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HomeMy WebLinkAbout1993 09 08 Beautification of Winter Springs Board Regular Minutes Beautification of Winter Springs Board Minutes Wednesday, September 08,1993 Board Members: Jean Jacobs, Chairman, Present Carl Stephens, Present Richard Denny, Present Gladys Zahand, Present Terri Meta, Present Jackie Adams, Present Carol Morrison, Present The meeting was called to order at 7 P.M. The Aooroval of the Minutes of Aueust 11. 1993 Stephens said on page 2 under the agenda item - Planting on Murphy Road Median from Adams where he asked about "adding some peat to the mixture when he plants them to help keep in moisture." should be "adding some peat to the mixture when planted to help keep in moisture." Motion was made to approved the minutes of August 11, 1993 with the above change by Denny. Vote: all-aye. Motion carried. Adam's Reoort on BOWS Badees Adams brought the badges to the meeting for the members. All the Board members thanked Adams and said they were very attractive. ,- Dennv's Reoort on Pavilion at Central Winds Park Denny spoke with Mr. Glenn Whitsett of Parks & Recreation Department to confirm that they building a pavilion at Central Winds Park, he was told yes. They are using a pre-fab company called Litchfield, the cost was somewhere around $7,000, but Denny was not sure. It was explained that they are using some excess monies, and this project was to be underway soon. Adams asked about the location, Denny replied that he did not remember. Jacobs asked about the Parks & Recreation Department needing any assistance in funding for the pavilions, Denny answered that he understood that they had all the funds necessary to complete the project. Jacobs asked about Parks & Recreation needing picnic tables or when this project was to start, Denny replied that he was given that information. Jacobs stated that the Board could go two different ways at this point: 1) Keep the plans to build a pavilion when the accumulated funds from the arbor fees are enough to do the whole project; or 2) Supply the picnic tables, if needed, to the Park. Adams suggested tabling this project. Jacobs said she would contact Mr. Whitsett again regarding the picnic tables, and the Board would table this issue for now. Prices on Drawine Desiens from Dennv Denny said that he had contacted a landscaper designer who would do the design work of a two block area of20 foot beds for $500. Adams suggested having one design for narrow beds and one for wide beds, so that all areas within the City could be covered. Denny said he was unsure if we could plant in narrow bed areas. Adams brought up the issue of maintenance for this project or it might become an eyesore to the City instead of beautifying it. Jacobs said if we don't have the drawings we can't go to the Commission Beautification of Winter Springs Board Minutes Wednesday, September 08,1993 Page 2 and ask them for approval and have them designate who will maintaining the project. Denny said we need the plans to apply for grant monies. Jacobs answered that is up to the Commission to decide how these projects will be maintained, if they approve our project. Denny said we either would have plants that require no maintenance, besides normal rainfall, or we are going to have to work with DOT. Meta said that the permits through DOT have an agreement that the maintenance would be "our" responsibility. Jacobs said the Commission has to find the means to maintain the project, once they approve it, whether they have to hire more people because Public Works can't do it, or whatever. Denny said that we need to go before the Commission with this drawing and explain that this is our test area and if the Commission approves it, the City will be responsible for maintaining these areas. Jacobs suggested that the City establish a nursery, in order to replacement any plants if they die, like the City of Altamonte Springs. Jacobs stated that we almost have to spend the money to get the drawings in order to go before the Commission with an idea. Adams said with the limited budget they we have $500 seems like a lot of money. .- The recording secretary asked about having permission from DOT on this right-of-ways prior to planning to plant anything on those areas. Jacobs said more or less they gave us permission, they said they did not want trees, they would rather have bushes. Meta & Adams said we should have a problem with DOT. The recording secretary suggested conferring with DOT prior to go to the Commission to cover that aspect of the problem. Jacobs explained when talking with DOT, the next step was a drawing. Discussion ensued regarding a joint venture with Winter Springs Elementary School for a project on their property. The conclusion was that the City can't spend City monies on non-City property. Meta asked about who will be selecting the plants, if it would be the designer or the Board. Denny suggested that the Board meet with the designer to discuss the types of plants. Zahand said Mr. Martin from the Forestry Division would assist the Board with plant selection. Adams suggested a design that would blend with the entrance way at Hacienda Village. Jacobs said we may want to start our plantings near Hacienda Village and work outward from there. Morrison asked if the Board had approached the businesses along SR 434 to see if they might make a donation to this project. Jacobs said we need to tell the businesses anyway of our plans, and Morrison added that we could ask for donations at that time. Jacobs read from her notebook, "if we purchase $500 or more, we need 3 different cost estimates". Jacobs asked Zahand to contact Mike Martin at the Forestry Division, Adams to contact Hacienda Village, and she was to contact Glatting, Lopez, Kercher, & Anglin, the company that did City Hall and the Super Park. Adams asked what exactly to tell the designer. Jacobs answered that we want a design of a two block area, 20 foot beds, of low maintenance plants, bushes, shrubs, etc. Meta said she would contact the District Maintenance Engineer of DOT because the Board would have to work closely with DOT if we decide to go for a grant with this project. The deadline for the grant is February 01, 1994. Meta continued that the design cost might not be able to be paid for through the grant monies, but it is a requirement. Jacobs said that at the next meeting, - Beautification of Winter Springs Board Minutes Wednesday, September 08,1993 Page 3 September 29th, they would decide who has the best bid and invite them to the following meeting, October 13th, along with Mike Martin, Forestry Division, and DOT. Planti01! on Murphv Road Median from Morrison Morrison explained the change in the cost estimate to include 38 I-gallon lirope grass to revised the total to $350. She asked the landscaper about needing the peat moss and he did not recommend it because it adds looseness to the soil. Denny asked when the project would be done, Morrison answered this Friday. Morrison & Adams told the Board about the signs posted regarding reclaimed water, but Morrison was informed by the Utilities Department that the system is not in effect yet. Meta's Report on Flowers aIOO1! the State Road locations Meta said that the invoice was submitted for payment, but the areas surrounding these locations are not presently mowed and the grass is long, so it is difficult to see the flowers. - New Business Zahand reported to the Board on the field trip on Tuesday, August 31 st with Mike Martin, Forestry Division to Lake Mary Elementary School in connection with grant monies from the State. She explained that the requirements were very strict, the planning & selection must be precise. In addition, the landscape designer should be knowledgeable of the grant standards and would have to be certified. She said that at the City of Lake Mary they buy the trees from a vendor and have a small landscaping company plant and maintain them. Denny reported on a telephone call from a Mrs. White regarding the unsightly property at the corner of 17-92 & Shepherd Road. He said he spoke with Mary Norton regarding this property and according to her it has already been before the Code Enforcement Board. Denny asked the Board if they agreed that this problem is not for the BOWS Board, but maybe the Commission, the Board agreed. Discussion on Election of Officers Adams made a motion to keep the present officers, Jean Jacobs as Chairman, and Richard Denny as Vice-Chairman, seconded by Meta. Vote: all-aye. Motion carried. The meeting was adjourned at 8:05 P.M. Respectfully submitted, ~ ~rter 09 September 1993 -"