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HomeMy WebLinkAbout1996 05 08 Beautification of Winter Springs Board Regular Minutes MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD MAY 8, 1996 -- REGULAR MEETING 1. Call to Order The meeting was called to order by Vice-Chairperson Dickinson at 7:00 p.m. in the conference room, Winter Springs Municipal Building. 2. Roll Call Also Present Tom Brown, Chairperson, absent Marilyn Dickinson, Vice-Chairperson, present Donna Ferguson, present John Herbert, present Sarah Watson, present Carol Morrison, present (7:06) Russ Robbins, present (7:02) Ron McLemore, City Manager Robbie Hillery, ParksIRecreation SpOlts Coordinator Kip Lockcuff, P.W.fUtility Director Alan Hill, P.W. Operations Supervisor 3. Approval of the April 10. 1996 Minutes Dickinson asked if there were any corrections, additions, or deletions to the April 10, 1996 minutes. There were no comments. Dickinson stated that the minutes stand approved as written. Robbins and Morrison arrived. Item #5 was presented next. 4. Beautification Report (this item was presented after item #5) Drafts of the "Beautification Programs" were distributed. Manager McLemore stated the six areas of the program structure: Policy and Planning, Right of Way Beautification, Parks Beautification, Public Building Beautification, Tree Enhancement, and Enforcement. A mission needs to be defined, and a goal set for each area, then numbers can be assigned to the desired outcomes. Getting a management structure on the program will allow the numbers to be identified and applied to years, then a 5 year plan can be presented to the Commission. There may be a need to create additional activity areas. Dickinson mentioned that she has heard concerns about the fencing of Trotwood Park. Manager McLemore said that city staff has met with the concerned citizens of Tuscawilla, and there will be more meetings regarding the fencing. Hillery said that he would mail her an agenda of these meetings. These neighborhood meetings are open to the public. Lockcuff said that the "Beautification Programs" document is a starting point. The focus is mostly on existing projects so the BOWS Board is aware of what is going on. The first couple of pages summarize the expenditures and revenue sources. The Policy and Planning section is for the BOWS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD MAY 8, 1996 -- REGULAR MEETING PAGE20f 3 Board. Lockcuff asked that the BOWS Board come up with a Mission Statement ( one sentence). He briefly explained the eight items in the Right of Way Beautification section. Dickinson asked if the city is going to have underground utilities. Manager McLemore said that numbers are being developed now. The two options for underground utilities are burying everything or having one side underground. This may have to be taken to the community as a referendum. This should be included in the Beautification Program. Lockcutfsaid that he will need to get a Mission Statement and definitions of the activities regarding the Parks Beautification section from the Parks Department within the next month. There are not any on-going activities for the Public Building Beautification section; the proposed master plan of 3 or 4 years ago could be recreated. The Tree Enhancement section has four activities: Tree Trimming, Tree Farm, Tree Planting, and the Arbor Program. The Police Department will have to develop the Enforcement section. The Enforcement sections helps maintain the quality of the neighborhoods. Brief discussion on signage for City (Signature) entrances, and tree lining the streets. Dickinson said that the BOWS Board needs to work on getting a 5 year plan together. Lockcuff said that he will incorporate the board's comments from tonight and comments made at the next meeting into the draft. Manager McLemore said the BOWS Board will have help through this process. "'~ Robbins asked if the BOWS Board's comments get submitted as part of the master plan. (How does it become fact?) Manager McLemore said that the plan would need to be adopted by the Commission. 5. Park's Brochure (this item was presented before item #4) Hillery distributed drafts of the brochure. He explained that their department will meet with the Purchasing Director tomorrow, and he may be able to get the best prices. The best price the Parks and Recreation Department received for the brochure is $1,650.00 for 5,000 copies, delivered. The size is 14 Yz x 8 Yz, and it folds down to 3 Yz x 8 Yz. It is 100 pound gloss with 4 colors. There is an additional $850.00 if the printer takes the photos. Robbins suggested printing 10,000 copies to cover the city in an initial distribution. Hillery said the printer will put the brochure on a disc so there will not be any future set up charges. The Parks and Recreation Department can make changes to the disc, then return the disc for printing. The Parks and Recreation Department has the City Manager's approval to transfer funds, if needed, to cover the expense of the brochure. Robbins asked about the "City Logo". Hillery said that there are two or three approaches being looked at for the front cover of the brochure. The department will get full color drafts of all of the approaches from the printer. Robbins asked if the board will have anymore say on the brochure before it is submitted to the Commission. Hillery said that he could not answer that question. Item #5 was presented next. MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD MAY 8, 1996 - REGULAR MEETING PAGEJof J 6. Unfinished Business No Comments. 7. New Business Hill said that he wanted to get the board's input on establishing Arbor Day for 1996. He is able to get approximately 900 (3 gallon) trees and can choose six different types. He wanted the board's suggestions on how to distribute the trees. Dickinson stated that this will be an agenda item for next month. Hill mentioned that the National Arbor Day Association will be sending 4,500 brochures on how to plant trees. Lockcuff said Public Works would come back with information regarding the alternatives in sizes and the number of trees for the same dollar figure. Robbins suggested that the city could learn from Orange County about landscaping the roads because Aloma looks fabulous. Morrison passed around an article regarding the landscape on Aloma. Robbins exited the meeting. 8. Agenda Items for June Meeting - a) Mission Statement b) BOWS Board--5 Year Plan c) Arbor Day Suggestions 9. Adjournment Vice-Chairperson Dickinson adjourned the meeting at 8:15 p.m. /mj