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HomeMy WebLinkAbout1997 03 12 Beautification of Winter Springs Board Regular Minutes MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD MARCH 12, 1997 - REGULAR MEETING 1. Call to Order Chairperson Morrison called the meeting to order at 7:00 p.m. in the conference room, Municipal Building. 2. Roll Call Also Present John Herbert, present Dawna Ferguson, present Marilyn Dickinson, present Russ Robbins, present Ethel Beecher, present Darline Cook, present Carol Morrison, Chairperson, present Alan Hill, Public Works Operations Supervisor Martha Jenkins, Deputy City Clerk Dart Helgeson, future B.O.W.S. Board Member 3. Aooroval of the Februarv 12. 1997 Ree:ular Meetine: Minutes The minutes of the Beautification of Winter Springs Board regular meeting of February 12, 1997 were approved as distributed. The Board Members were informed about 1099's for tax purposes. If they made less than $600.00, the city is not required to send 1099's. Robbins announced his resignation to the board members. Helgeson will be take his seat on the board. 4. Uodate of Parks Brochure Herbert circulated the final draft ofthe parks brochure. Dickinson commented that the circle around the numbers are hazy. Beecher said that the incorporation date was also hard to read, but it might be just because it's the draft. After talking briefly about the distribution of the brochure, Chairperson Morrison asked Herbert to find out when and where the brochure will be distributed. Changing the subject, Beecher said she checked with surrounding cities, as requested by the Chair, and found that Altamonte Springs, Longwood, and Oviedo does not have a Beautification Board. Casselberry's Parks and Recreation staff deals with beautification needs. Lake Mary had a short term board for the beautification and completion of Lake Mary Boulevard; their Parks and Recreation Department employs a graduate landscape architect. Beecher complemented the Public Works Department for their quick work on cleaning out storm drains. Dickinson said that she liked the way the corner of Gazelle and Winter Springs Blvd. was cleaned up. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD MARCH 12, 1997 - REGULAR MEETING PAGE20f 3 5. Si2na2e Hill displayed a full-size, round street sign. The four foot sign is cost prohibitive. It was suggested that the white and blue bands have the same width as the lettering (3/8-1/2 inch). Hill said that FDOT will accept the four (4) inch lettering. Discussion of the care of the signs. With regards to the city seal, the board suggested the projection of Seminole County over the State be a different shade of green. A template of the state that is in the city seal is used when making the signs. Chairperson Morrison asked Hill to bring the sign back with the suggested changes to the next meeting. 6. Planned Recreation Sites in New Residential Develooment Areas Robbins said he visited Tom Grimms, Community Development Coordinator, and was given copies of supporting documentation from the Land Development Regulations. Grimms explained to him that it is in the Comprehensive Plan, but has not been authorized by the city to implement. Robbins explained that the city would need to approve an ordinance to implement this procedure for developers to provide a percentage of land or donate a fee in lieu of land to go in a fund for nearby parks. He added, the city needs a committee to study the Comp Plan. The members reviewed the letter to the City Manager that Robbins drafted up. They asked that the documents provided by Grimms be attached to the letter when submitted to the City Manager. Chairperson Morrison asked Helgeson to follow up on the subject. Consensus of the board to accept and forward the letter with attachments to the City Manager. Beecher mentioned that they had not heard from the City Manager regarding the "Holiday Event" letter dated February 18, 1997. Hill advised that the City Manager received the letter, and that a meeting was held with Public Works, Recreation, and the City Manager regarding the holiday events continuation and expansion. Hill said he is in the process of establishing a budget. 7. Briefly Discuss Five Year Plan Tabled until the next meeting. 8. Review Goals Beecher read the 1995 goals: S.R. 434 Visioning Project; the Renovation/Cleaning of City Parks; Parks Brochure; City Arbor Day; and Christmas Contest. Chairperson Morrison asked the members to set a personal goal of something they would like to see accomplished while they are serving on the board. Hill suggested the board come up with a plan to xeriscape the islands on South Moss Road and Murphy Road. Robbins mentioned that the City Manager commented at one time that left over state funds would be used towards the beautification for the intersection at S.R. 434 and Highland Lakes, and also at the junction ofS.R. 434 and S.R. 419. Discussion of the study work involved with the redevelopment area. An answer from the state should be received by July regarding the beautification grant (S.R. 434 MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD MARCH 12, 1997 - REGULAR MEETING PAGE30f 3 medians) which was submitted back in January. 9. Arbor Dav Discussion of last year's giveaway. Hill stated that the budget for this year's giveaway will be $3,900.00 (same as last year's). The funds need to be spent by October 1, 1997, and Tree City USA records need to be submitted by December 31, 1997. He would like to have the tree giveaway by June. The city forester will be checking the survivability rate of the last giveaway. The tree giveaway does not have to be the same as last years; Examples: give trees to the schools, landscape the parks and/or public buildings. Chairperson Morrison asked Hill to update the board next month, and asked the members to come up with their own ideas. Discussion of the proper procedures for planting trees in the right-of-way concluded to Robbins suggesting a plan for a tree enhancement to beautify public right-of-ways for Arbor Day, instead of a giveaway. It is already in the plans for Public Works to help Fire Station 26 with their landscape. Members talked about the city's chipper. Residents can receive free mulch from the city; just call up Public Works and make the request. 10. A2enda Items for the Meetin2 A) Arbor Day B) Moss Road and Murphy Road Xeriscaping (Hill will bring drawings of the islands) C) Signage D) Review Goals E) Five Year Plan Chairperson Morrison asked everyone to read the letter from Mel Glickman, the Commerce and Industry Development Board Chairperson, regarding trade show booths. Dickinson said that it would be a nice item for the city to have, but cannot see where the B. O. W. S. Board would have a need for it as of yet. Members came up with a couple of ideas: use at the art show, for the Commission to use in Tallahassee. The members were in favor of the city purchasing the booth. 11. Adiournment Chairperson Morrison thanked Robbins, and wished him good luck. The meeting adjourned at 8:50 p.m. Minutes submitted by: Martha Jenkins, Deputy City Clerk