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HomeMy WebLinkAbout1989 10 11 Regular e -' . .....~ . CITY OF WINTER SPRINGS, FLORIDA MEMO To: BOWS Board Members From: Carl Stephens, Chairman 11 26 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708 Telephone (407) 327-1800 Oct. 5, 1989 Please bring your City map to the meeting. PARKER, JOHNSON, OWEN, MCGUIRE, MICHAUD, LANG & KRUPPENBACHER, P.A. ~. CLAY PARKER ""ILLIAM E. .JOHNSON RONALD M. OWEN H. ,JOSEPH McGUIRE SCOTT H. MICHAUD .J. SCOTT MURPHY ARMANDO R. PAYAS THOMAS F. LANG FRANK C. KRUPPENBACHER COUNSELORS AT LAW REPLY TO ORLANDO OFFICE: POST OFFICE BOX 2867 ZIP CODE 32802 ORLANDO OFFICE 1300 BARNETT PLAZA 201 SOUTH ORANGE AVENUE ORLANDO. FLORIDA 32801 TELEPHONE (407) 425-4910 FACSIMILE (407) 423-3140 ELMO R. HOFFMAN OF COUNSEL. MARK C. DA80LD .JAMES T. FERRARA ALAN .J. LANDERMAN PAMELA A. MARK MARK L. ORNSTEIN WILLIAM T. ROSHKO KENNETH R. SEGAL MARK S. WALKER MICHAEL D. WILLIAMS DEERFlELD BEACH OFFICE 600 WEST HILLSBORO BLVD., SUITE 660 DEERFIELD BEACH, FLORIDA 33441 TELEPHONE (305) 421-1011 FACSIMILE (305) 421-1359 September 21, 1989 NORMAN E. GERBER ADMINISTRATOR Mary T. Norton, City Clerk City of Winter Springs, Florida 1126 East State Road 434 Winter Springs, Florida 32708 e Dear Mary: Per your letter of September 8, 1989, I have reviewed the By-Law of the BOWS Board and recommend the following: 1. Delete Article II(d) as too broad and unique. As written, I cannot identify the need for this paragraph. 2. Revise Article III(c) from use of word "in" to "on". 3. Revise Article III(e) to provide "Three absences from regular meetings may result in the Board referring the matter to City Commission for appropriate action up to and including removal of the Board member." Nothing herein shall preclude the City Commission from acting upon this without a referral from the Board. 4. Revise Article IV(d) record sentence to provide: The City of Winter Springs shall indemnify any Board member acting in good faith. 1D)~~n\\J1~1iil ~~~~L:.I ~UJJ e S E P 2 5 1989 CITY OF W.i,';El~ SrmNGS CITY HALL e e e PARKER, JOHNSON, OWEN, MCGUIRE, MICHAUD, LANG & KRUPPENBACHER, P.A. Mary T. Norton, City Clerk September 21, 1989 Page Two Finally, I remind you that each Board member should be provided notice they will be governed by the Sunshine Law when acting on Board issues and provided with a copy of the Florida Sunshine Law. FCK:mls cc: Mayor Grove City Commission Dick Rozansky, City Manager (608-10) e e e CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708 Telephone (407) 327-1800 Sept. 8, 1989 Attorney Frank Kruppenbacher Parker, Johnson, Owen, McGuire, Michaud, Lang and Kruppenbacher, P.A. P.o. Box 2867 Orlando, FL 32802 Dear Attorney Kruppenbacher: Enclosed please find a copy of the By-Laws of the BOWS Board which they have adopted. Mayor Grove said to send these to you for your review and comments, and we will have them on an Agenda in the near future for adoption by the Commission. Yours truly, CITY OF WINTER SPRINGS 7n~~. ~ Mary T. Norton, City Clerk Enc. e e e ~ - , ARTICLE I ARTICLE II ARTICLE III ARTICLE IV BY-LAWS BEAUTIFICATION OF WINTER SPRINGS BOARD WINTER SPRINGS, FLORIDA N~E The name of this Board is the Beautification of Winter Springs Board, hereinafter referred to as BOWS. PURPOSE (a) It is the purpose of the BOWS Board to prepare a Master Plan for the over-all beautification of the City with regard to those areas owned by the City, and recommendations to private owners. (b) This Board shall work with other civic groups and governmental agencies within the environmental limits of the City, such as the following: (1) Approaches to the City. (2) Surrounding County areas which affect the impressions of the visitors and citizens of the area with regard to the City. (c) BOWS shall submit to the City Commission such recommendations as seem warranted, but individuals shall not make recommendations on their own to the City Commission. BOWS shall not concern itself with the day-to-day affairs of normal City functions, but shall, upon request of the City Commission, make specific recommendations. (d) The BOWS Board shall have access to all phases of development within the City. MEMBERSHIP (a) BOWS shall consist of seven members, five (5) members to be appointed by the City Commission and two (2) members to be appointed by the Mayor. (b) Members must be residents of the City of Winter Springs. (c) Vacancies in the BOWS Board will be filled under the provisions of Ordinance 459. (d) Members of the BOWS Board shall be compensated in accordance with Section IV, Item (b) of Ordinance 459. (e) Three unaccountable absences from regular meetings may result in the Board's referring the matter to the Commission. BASIC POLICIES (a) The Beautification of Winter Springs Board is empowered and directed to consider and study the entire field of beautification in the City, and shall advise, counsel, and consult with the City Commission and the City Manager in connection with beautification and preservation of the natural beauty of the City. (b) The BOWS Board shall consider all matters submitted to it by the City Commission or the City Manager, and shall offer suggestions and recommendations on its own initiative in regard to the beautification and cleanliness of City properties. ~' BOWS Board By-Laws Page 2 e (c) It shall receive petitions and suggestions from citizens of the City, and shall cooperate with civic groups, garden clubs, governmental agencies, and other organizations regarding beautification, conservation of natural beauty, and related subjects. (d) No member of the Board shall be personally liable for any action taken in attempting in good faith to perform his duty in the City of Winter Springs. The City of Winter Springs shall indemnify them from any such liability. (e) The Beautification of Winter Springs Board shall conduct such meetings as may be necessary to properly perform its duties and functions and shall establish rules and By-Laws to govern the manner in which its meetings and affairs are conducted. ARTICLE V MEETINGS (a) The BOWS Board shall meet monthly at a regular time specified by the Board. (b) Notice of any meeting change must be given seven days in advance of the new date. (c) Special meetings of' the BOWS Board may be called by the Chairman, requiring at least 24 hours notice. e (d) A quorum shall consist of a majority of the members (4 out of 7). (e) A majority of those present shall carry a motion, but in no case shall less than three like votes prevail. ARTICLE VI DUTIES OF OFFICERS (a) Chairman 1. Shall preside at all meetings 2. Shall ascertain that the duties of all officers are carried out as prescribed by the By-Laws. 3. Shall counsel and assist all officers and committees in their pursuits. 4. Shall maintain direct liaison between the BOWS Board and the City Commission, the City Manager, and his staff. 5. Shall appoint committees and define their scopes; shall oversee and coordinate the duties, functions and responsibilities of all committees. 6. Present recommendations of the BOWS Board to the City Commissioners. (b) Vice-Chairman 1. Shall aid the Chairman 2. Shall perform as Chairman Pro-Tern in the Chairman's absence or inability to perform. Shall oversee and coordinate the duties, functions, and responsibilities of all committees at the Chairman's request. e ~ . ~ e e . BOWS Board By-Laws ARTICLE VII ARTICLE VIII Page 3 (c) Secretary 1. The Secretary shall be responsible for recording the minutes of any meetings in the absence of a Secretary provided by the City. 2. Shall have charge of all Official Records 3. Shall prepare such special correspondence and reports as requested by the Chairman. PARLIAMENTARY AUTHORITY Roberts Rules of Order Revised, shall govern in all cases in which they are not in conflict with these By-Laws. AMENDMENTS (a) By-Laws may be amended by a majority of the members, four out of seven of the BOWS Board, and subject to the approval of the Commission. (b) Notice of the proposed amendment shall be given in writing to all members one month prior to the meeting date.