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HomeMy WebLinkAbout1995 03 08 Beautification of Winter Springs Board Regular Minutes - Beautification of Winter Springs Board Meeting Minutes - March 8, 1995 1. Call to Order: Vice-Chairperson Meta called the meeting to order at 7:10 P.M. 2. Attendance: William Fernandez, Chairperson, Absent Terry Meta, Vice-Chairperson, Present Carol Morrison, Absent William Ramsey, Present Gladys Zahand, Present Tom Brown, Present Mary Scott, Present Don Wilson, Parks Director -- 3. Consideration of the February 8, 1995 Meeting Minutes: Vice-Chairperson Meta asked if there were any additions or corrections to the February 8, 1995 meeting minutes. Mr. Brown moved to approve the minutes of February 8, 1995. Seconded by Mr. Ramsey. Vote: All Aye; motion carried. Mr. Brown moved to approve the amended first page of the February 8, 1995 meeting minutes. Seconded by Mrs. Zahand. Vote: All aye; motion carried. 4. Adoption of the amended B.O.W.S. By-Laws: After a brief discussion, Mr. Ramsey moved to accept the amended B.O.W.S. By-Laws. Seconded by Mrs. Scott. Vote: All Aye; motion carried. 5. Report from Gladys Zahand regarding Articles placed in the Winter Springs Bulletin, and the new BOWS Board pins. a) B.O.W.S. Pins: Mrs. Zahand reported that through the generosity of Mr. Brown who assumed the cost, the BOWS Board had new identification pins. The Board thanked Mr. Brown. b) Articles in Winter Sprinqs Bulletin: Mrs. Zahand informed the Board that the Articl e describing the BOWS Board will appear in the upcoming Spring issue of the Winter Springs Bulletin. Beautification of Winter Springs Board Meeting Minutes - March 8, 1995 Page 2 6. Don Wilson, Parks Director - Discussion of Parks Brochure: Don Wilson passed out various brochures from other cities showing the type of information displayed in their brochures. He pointed out that some range from being very simplified to very elaborate. Mr. Wilson suggested considering a brochure that is useful to the residents of the City and not just a promotional brochure. Discussion of the various brochures, and what type of information to use for the City of Winter Springs regarding pictures, what kind of information, etc. Mr. Brown felt the Board should create a Parks Brochure only and nothing else. He felt it would take more time to create a Parks/General Information brochure because of the need of input from many other departments, and that particular type of brochure should be the responsibility of the City. - Mr. Ramsey moved that under the mentioned consideration, and in the absence of two Board members, it would be best that discussion be left for old business for the next meeting. This would allow time for the Board to consider what direction they want to go in. Mr. Ramsey agreed that the A to Z book of information other than parks information is a very good idea, but there would be no way that the Board could complete a project like that in a year. Discussion of what type of pictures to put in the brochure. Mr. Ramsey suggested creating a direction for the Board members who were not present, stating the Board would like to put something together for the June meeting. Then it can be presented to the City Manager for review with the Commissioners. Mr. Wilson suggested the possibility of sending the parks brochure with the utility Bill. Mrs. Zahand mentioned that she and Mr. Wilson discussed the idea of holding a contest tor creating a "logo" for the Parks Department. - Mr. Wilson explained he would future meeting unti 1 he finds regarding logo's. He expl ained for the entire city rather department. like to postpone that idea for a out what the City's position is that some cities only want one logo than separate logo's tor each Beautification of Winter Springs Board Meeting Minutes - March 8, 1995 Page 3 The Board members were given copies of the Seminole County Parks & Recreation brochure, one of many brought in by Mr. Wilson. The Board members were asked to review the brochure and make changes, and/or add suggestions. A copy will be mailed to the Board members not present. 7. Old Business: a) Follow UP on Grants: Mrs. Meta said she discussed grants with the City Manager and a friend who would be willing to attend a BOWS meeting to discuss what type of grants are available. Mrs. Meta explained that the City Manager didn't feel it was necessary for her friend to attend a BOWS meeting, but could forward any information concerning grants directly to his office. The City Manager will then forward any grant information pertinent to a particular department to the department head. ,- **Commissioner McCleod brought in a group of students from Trinity Prepatory School to briefly observe and film a City Board meeting for a governmental body project. b) Free trees - Report from Terry Meta: Mrs. Meta explained that depending on the size of tree, the trees' can be donated. She said the trees' were donated by tlle Division of Forestry the previ ous year. Mrs. Zahand said the last Arbor Day held by the City was held on January 22, 1993. Mrs. Meta said she would call Keeth Elementary and Indian Trails Middl e School, and Mrs. Zahand agreed to call Winter Springs Elementary to find out what type of trees' they would prefer. c) Arbor Day - Report from Gladys Zahand: Mrs. Zahand stated the dates vary between the State, County and City, but falls within the month of January. Mrs. Meta said a date can be set sometime in October for Arbor Day. d) Christmas Contest: Mrs. Meta asked the Board if this was something they wanted to continue. ,- Mrs. Zahand explained how the contest worked and that it involved the businesses in the City ot Winter Springs. She said the last contest was held in 1993 and there was very little response. Mrs. Meta felt personally that the contest was not a good project, but a waste of time because of the lack of participation by the businesses. Beautification of winter Springs Board Heeting Hinutes - Harch 8, 1995 Page 4 Hrs. Heta said that a better idea would be to present an award to the best "we11 kept business", or "best landscaped" business. She explained that not all businesses like to decorate for Christmas tor various reasons. Hrs. Zahand suggested tabling the issue until Chairperson Fernandez and Carol Morrison were present. Hrs. Scott wanted the opinion of the Board members present. It was the consensus of the Board members present that the Christmas Contest be e1 iminated; however, a formal vote wi 11 be postponed until all Board members could be present. 8. Aqenda Items for April Heetinq: Items discussed for the April Agenda are as follows: ,- a) Parks Brochure b) State Road 434 Visioning Project c) Grants d) Christmas Contest e) Discussion of submi tting articl e concerning BOWS Board from the Winter Springs Bulletin to the various Homeowners Association letters. 9. New Business: None Submitted. 10. Adjournment: The meeting was adjourned at 8:30 P.M. Respectfully Submitted, ~~ Shirl A. Frankhouser, Admin'strative Secretary Prepared April 3, 1995 THE NEXT SCHEDULED HEETING OF THE B.O.W.S. BOARD WILL BE WEDNESDAY, APRIL 12, 1995 AT 7:00 P.H. This document is a summary of the Beautification of Winter Springs Board. The audi otapes of all meetings are maintained in the permanent records of the City of winter Springs.