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Home My WebLink About1999 01 11 Consent Item A COMMISSION AGENDA ITEM A CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR 1-11-99 Meeting MGR. ~//DEPT Authorization REQUEST: The Information Services Department is asking the City Commission for permission to purchase phase one of a new Computer Aided Dispatch and Records Management software package for the Police Department as approved in the FY 1999 budget. PURPOSE: The purpose of this agenda item is to request permission from the City Commission to purchase a new Computer Aided Dispatch and Records Management software package for the Police Department. We can obtain this software by piggy-backing off of the New Smyrna Beach, FL, contract, which was finalized by their purchase order signed on 12/18/97. CONSIDERATIONS: . The Police Department is currently running a CAD/RMS software package called Police Trak that was purchased in June 1990. It is a DOS- based package and is not totally compatible with the Windows95/Windows NT Server environment in which it now runs. It has had considerable down time because of this incompatibility. . The old software, Police Trak, is not year 2000 compliant. . Query and reporting capabilities is extremely limited and not user- friendly. · The future need to have other application modules such as mug-shot capturing and mobile computing from police cars is a must and the new software will allow us to add this capability at a later date if we wish. These are add-on items which are to be purchased at a later date. . The package we are asking to purchase is the base package (phase one for this year). We wish to have this up and running for a few months and then add the FCIC/NCIC interface switch package and then the mugshot capture station package later this fiscal year as phases two & three. Page 2 Agenda Item-Police Department CADIRMS software January 11, 1999 FUNDING: The total amount of this phase one software is $95,100. Funding is available from proceeds of the Capital Improvement Loan initiated in FY 1998 and carried over to FY 1999 budget. The money for this software, along with additional modules, was approved in FY 1999 budget. RECOMMENDATION: We recommend that the commission approve the purchase of the software. IMPLEMENTATION SCHEDULE: see attached letter from OSSI ATTACHMENTS: letter from OSSI COMMISSION ACTION: Agenda Item for Police Dept aSSI software purchase phase I 1998-1999 Jan-06-99 04:34P 61/06/1999 15:12 1~1~~~4~~'~ P.OI ~.. OSSI Open Software Solutions, Inc. The New Vino.-In $QfI-e II Ocrl BrancA Dn".. $.,{t4 /I. ~.rbo..." Nonll em,IiIta 27401 qJJea (Jj6J 194.J996 -F. (3J~) 2H.JS'f' Mlcrosoft~ 6 January. 1999 ',01 II 11011 ,'nl)'Jlnt (J Mary Watson Winter: Springs Police Department 300 Moss Road. North Winter Springs, FL 32708 Dear Ms. Wilson: Thank. you for spending time With me on the phone concerning Winter Spring's Computer Aided Dispatching and Records Management Project We, at OSSI, are vet)' excited ,about devoloping a partnership with your agency. M you are aware, we have twice scheduled tcrltative implementation dates based on our understanding that a purchase order was be:in.s prepared. We regret that both previous dates had to be postponed. We hope that you can understand that due to a number of agencies being under me Y2K cnm.ch. we have to schedule our re$oun:es based 011 a first come, flm serve basis. We very mllCh wish Winter Springs Police Department to be at the front of that list. I'm sure you want the same. Further. a commitment by the city now would allow us to schedule some implementation efforts to be timed with Casselberry's projoct. This could result in savings to both agencies sinc;e travel coat would be reduced. It could also act the stage for both cities to work togGther to share data as a 1Uture enhancement of the sysrem, if you both so desired. This could greatly enhance crime p~on and assist in solving criminal activity. Our Project Mmasers have provided a tentative date ofFebNary 2, 1999 for your planning eession and Febnwy 3 and 4 for Geo-File traiDing. The following is a tentative sehedulD: Implementation Planning Session: Application Insta1lation: Geo-File Training: CAD User And Administrative Training: RMS User And Administrative TrainiDS: February 1, 1999 February 1. 1999 February 3, 1999 March 15, 1999 March 29,1999 Live Dates for RMS, CAD: April 6. 1999 Please keep in mind those dateS are baied on receipt of the purchase order. These dates are subject to. change based on deeisiolU at the Implemenwion and Planning Sossion. It is nonnaI to have your schedule shift to do unforeseen circumstanCes during the Jan-06-99 04:34P 61/66/1~9~ l~;l~ 1~1~~~4~~t~ ~.L P.02 rf-N~ UV M$, Mary Watson 61anuary, 1999 entire process. To avoid problems with personnol scheduling for both you and us, We will maintain a woxking c:a1endar that is a fluid document. Although you c:an have both CAD and RMS go live at the same time, we strongly recommend you prepare CAD fint and Ibm RMS to facilitato your efforts. Ifthere are any questions before that time regarding this infotmation. please COTltact me at (336) 294-3996 in Greensboro, NC, Sinc:c:rcl y, /...,-p~. t": . Robert Linville