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HomeMy WebLinkAbout1993 02 10 Beautification of Winter Springs Board Regular Minutes . . . Beautific4tion of Winter Springs Board Minutes Wednesday, February 10, 1993 The meeting was called to order at 7:00 P.M. BQ\R[) MeJBERS: Jean Jacobs, Chainman Gladys Zahand Carl Stephens Richard Denny Jackie Adams Terry Meta Lynn Cl i ne Present Present Absent Present Present Present Present Approval of Minutes of January 13, 1993 Motion was made by Zahand to approve the minutes of January 13, 1993 with the following changes: 1) Delete Chainman title fram Stephens and add to Jacobs 2) Page 1 last sentence should read "I think we want to use the money we have to buy the trees and use the arbor money to install the pavi lion". Seconded by Denny. Vote: all-aye. Motion carried. Discussion of Bids for Trees and ooT permission for Plantin.~h__ Adams obtained a bid of $80 for Washingtonian palm and $20 for planting yielding total of $100 per tree. Jacobs obtained a bid of $90 for Washingtonian palm including planting. Meta obtained a bid of $125 for Washingtonian palm including planting. Meta reported that permits are required along the state and county roads. She was provided by DOT's permit coordinator with copies of permits and maps of SR 434 outlining our proposed beautification area. Due to the curves narrowing along this road, the permit coordinator pointed out that there were only 2 sections where palms could be planted due to the size of their diameter. The limitations were as follows: The mature trunk diameter of 4 inches or less measured at 6 inches above the ground. Planted a minimum of 4 feet fram the curb Planted no closer than 20 feet apart Jacobs suggested asking permission of other side of SR 434. for example the School. to plant the trees on their expressed concern on keeping the trpes side of SR 434. the property owners on the Winter Springs Elementary property. However Denny In alignment. on the same Beautification of Winter Springs Board Minutes Wednesday, February 10, 199~ Page 2. . Discussion ensued regarding the selecting of crepe myrtle as an alternative. There was same concern regarding maintenance and trimming, which would be an issue to be presented to Public Works: and that this tree is deciduous. Jacobs asked the same members (Meta, Denny, Adams. and herself) that had received the bids to go back to the nurseries and ask for new estimates on crepe myrtle along with irrigation requirements or any other tree that might meet our Limitations. Discussion ensued regarding the planting of shrubs around the entrance signs to the City. Meta stated that pennit would be required along State or County roads, but the shrubs can't exceed 3 1/2 feet. Gold Lantana was recommended due to requiring little or no maintenance, but Stephens was concerned that this shrub may be poisonous. Heather was discussed as alternative, but the color contrast would not be distinct. Jacobs had a bid for the gold lantana of $3 each including mulching and planting. The Board agreed on lantana after Jacobs checks to see if they are poisonous or not. Jacobs asked Denny to visit Public Works to find out number and location of entrance road signs and contact to Meta, in order for her to complete the pennits for shrubs. Meta will also contact the (~unty to obtain their pennits for planting. Jacob will obtain another estimate for shrubs, planting, and mulching not to exceed $500. . Jacobs recommended to the Board that same pictures and bids of the proposed shrubs be brought before the City Commission for their concurrence. Letter to City Manager Regarding Use of .Arbor Fees Stephens told the Board that Mr. Rozansky read their letter to the City Commissioner and they approved their request to have the dollars collected for arbor fees be designated for the use by the BOVS Board. Commissioner Jonas also complimented the B(>>'S &lard on the job that is being done. Zahand asked how much money would be expected fram the arbor fees. Stephens answered approximately $200 per month. according to the Finance Director. depending on the volume of trees cut down, a minimum fee of SL5 per tree. Arbor Day Planting Jacobs stated that there was an article in the Voice newspaper regarding the Winter Springs Beautification Board. Zahand explained that each of the schooLs had their Student Council involved with this activity. Meta also received a thank you letter from the Winter Springs Elementary School (see attachment). Jacobs suggested sending copies to the City Commission. . . Keautification of Winter Springs ~oard Minutes Wednesday, february 10. 1'195 Page 5 Light i ng Meta spoke with James Woods of [Xi[. he stated that they had a justified review and lignting was not .iusti fied. hut the cost of lighting could be incorporated in the grant tor the widening of SR 434. He recoomendPd waiting due to the possibility of the property being developed along SR 454 as commercial and there would probably be adequate lighting provided by those properties. In conclusion the Board agreed with oor recommendation of waiting. Sidewalk/Bike Path Issues . Meta talked the Police Chief, Govoruhk,(now acting City Manager) about this issue and he conferred with the City Engineer, Kozlov. Kozlov stated to Govoruhk that he was unaware of the letter to 001 dated [)ecember 17. 1990 (see attaclTnent). Govoruhk said the sidewalk can be used as bike path, but [x}[ does not intent for the sidewalk to be a bike path. lXlf stated that there would be a 2 - 3 foot section attached to each side of the road for bikers to use, part of the road. Signs Denny reported to the Board that they want to look for Ideas for designing new signs for the entry way to the (:ity of Winter Springs. Discussion ensued regarding: time frame and where to mail responses, how to publicize this event, should the participants be 1 imtted to citizens ot Winter Springs. In conclusion. the Board recommended the time frame tor responsing to be frem March 1st through Apri I 50th: responses to be mailed to Jacobs in care ot City Hall: that there be two versions of notification drafted for this event. one for schools and one for the public; it was suggested to use Elaine Kennett frem the Sentinel and Winter Springs Kulletin for publicizing this event: it was agreed not to limited participation to only the citizens of Winter Springs and to include sign cOOl'anies. The Board also reinterated that it was their understanding that the City Coomission had agreed to have Public Works pay tor these new signs out of Public Work's budget. . Draft statement: Beautification of Winter Springs Hoard is looking tor ideas on beaut i tying our ci ty l imi ts signs. The signs are to be 2 foot by 3 foot, to include the city namP. and our identification as Trpe City. It you have any ideas please sutmi t by Apr i I 30th to K(~S Hoard in care of City Hall. attention: Ms. Jean Jacobs. please include nal'TlP.. address. and Beautification of Winter Springs ~oarrl Minutes Wednesday, ~ebruary 10. 1993 Page 4 . telephone number. Jacobs asked Denny to contact Public Works for the correct description of these signs. New Business Jacobs told the Board about the presentation of the plaque to the principal of Winter Springs Elementary School by Stephens and herself, there was a large crowd and the principal greatly appreciated the plaque. Jacobs also explained that the (~rden Club of Winter Springs wants to donate a tree to someplace in the (~ity and they asked for a recarmendation. It was suggested that Winter Springs Elementary School (WS Elementary) might be interested and the WS Elementary has accepted their offer. Zahand ask Denny to check with Public Works on the plaques promised by Gil Artman prior to his retirement. Zahand explained that an individual had made an offer of landscaping the Senior Center. Zahand make a suggestion of extending an invitation to Mike Martin, a representative of the ~orestry Division, to attent the meetings, in addition to Public Works. Zahand will invite Martin and Denny will invite Steve Spencer, Public Works. . Jacobs brought up 4 ideas for the upcoming Beautification Week of April 18th: Activities 1) Week of 4/18 Planting the shrubs around the signs 2) Friday, 4/23 Clean-up days at the local schools Poem directed to each school on City letterhead 3) Week of 4/18 Groups of volunteers cleaning up City roads Locat ion of c lean-up areas dependent on mmber of volunteers Have signs on side of the car to publicize Beautification of Winter Springs Week 4) Saturday. 4/24 up/Spruce-Up Ask local club/organizations to participate (9 l'l l, am) Adopt-A-Park Clean- Consult with Recreation Department for concurrence Denny will tind out how rmny parks the city has through Publlc Works . . . . Beautification of Winter SpriTw;s koarct Minutes Wednesday, j-:phfllary I () . \ '19 ~ Page 5 AdarI'l-'> woutd contact \lI-W. Meta would contact Oak Forpst Haneowners Association, Zahand would contact Civic Association. Denny would contact Tuscawilla Haneowners Association. Stephens would contact Indian Trails Middle School. and Jacobs would contact the Garden Club. Letters will follow up the telephone conVp.rsatlOns with each organization is required. Zahand will contact John Ferring to ask for assistance in publicizing the Beautification Week in the Winter Springs Bulletin. The main issue is to have volunteers call Jacobs in order for the Board to know how many people will be participating for planning these events. Stephens ra ised the quest ion of us i ng the lJt i 1 i ty bi II to not i fy the citizens of the events to be planned. Adams stated that there was a section on the bill for community events. AdarI'l-'> to research this method of publicizing through City Hall. Zahand to research the availability of a listing of clubs/organizations within the city with the president's name, address, etc. through Ci ty Hall. Adams recoomended keeping copIes of correspondences for future events. The next meet i ng wi 11 be on March 10. 19'1L The meeting was adjourned at X: 30 ptl. Respectfully submitted. ~e~~ (jeanine Porter Recording Secretary 11 February 1993