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HomeMy WebLinkAbout1989 08 02 Beautification of Winter Springs Board Regular Minutes .- e BEAUTIFICATION OF WINTER SPRINGS BOARD MEETING WEDNESDAY, AUGUST 2, 1989 The BOWS Board Meeting was called to order by interim Chairman, Carl Stephens. Roll Call: Cindy Gennell, Present James Gray, Present Jesse Grantham, Present Susan Reid, Present Jim Hanley, Present Diane Brown, Absent Carl Stephens, Present The minutes of the July 26 meeting were discussed. Mrs. Reid made motion that the minutes be approved. Mrs. Gennell seconded the motion. All ayes. Motion carried. Mr. Hanley moved that Carl Stephens be elected Chairman of the Board. Mrs. Reid seconded the motion. All ayes. Motion carried. Mr. Gray made motion that Mrs. Gennell be Vice-Chairman of the Board. Mr. Hanley seconded the motion. All ayes. Motion carried. Mrs. Reid made motion that Diane Brown be nominated Secretary of the Board, subject to her approval, as she was not at the meeting. Seconded by Mrs. Gennell. All ayes. Motion carried. ~ It was decided that the next meeting would be held on Wednesday, August 30th. Article V, section (c) of the Sanford bylaws, was discussed. Mr. Hanley made motion to accept Article V, section (c) as it is written in the Sanford bylaws. Mr. Gray seconded the motion. All ayes. Motion carried. e Article VI, of the Sanford bylaws, which is Article V of the BOWS Board, Duties of Officers, was discussed. Mr. Hanley made motion to accept no. one under (a), Chairman. Mrs. Gennell seconded the motion. All ayes. Motion carried. Mr. Hanley made motion to accept no. two. Mr. Gray seconded the motion. All ayes. Motion carried. Mrs. Gennell moved to keep no. three, and delete the word "direct". Mrs. Reid seconded the motion. All ayes. Motion carried. Mrs. Gennell made motion to accept no. four. Mr. Stephens seconded the motion. All ayes. Motion carried. Mrs. Gennell moved to accept no. five as ,read. Mrs. Reid seconded the motion. All ayes. Motion carried. Mrs. Gennell suggested taking no. three under (b), Vice-Chairman, and putting it under the second item under no. 5 under Chairman, and calling it (a), and deleting the second item under no. five as it is written. Mrs. Gennell moved that no. five, under (a), Duties of Officers, will read "Shall oversee and coordinate the duties, functions and responsibilities of all committees". Mrs. Reid seconded the motion. All ayes. Motion carried. Mrs. Gennell said that the new (a) under five was sub- stituted for (a) and (b) in the Sanford bylaws. Mrs. Gennell had already made motion to accept no. six. It was seconded by Mrs. Reid. All ayes. Motion carried. There was discussion of (c), Secretary, under Duties of Officers. Mrs. Gennell made motion that "Secretary under Duties of Officers of a Secretary, no. one, shall read "the Secretary shall be responsible for recording the minutes of any meetings in the absence of a secretary provided by the City". Mrs. Reid seconded the motion. All Ayes. Motion carried. Motion was made by Mrs. Reid to accept no. two under Secretary. Mrs. Gennell seconded the motion. Discussion. All ayes. Motion carried. There was discussion concerning no. three under Secretary. Mrs. Gennell moved that the Board "strike" no. three. Discussion. Mrs. Reid seconded the motion. Vote: All ayes. Motion carried. Mrs. Gennell moved that "the Secretary be responsible I ~ Beautification of Winter Springs Board Meeting, Wednesday, August 2 Page 2 ,_~for composing a rough draft of the correspondence generated by this Committee". Mrs. Reid seconded the motion. Mrs. Gennell added "as required" to the motion. All ayes. Motion carried. Mrs. Reid moved that the paragraph under Secretary under no. three be deleted as it is already in the Ordinance No. 459. Mrs. Gennell seconded the motion. All ayes. Motion carried. Artice VII of the Sanford bylaws was discussed. Mrs. Reid made motion to accept this Artice as it is stated. Mr. Gray seconded the motion. All ayes. Motion carried. Article VIII of the Sanford bylaws, Amendments, was discussed next. Under no. (a) of Amendments, Mr. Gray made motion to amend the motion to say "bylaws may be amended by a majority of the members, four out of seven, of the BOWS Board, and subject to the approval of the Commission". Mrs. Gennell seconded the motion. All ayes. Motion carried. Mr. Reid made motion that (b) under Amendments be left as it stands. Discussion. Mrs. Gennell seconded the motion. All ayes. Motion carried. Mr. Gray made motion that the bylaws be put in rough draft outline form by August 30. Mrs. Reid seconded the motion. All ayes. Motion carried. Mrs. Gennell suggested reviewing the rough draft of the bylaws, and then highlighting the priorities of the members of the Board, for the agenda for the next meeting. -""', The Master Plan was discussed. 4ItMaYOr Grove reminded the Board that they are a public Board, and are governed by the Sunshine Law of the State of Florida. She stated that violation of Sunshine is punishable by fines and/or prison time. Meetings and all correspondence, records, or anything written is public record, and are for the scrutinization of the public, press, or anyone else. She said that the bylaws or anything that the Board does, will have to be approved by the Commission prior to its taking effect. She said that effective August 1, the Board will be compensated $50 per month. The first reimbursement check will be given the first part of September. She said that under the Sunshine Amendment, two membemof this Committee cannot even speak on the telephone pertaining to the Board. Discussion. She said that if there is a sub-Committee Meeting, it has to be posted on the bulletin board. No matter where a meeting takes place. it is open to the public. Meeting adjourned at 9:25 P.M.. Respectfully Submitted, Caroline McGinley City Clerk's Office e ,-"'.