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HomeMy WebLinkAbout1993 07 14 Beautification of Winter Springs Board Regular Minutes Beautification of Winter Springs Board Minutes Wednesday, July 14, 1993 Board Members: Jean Jacobs, Chairman, Present Carl Stephens, Present Richard Denny, Present Gladys Zahand, Present Terry Meta, Present Jackie Adams, Present Carol Morrison, Absent The meeting was called to order at 7:00 p.m. Auuroval of Minutes ofMav 26.1993 Adams made a motion to approve the minutes of May 26, 1993. Seconded by Denny. Vote: all - aye. Motion carried. Reuort from Jacobs on Median Striu in Altamonte Surim!s Jacobs reported to the Board on above mentioned topic. She contacted the City of Altamonte Springs to inquire on the steps they took to accomplish their project. They got DOT's approval to plant the trees, bushes, and flowers. They installed the sprinkler system themselves. There was no cost to the City because they obtained grant monies. They planted low maintenance plants. An individual that supervised their Public Works department had a degree in landscape design, so he did the drawings for this project. Most of the plants were annuals and the City has a green house so the plants could be replaced from their inventory. In conclusion, the City had the resources, man power, and expertise to accomplish this project without any cost to the City. Reuort from Meta - Permit on SR 419. & Pr02ress of Flowers under Entrance Si2ns Meta reported that pursuant to reports from all the members about the flowers already planted, she came to City Hall to sign off on the invoice so that payment could be made. She also stated that the permit on SR 419 was approved and Purchase Order was submitted for planting along SR 434 & 419 with one modification, that the sign along Tuscawilla Road be eliminated due to denial from the County. The County did not want to grant any planting because of future widening of that road. She said that when she is notified that the new batch of flowers have been planted she would notify the other Board members for their assistance in watering during the first 30 days. Jacobs reported to the Board that she had received a memo from the Finance Director, Harry Martin, regarding the status of the funds available. The memo stated that they have $533.25 for the remaining fiscal year, until September 30th. Beautification of Winter Springs Board Minutes Wednesday, July 14, 1993 Page 2 Jacobs asked the Board members how their locations of flowers were doing. Everyone said they were alright but Zahand was concerned about the fact that the flowers do not seem to be visible from the street. She stated that she was aware of them because she was caring for them. Discussion ensued regarding their visibility which included the possible elevating of existing plants. The Board decided to wait on any kind of decision until the plants had a chance to develop, Jacobs suggested bringing up the topic in a year. Stephens reported that the entrance sign on Fisher Road where he is looking after the flowers is slanted and he wondered if he should report it to Public Works. He was told to go ahead and contact Public Works. Reoort from Dennv on Name Ta2s Denny said that Commissioner Langellotti was going to talk to Mary Norton, City Clerk, about getting badges for this Board. The recording secretary stated that she had gone to the Purchasing Agent for the City and got the name of a vendor that the City uses. She contacted them and received the following preliminary information: To create the logo to go on the Badge $15.00 Pin-on Badge wlout logo and up to 3 lines of information $ 4.00 Pin-on Badge wi logo and up to 3 lines of information $ 4.50 Two-part Magnetic for badge - additional cost $ 2.00 She had tried calling the vendor back today to verify these prices but the individual was out of town until the first part of August. So she will be confirming these prices and reporting to the Board for the next meeting on the total price per member. The Board agreed to have the recording secretary pursue this topic. She also discussed this idea with the City Manager and he had no problem with the Board getting badges but the City would not pay for them. Format discussed but not decided was: Name City of Winter Springs Beautification Board Reoort from Jacobs on Letterhead Desi2n Jacobs prepared a package of sample design using pictures of bows on City letterhead and some not on City letterhead. Adams stated that the designs of bows not on City letterhead would be appropriate for school events. The Board members were concerned that a picture of a bow on the City letterhead would not be recognized by the community as Beautification of Winter Springs Board Minutes Wednesday, July 14, 1993 Page 3 meaning the Beautification of Winter Springs. The recording secretary presented a package of sample designs using the Commerce & Industry Board's letterhead as an example. The package contained a sample of the Commerce & Industry Board's letterhead, a sample of City letterhead with Beautification of Winter Springs Board typed under the City logo, and the previous copied with green ink. The Board members liked the last sample because it looked very professional and green ink made it distinguishable. Meta made a motion to approve the design submitted by the recording secretary, a sample of City letterhead with Beautification of Winter Springs Board typed under the City logo, copied with green ink for the Board's official stationery. Seconded by Denny. Vote- all: aye. Motion carried. Bids for ComDonents of Pavilion Stephens reported that he had obtained two bids. One from a company named Cornerstone for $9,424 and the other from Buildings by Bruce for $7,795. The components for both quotes were for a slab 32 feet X 32 feet, poles, and steel roof, no lights. The individual from Buildings by Bruce sent to Stephens a drawing and brochure showing the different colors available for the roofs. Jacobs stated that she had contacted Glenn Whitsett, Parks & Recreation Director about this issue of building a pavilion at Central Winds Park. She asked him if there were any plans to build a pavilion there and he answered that they were plans in the future but that they presently did not have any funds to do so. She ask about the possibility of doing the construction in phases where the BOWS Board could contribute the slab, etc. He thought that it would be a great idea because he already had the materials for the poles. Meta reported that she had obtained a bid of $4000 for only the slab 32 feet X 32 feet, the other companies which had provided bids for the entire project would not do just the slab. Adams asked if the Board wanted to approach our Public Works Department regarding construction of a pavilion or assistance in part of the construction as long as the BOWS Board paid the materials. Denny said he would talked to them. Jacobs said she would let Mr. Whitsett know what was discussed this evening. Regarding the $533.25 remaining for the year that could be spent by the BOWS Board, Adams suggested sprucing up the median on Murphy because even though there is no irrigation there, it is cared for by a citizen, who is member of this board, Carol Morrison. Jacobs ask Adams to contact Carol to see if she would be in favor of performing those duties, if plants were provided and what type of plants she would recommend. The Board agreed to work towards that goal. Adams asked the recording secretary if she knew how much money was allocated to the BOWS Board for next year. The recording secretary said she did not know but would find out the report back to the Board at the next meeting. Beautification of Winter Springs Board Minutes Wednesday, July 14, 1993 Page 4 Status of Drawin1!s Desi1!ns with Mr. Mike Martin Denny stated that he contacted Mr. Martin, from Urban Forestry Division, for some references for landscape architects, but did not follow through, due to being on vacation in June. He apologized and said he would contact Mr. Martin again, in addition, to contacting a neighbor of his, and obtain pricing for a design to cover 3 to 4 blocks which could be repeated in more than one location. New Business Adams was contacted regarding a issue oflitter at the school bus stop infront of his residence. The individual wanted to know if the BOWS Board could place garbage bins at the location to help beautify the City, because he was tired of picking up trash everyday. Denny stated that he felt that this issue was not in their scope of responsibility. Stephens suggested that the individual should contact the School Board about this issue, because it is a privilege to ride the school buses and if the kids are throwing trash went they get off the bus, then they should be made to clean it up or not have the privilege to ride the buses. Jacobs instructed Adams to answer back to the individual that the BOWS Board thought it was a good idea but feels that it is not within our scope of responsibilities and perhaps he should first try voicing his complaint with the School Board, and secondly, City Commission. Zahand asked about the status the plaques and planting of trees from the Christmas event. Denny said he was told Public Works they would prepare the plaques if they were provided with the information. Jacobs said she would personally give the information to them again - one for Papa Tony's and one for Atrium II , Holiday BOWS Contest, 1993. The meeting was adjourned at 8:05 P.M. Respectfully submitted, \:t1~ eanine Porter 16 July 1993