on the present land use designation for the new Town Center; and the Board Member's also inquired as to the status of the holiday decorations and the City's Holiday parade; and they briefly discussed the upcoming Winter Springs Arts Festival. 7. FUTURE AGENDA ITEMS 1. Review Draft Letter to City Manager regarding Park Facilities in Proposed Residential Developments. 2. Response from Kip Lockcuff, UtilityIPublic Works Director regarding Xeriscaping of Moss Road Islands. 3. Beautification of Winter Springs Board - Review of the Year MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD NOVEMBER 12, 1997 - REGULAR MEETING Page 4 of4 8. ADJOURNMENT Ms. Beecher adjourned the meeting at 8: 11 p.m. with consensus by the Board. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs BOARDSlbeautifi/ty97/minutesl111297.doc