Loading...
HomeMy WebLinkAbout1994 10 12 Beautification of Winter Springs Board Regular Minutes - Beautification of Winter Springs Board Meeting Minutes October 12, 1994 1. Call to Order: Chairperson Jacobs called the meeting to order at 7:00 P.M. 2. Attendance: Jean Jacobs, Chairperson, Present Gladys Zahand, Present Terry Meta, Present Carol Morrison, Absent Mary Scott, Present William Fernandez, Present William Ramsey, Absent 3. Consideration of the September__14, 1994 meetinq minutes: Mr. Fernandez moved to approve the minutes of September 14, 1994 as amended. The Board voted unanimously to accept; motion carried. 4. Reports from Board members on their findings of information for the proposed parks brochure: Terry Meta reported the City has seven (7) parks: Central Winds, Fruitland Park, Ranchlands Park, Trotwood Park, Sam Smith Park, Moss Park and Sunshine Park. Aside from the above mentioned parks, the City has a "trail" called Bear Creek Trail which is considered a park. Mrs. Meta furnished information on the days and times the parks were open. Mary Scott took pictures at the various parks and their points of interest. Gladys Zahand said she met with Don Wilson, the Central Winds Parks Director. Mr. Wilson gave her a brochure as an example for some ideas for the Ci ty of Winter Springs brochure. Mr. Wilson told Mrs. Zahand he would be more than happy to assist the B.O.W.S. Board in creating a parks brochure. Bill Fernandez said he didn't have any problem with anything that has been proposed so far; however, he questioned the cost of the brochure and how much the City might be willing to spend for the pro ject. Mr. Fernandez suggested integrating information about the City parks with the City of Winter Springs 1993 Community Information Guide as the City possibly has a current contract with a printer. The Board discussed what type of format and information they could use in the proposed parks brochure to present to the City Manager and Commission. ~- Beautification of Winter Springs Board Meeting Minutes October 12, 1994 Page 2 Mr. Fernandez moved that the B.O.W.S. Board pass a resolution to be submitted either through the City Manager, or City Commission to recommend that the B.O.W.S. Board be authorized to proceed with the development of a city parks brochure. Chairperson Jacobs felt that the Board should go through the City Manager, and the Board agreed. Terry Meta asked, It... wasn't the City Manager the one that submitted the idea to us"? Mr. Fernandez stated this was the reason that he had read the charter, to be sure that the ordinance is followed. The B.O.W.S. Board is empowered and directed to consider and study the entire f~eld of beautification, and shall consider those matters submitted to it by the City Commission, or the City Manager. If the City Manager submitted the idea, we are considering it, and this is our response. I would like the following to be part of the resolution; ".. .that having been presented with a subject for consideration by the City Manager as a possible project for the B.O.W.S. Board, we have resolved to develop a city parks brochure, and we are requesting authorization or sanctioning by the City Commission in compliance with Section (4) of Ordinance number 459, signed by, and adopted by the City on May 22, 1989." Chairperson Jacobs asked for a vote. The Board voted unanimously to accept the motion. Mr. Fernandez asked that a formal resolution be prepared by Shirley Frankhouser to be signed by the Chairperson, and submi t ted to the Ci ty Manager. The City Manager can then submit it for the City Commission agenda. Shirley Frankhouser, recording secretary, stated she would prepare the document; however, because of Resolution No. 740, must first obtain permission from the City Manager. Chairperson Jacobs suggested the B.O.W.S. Board prepare the resolution instead of Shirley and submit it to the City Manager. The City Manager can then submit it to the City Commission. Mr. Fernandez asked if the Board wanted to amend, dispense with, or table the motion that was submitted and passed. Chairperson Jacobs suggested to dispense with the motion and have the B.O.W.S. Board prepare the resolution. - Beautification of Winter Springs Board Meeting Minutes October 12, 1994 Page 3 Mr. Fernandez said he had no problem with that, but would like to know what he could and couldn't do on the Board, which includes making a motion to pass a resolution to be presented to the City either through the City Manager, or directly to the City commission. Mr. Fernandez stated there must be free communication, and flow of information. The B.O.W.S. Board has the authority to set rules and By-laws; that is directly under this ordinance, and that is for Mr. Ferring and any other Commissioners benefit. We passed the motion, we should be able to do it. If the City is not going to fund it and provide us staff support, then lets abolish the B.O.W.S. Board, and I'll move to do that too. Mr. Fernandez said,.. ."r'm not backing down because she may get in trouble for a motion that I made, and this Board passed. ,.- Gladys Zahand stated Shirley may get in trouble for preparing the resol ution wi thout asking the Ci ty Manager first, not just for asking if she coul d prepare it. Mr. Fernandez said,... "our minutes say we passed it, and she can ask; if she comes back to us at the next meeting and says she can't do 1t, then r'm going directly to the City Commission at public___comments. That is my right as a citizen. Shirley Frankhouser told the B.O.W.S. Board that she would ask the City Manager if she may prepare the resolution for them. 5. New Business: Mr. Fernandez was speaking as a ci ti zen of the Ci ty of Winter Springs as this had nothing to do with beautification or cleanliness. He had received a mail out from the Downtown Development Board in Orlando which has a Public Arts Advisory Board. They consult as to what goes into the Orlando City Hall, and other public buildings. Mr. Fernandez said he owns a booklet dealing with the history of Orlando, and how fascinating it is to see the old pictures of downtown Orlando. He said someday, a hundred years from now, in Winter Springs, someone would like to have that booklet. Mr. Fernandez asked if their was anyone that takes pictures of the City and collects historical information. Mr. Fernandez said it would be wonderful for people to see what it looks like fifty to one hundred years from now. ,- Beautification of winter Springs Board Meeting Minutes October 12, 1994 Page 4 Gladys Zahand stated there is such a person. During the City's 35th Anniversary Celebration, his pictures were displayed in City Hall lobby. Mrs. Zahand said the Ci ty was going to allow this person to rent or use the old utility office, and turn it into a museum. Mr. Fernandez suggested the B.O.W.S. Board get the appropriate authorization through the proper channels to possibly pursue either a brochure, or a public arts, and/or combination public arts/historical building. He feels the B.O.W.S. Board might be the vehicle for public input as to what we should document historical I y. Mr. Fernandez asked if there was anyone on staff that decides what is displayed in the lobby, and does this building belong to staff, or the citizens of Winter Springs. Should the citizens have any input as to the design of public buildings, and the arts, and public works of art? Isn't that the beautification of Winter Springs? ,.,~ Chairperson Jacobs added she also was with the understanding that they were going to use the old utility building for a museum. She would like to see the B.O.W.S. Board take part in the museum. Gladys Zahand said everything is submitted to this historian. Mrs. Zahand suggested asking Commissioner Gennell as she would probably know what the City plans to do with the old utility building. Mr. Fernandez said he would like the Board to present the suggestion of a parks brochure, consideration of Public Works of Art in public buildings, and consideration of the Commission to authorize the Board to consider in conjunction with whomever the City Historian is, matters to go into any museum or historical records. Chairperson Jacobs asked Mr. Fernandez if he wanted this to be an attachment to the current resolution. Mr. Fernandez stated he didn't mind doing it that way. but suggested there be a vote on historical/public works of art as to whether or not the Board would be interested. Chairperson Jacobs announced her resignation as Chairperson of the B.O.N.S. Board effective October 12, 1994, due to a promotion and change of schedule with her current employer. Chairperson Jacobs said she had contacted Cindy Gennell with regard to her resignation. Chairperson Jacobs asked the Board to elect a new chairperson so she could hand over the books. Beautification of Winter Springs Board Meeting Minutes October 12, 1994 Page 5 Mrs. Zahand moved to nominate Mr. Fernandez for Chai rperson. Seconded by Terry Meta. Vote: Terry Meta-Aye; Gladys Zahand-Aye; Mary Scott-Aye. Motion carried. Mr. Fernandez asked Terry Meta if she would consider the position of vice-chairperson, and asked of Mary Scott, to consider the position of secretary in the absence of the recording secretary provided by the City. Both Ms. Meta and Ms. Scott accepted. The Board unanimously approved. Chairperson Jacobs asked that when Michael Gandy from the Boy Scouts come back with his sign project, the B.O.W.S. Board take it to the City Manager, and try to have his sign placed somewhere in the City. -, Mr. Fernandez asked if the city provides Merits of Award, Certificates of Award, or Certificates of Appreciation to volunteer Board members. Gladys Zahand stated that when Phil Kulbes was Mayor, he had presented different Board members with plaques and paper weights with the City Emblem on them. Mr. Fernandez asked for a moti.on to request the ci ty Manager to assign to some department head, or other budget, a request to obta~n a certiflcate of appreciation, paper weight, or similar ilk for Jean Jacobs for her service on this Board. Mary Scott said,.. ."1 motion for that." It was seconded by Gladys Zahand. Motion unanimously approved by the Board. Motion carried. Mr. Fernandez suggested a certificate of appreciation be presented by commissioner Gennell who appointed Jean Jacobs. Mr. Fernandez questioned whether the request should be made directly through him, or ask the City Manager for the correct procedure for this type of request. Should a 1 et ter be sent by Commissioner Gennell along with a certificate of appreciation and signed by all the Commissioners, or by the B.O.W.S. Board? Mr. Fernandez felt it should come from the Ci ty Commission since the services were rendered for the benefit of the City, and not for the members of this Board. The Board members expressed their appreciation and thanks to Jean Jacobs for all the work she has done for the B.O.W.S. Board. 6 . Ad i ournmen t,~ Meeting was adjourned at 8:00 P.M. Beautification of Winter Springs Board Meeting Minutes october 12, 1994 Page 6 shir y A. Frankhouser, Administrative Secretary Prepared November 3, 1994 THE NEXT SCHEDULED MEETING OF THE B.O.W.S. BOARD WILL BE WEDNESDAY NOVEMBER 9, 1994 - 7:00 P.M. This document is a summary of the Beautification of Winter Springs Board. The audiotapes of all meetings are maintained in the permanent records of the city of Winter Springs. ,-