Loading...
HomeMy WebLinkAbout1993 05 26 Beautification of Winter Springs Board Regular Minutes Beautification of Winter Springs Board Minutes Wednesday, May 26, 1993 Board Members: Jean Jacobs, Chainnan, Present Carl Stephens, Absent Richard Denny, Present Gladys Zahand, Present Teny Meta, Present Jackie Adams, Present Carol Morrison, Present The meeting was called to order at 7:00 p.m. Aooroval of Minutes of Aori114. 1993 Denny made a motion to approve the minutes of April 14, 1993. Seconded by Zahand. Vote: all-aye. Motion canied. Aooroval of Minutes ofMav 12. 1993 ,- Denny made a motion to approve the minutes of May 12, 1993. Seconded by Adams. Vote: all-aye. Motion canied. Beautification Week of 1993/Future Beautification Weeks Jacobs reported to the Board that the response from the citizens was nil and there were many lessons learned from this experience. The area covered was from the Super Park down to State Road 434 towards the Seminole Bus Station and visa versa. The two groups never meet but collected nine garbage bags full of1rash in 45 minutes. The following are a list of recommendations: . Must have sufficient number of volunteers, 30 to 50 people, and refreshments to make this kind of project feasible. Adams suggested the possibility of requesting trustees. . A critical need for the proper tools-poles, gloves, and bags. Also the need to arrange for some fonn of pickup of the garage as collected. . A critical need for orange reflective vests from a safety prospectus for the indMduals working along the busy roads. <--. . The time of day is important to consider, the earlier, the better, due to the heat. The time that was selected for this year's event of 9:30 A.M. was not early enough in the day. . More and earlier planning is essential to allow for more soliciting and participation by the citizens of Winter Springs. ~ Beautification of Winter Springs Board Minutes Wednesday, May 26, 1993 Page 2 Jacobs suggested the possibility of using incentive of giving plants to homeowners associations in order to have vohmteers for this type of event. Denny & Jacobs explained to the Board that due to the safety issue, they would not recommend having children (i.e., Girl or Boy Scouts) as vohmteers. Jacobs suggested tabling this issue for six months, then start working on it at that time to anow plenty of time to solicit volunteers. Denny mentioned that there are 14 mandatory and 1 non-mandatory homeowners associations in TuscawiDa that we should be able to get in contact with regarding assistance. Discussion of Bids for ShnabsIBushes alonl! State Road 434 Some of the members of the Board met with Mike Martin, Forestry Division, on May 5th, 1993 to discuss possible landscape ideas for State Road 434 from the W"mter Springs Elementary School to State Road 419. He suggested a 20 foot bed of assorted bushes, shrubs, and flowers with one or two trees; and that these beds would be 20 or more feet apart. He gave an example of this type of landscaping, as along State Road 436 past 1-4 towards Apopka. Jacobs said she had visited the location and found it vety attractive. Adams asked about watering. Jacobs answered that Mr. Martin suggested that we need to put native, low-maintenance bushes, shrubs, and flowers, in order to minimize watering and maintenance. Denny cited Martin's suggestion of juniper and ervina. c_ Meta stated that she had received from Mr. Martin a grant proposal "Urban Community Grant" which is fimded 5()o~ by the Forestry Division and 50% by the participant. She stated that the Forestry Division would maintain the project. The application needs to be completed and received by them by July 8th, 1993 and the project needs to be completed by September, 1994. Jacobs said that the Forestry Division would make the project a "showcase" for the City. Adams asked if the City sets the amount that we would be willing to contribute or if the Forestry Division sets the amount. Denny answered that we could set the amount for this project for this year even if it only covered a portion of the intended area of improvement. Jacobs stated that we would need some drawings & plans to incorporate in the grant proposal. Martin suggested planting "islands" with palm trees on the W"mter Springs Elementary School but we would need pennission from the school principal & the school board and drawings. Jacobs asked Meta if the vendor who did the planting of the lantana would be interested in preparing drawings and Meta answered yes. Adams asked about using public fimds on private property (i.e., school property). Denny explained to the Board that this very issue in being discussed in relation to the Tuscawilla maintenance issue and is with the City Attorney for a detennination. Jacobs suggested not spending a lot of time on the "islands" in front of the Winter Springs Elementary School but concentrate on the median area along SR 434 up to SR 419. Denny asked if Mr. Martin had provided us with any names of individuals that would assist us with drawings and plans at a reduced cost or free. No response from the members of Board. Denny stated that he would contact Martin regarding any names of individuals who could assist us with drawings and plans. He also questioned how detailed the drawings need to be. Jacobs suggested having a plan drawn for a four block area which could be repeated in different locations. Denny stated he could work with Meta and the drawing of SR 434, but that a decision needed to be made on the type of plants in order to plan for size. Jacobs asked the Board members to obtain bids from nurseryllandscaper for bushes and Beautification of Winter Springs Board Minutes Wednesday, May 26, 1993 Page 3 shrubs that could be planted along a four block area and report back at the next meeting. Jacobs said she would call the City of Altamonte Springs regarding their latest landscaping project to get some information. Discussion of DOT permission for Plantine Pennit was approved for planting lantana along State Road 434 for the city entrance signs. Jacobs ask. the recording secretary to let Meta know when the pennit for State Road 419 is approved so they could initiate the purchase order for the flowers for the signs along both state roads. Meta had the invoice from the landscaper, but as discussed previously, the Board was not going to pay the bill mtil the mulch was applied to aD location and that any dead flowers were replaced. Meta suggested having the Board members caD the recording secretary after checking their assigned locations with a status of each prior to paying the invoice. The Board agreed. BOWS Lo2o Desi2n Two designs were presented to the Board by Adams. Denny questioned if the other boards of the City have there our letterhead, since that was the main intent of the logo design. The recording secretary advised them that she was not aware of any of the other boards having their own stationary. Jacobs explained that their intent ofhaving their own stationary or some way of distinguishing their correspondence is that they are probably the only board that send correspondence to the citizens, business, and clubs for assistance in events. Denny suggested having the name of the board added to the existing fonnat of the City's letterhead. Zahand suggested a robber-stamp as on option. The Board rejected that option because it would not be professional looking. Jacobs suggested taking the existing letterhead and add the BOWS information on it and reproduce it on a copier. The recording secretary recommended that this idea be represented to City staff to insure that there would not be any problems in doing so. Jacobs said she would make a prototype, and then it could be approved by the City. BOWS T-shirts Adams stated that perhaps the name tags would be more professional than the T-shirts. The Board agreed that name tags may be a better idea. Jacobs recommended the Board members to contact the commissioners and ask them about getting name tags made up. The recording secretary said she would check with City staff regarding this issue along with the stationary idea. Discussion of Bids for Pavilion at Central Winds Park Two bids were received by Meta. One for $17,500 and the other $22,000. Jacobs explained that she did have a written bid and the individual was to fOlWard it to her but he has never returned any of her caDs. She thought the estimate was in the same range as the others. The ideal configuration that they would like to have is a concrete slab with 8 picnic tables and pavilion covering with tights, like the ones at Red Bug Lake Park. Adams questioned where the money was coming :from to fimd this project. Jacobs answered that Beautification of Winter Springs Board Minutes Wednesday, May 26, 1993 Page 4 originally it was thought that a pavilion would cost approximately $2,000 now the bids are coming in at these higher prices. Denny recommended that perhaps due to the limited amount of ftmds available to 1he board that perhaps some shade trees would be within the budget at this time, instead of the pavilions. Morrison ask if anyone knew if the City had any plans to add a paWion at the Super Park? None of the board members had an answer. Adams asked about the location for the paWion and Jacobs suggested talking to Mr. Whitsett about 1he location. Jacobs suggested gazebos as an option. Meta and Monison stated that they thought the cost would be about the same. Morrison stated that she felt that the paWion would be more practical than the gazebo. Denny stated that the entire cost for a paWion based on these bids would be far greater than the BOWS Board could ftmd. Morrison asked if the BOWS Board could make a recommendation to the Commission for this type of project, even though 1here are not enough ftmds in 1he BOWS budget. Jacobs suggested going to the Commission with the fonowing: The BOWS Board would like to recommend the construction of a pavilion at Central Winds Park but due to the cost far exceeding the ftmds allotted to the Board we can only fund 1he concrete slab or picnic tables, could the City pay for the rest out of another ftmd. Jacobs ask Meta to contact the company that had provided her the bids and ask what a slab of 32 feet X 32 feet would cost by itself and the 8 picnic tables by themselves. Jacobs said she would contact the individual she had originally spoke with. - Monison asked if perhaps the grant discussed earlier could be used for this type of project. Meta answered that there was an example used in the grant application about the construction of a pavilion or boardwalk with trees and bushes around them and signs labeling the trees and shrubs. However, she would like to call someone about this grant and explain 1heir idea to see if it would be acceptable. Adams recommended calling the project a "leaming center" for the children of the area to come and learn about the different trees and bushes. Zahand reoort from Mr. Martin on Tree PlantiDf! Proiect Zahand stated that this topic was covered with their meeting with Mr. Martin on May 5, 1993, when he met with us and we visited the site in front of Winter Springs Elementary. Adams brought up a previous issue on the inigation of median and stated that there was inigation at those locations. Monison stated that she had spoke with Mr. Lockcuffbout the issue and she was told that there does exist the inigation pipes but not the hook-up, that the cost would be incurred with the installation of the meters. She was told by Lockcuft: that it would be better to wait until the reclaim water was established and 1hen 1he cost would be minimal. Discussion ensued regarding water conversation. The mee1ing was adjourned at 8:30 P.M. Respectfully submitted, Jeanine Porter 10 June 1993