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HomeMy WebLinkAbout1995 03 08 Regular ARTICLE I ARTICLE II - ARTICLE III - BEAUTIFICATION OF WINTER SPRINGS BOARD WINTER SPRINGS, FLORIDA BY-LAWS ADOPTED MARCH 8, 1995 NAMF.; The name of this Board is the Beautification of Winter Springs Board, hereinafter referred to as BOWS. PUR 1?..9_S E (a) It is the purpose of the BOWS to periodIcally review the Master plan for the over-all beautification of the City with regard to those areas owned by the City, and recommendations to private owners. (b) BOWS shall work with other civic groups and governmental agenc~es within the environmental limits of the City, such as the following: (1) Approaches to the City. (2) Surrounding County areas which affect the impressions of the vlsitors and citlzens of the area with regard to the City. (c'l BOWS shall submit to the c~ty Commission such recommendations as seem warranted, but individuals shall not make recommendations on their own to the City Commission. BOWS shall not concern itself with the day-to-day affai rs of normal c1 ty functions I but shall, upon request of the City Commission, make specific recommendations. MEM~J~J{SHIP (a) BOWS shall conslst of seven (7) members, five (5) members to be appointed by the City Commission and two (2) members to be appolnted by the Mayor for a three year term ending the second week in July. (b) Members must be residents of the City of Winter Springs. (c) Vacancies on the BOWS will be filled under the provisions of Ordinance 459. (d) Members of the BOWS shall be compensated in accordance with Section IV, Item (b) of Ordinance 459. (e) Three unaccountable absences from regular meetings may result in the Board's referring the matter to City Commission for appropriate action up to and including removal of the Board member. Nothing herein shall preclude the City Commission from acting upon this without a referral from the Board. - B.O.W.S. - BY-LAWS PAGE 2 ARTICLE IV <- ARTICLE V ARTICLE VI ,- j3ASIC POLl_<;_l~~ (a) The BOWS is empowered and directed to consider and study the entire field of the natural beautification in the City. The BOWS shall advise, counsel, and consult with the City Commission and the City Manager in connection with beautification and preservation of the natural beauty of the City. (b) The BOWS shall consider all matters submitted to it by the City Commission, or the City Manager, and shall offer suggestions and recommendations on it own initiative in regard to the beautification and cleanllness of City properties. (c) It shall receive petitions and suggestions from ci t i zens of the Ci ty, and sha 11 cooperate wi th ci vi c groups, garden clubs, governmental agencies, and other organizatlons regarding beautificatlon conservation of natural beauty, and related subJects. (d) The City of Wlnter Sprlngs shall indemnify any Board member acting 1n good faith. (e) The BOWS shall estrtblish rules and By-Laws to govern the manner in which its meetings and affairs are conducted. MEETINGS (a) The BOWS shall conduct such meetings as may be necessary to properly perform its duties. The BOWS shall meet on the second Wednesday of each month at 7 P.M. at City Hall unless the members are notified of a different date and time. Board members shall notify the recording secretary in advance if they are unable to attend. (b) special meetings of the BOWS may be called by the chairperson, requiring at least 24 hours notice. (c) A quorum shall consist of a majority of the members, (4 out of 7). (d) A ma]Orlty of those present shall carry a motion, but in no case shall less than three like votes prevail. TEf{MS__AND__~U'I'J~_S__Qf~~E_l~~K$ (a) Chairperson 1. Shall preside at all meetings 2. Shall ascertain that the duties of all officers are carried out as prescribed by the By-Laws. B.O.W.S. - BY-LAWS PAGE 3 3. Shall counsel and assist all officers and committees in their pursuits. 4. Shall maIntain direct liaison between the BOWS, and the City Commission, City Manager and his staff. 5. Shall appoint committees and define t.heir scopes; shall oversee and coordinate the dut.ies, funct.Ions and responsibilit.ies of all committees. 6. Present recommendat.lons of the ROWS t.o the City Commissioners. (b) Vlce-Chairperson 1. Shall aid the Chairperson. 2. Shall perform as Chai rperson Pro-Tern in the Chairperson's absence or inability to perform. Shall oversee and coordinate the duties, functions, and responsibilities of all committees at the Chairperson's request. (c) Secretary 1. The Secret.ary shall be responsible for recording the minutes of any meetings in the ahsence of a Secretary provided by the City. 2. Shall have charge of all Official Records. 3. Shall prepare such special correspondence and reports as requested by the Chairperson. (d) OffIcers shall serve a one (1) year term beginning with their election at the August meeting. ARTICLE VII PJ~.J~.LJ1\MEN'!'~RY .. lHtTli9RI'!'X Roberts Rules of Order Revised, shall govern in all cases In which they are not in conflict with these By-Laws. ARTICLE VIII AMENDMENT~ (a) By-Laws may be amended by a majority of the members, four out of seven of the BOWS. (b) Notice of the proposed amendment shall be given in writing to all members fourteen (14) days prior to the meeting date.