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HomeMy WebLinkAbout1989 07 26 Beautification of Winter Springs Board Regular Minutes . BEAUTIFICATION OF WINTER SPRINGS BOARD MEETING TUESDAY, JULY 26, 1989 The BOWS Board Meeting was called to order by Mr. Carl Stephens at 7:00 P.M.. Present: Cindy Jennell James Gray Jesse Grantham Susan Reid Jim Hanley Diane Brown Carl Stephens Mr. Stephens asked to amend his election as chairman, to read" Mr. Stephens accepted on a temporary basis until the Board decides on its permanent officers". All members were in agreement. Ms. Jennell suggested changing the words" discussion of reimbursement" to "unamimous request for" reimbursement in the minutes minutes of July 18, 1989. Ms. Jennell moved that that be amended. There was discussion on whether to have open or closed meetings. Mr. Stephens said he would ask the Mayor about it, and then the Board will vote on it. . Bylaws: Article I - Name: Mr. Stephens made motion to accept the name Beautification of Winter Springs as the name of the Board. All ayes. Motion carried. Article II - Ms. Jennell made motion that Article II of the bylaws begin with (a) "It is the purpose of the BOWS Board to prepare a master plan for the over-all beautification of the City with regard to those areas owned by the City, and recommendations to private owners. (b) This Board shall work with other civic groups and governmental agencies within the environmental limits of the City such as the following: 1. approaches to the City, 2. surrounding county areas which effect the impressions of the visitors and citizens of the area with regard to the City." Mrs. Reid suggested a member of BOWS be involved in the cite plan. Mr. Gray suggested submitting the final product for approval. Article II, (c): "BOWS shall recommend to the City Commission such overall projects as seem warranted, but shall refrain from making individual specific recommendations." Discussion. The Boardhas to vote on anything that comes out of the Board, and be representative of the Board, then recommendations can be made to the Commission. Discussion. Mr. Stephens read an amendment to (c). "but individuals shall not make recommendations on their own to the City Commission". Ms. Jennell moved that they accept the change for Article II of the bylaws. Mr Gray seconded the motion. All ayes. Motion carried. . Article III: Ms. Jennell suggested adopting Sec. II from Ordinance 459 as Article III of the bylaws. She said that Item (a) in Membership will be Sec. 2 of Ordinance 459. She reworded Item (b) in Membership "members must be residents of the City of Winter Springs". Ms. Jennell said that Item (c) under Membership would read "vacancies in the BOWS Board will be filled under the provisions of Ordinance 459". Ms. Jennell said that Item (d) reads" Members of the BOWS Board shall be compensated in accordance with Sec. 4, Item (b) of Ordinance 459." Length of terms of members was discussed. Ms. Jennell said to put in under Members, that the City will provide a secretary and recording of the minutes for this Board. . . . Beautification of Winter Springs Board Meeting July 18, 1989 Page 2 Ms. Jennell suggested adding "The BOWS Board shall have access to all phases of development within the City", to Sec. 2 under Purpose, making it Sec. E. Ms. Jennell made motion for the amendment. Mr. Hanley seconded the motion. All ayes. Motion carried. ContinuClltionSec. 3, Membership - "vacating a position." Discussion. Ms. Jennell suggested saying " Three unaccountable absences from regular meetings may resolve in the Board's referring the matter to the Commission". Article IV: Ms. Jennell suggested the Board adopt the Ordinance. She read II we propose that in the bylaws of the BOWS Board under Basic Policies, Article IV, we're we're going to adopt (a) - the Beautification of Winter Springs Board is impowered and directed to consider and study the entire field of beautification in the City, and shall advise, counsel and consult with the City Commission and the City Manger in connection with the beautification and preservation of the natural beauty of the City." Discussion. Ms. Jennell went over all changes in Article IV of the bylaws: a. Beautification, b. Basic policies of the bylaws of the BOWS Board is "The BOWS Board shall consider all matters submitted to it by the City Commission or the City Manager, and shall offer suggestions and recommendations on its own initiative in regard to the beautification and cleanliness of City properties". This was agreed upon. (c).- "It shall receive petitions and suggestions from citizens of the City, and shall cooperate with civic groups, garden clubs, governmental agencies, and other organizations regarding beautification, conservation of natural beauty, and related subjects". This was agreed upon. (d) - "No member of the Board shall be personally liable for any action taken in attempting in good faith to perform his duty in the City of Winter Springs; shall indemnify them from any such liability". Mr. Gray added (e) which is in the Ordinance Sec. III: "Beautification of Winter Springs Board shall conduct such meetings as may be necessary to properly perform its duties and functions, and shall establish the rules or bylaws to govern", etc.. It was agreed to add that into the bylaws. Motion was made to adopt the Article so stated for Article IV. Mr. Hanley made the move, Ms. Jennell seconded. All ayes. Motion carried. Article V: The Board agreed that (a) should go just as it is. Ms. Jennell read (b) "Notice of any change must be given seven days in advance of the new date". The Board agreed with the change to seven days. (c) Discussion. It was decided to table Special Meetings until the next meeting. The Board decided to accept "a quorum shall consist of a majority of the members, four out of seven". (e) - "a majority of those present shall carry a motion, but in no case shall less than three like votes prevail". This was agreed upon. There was discussion on limiting the length of the meetings. Mr. Gray made motion to adopt the draft of Sec. IV. Mr. Hanley seconded the motion. All ayes. Motion carried. Mrs. Reid made motion to adjourn the meeting. All ayes. Meeting adjourned at 9:20 P.M.. The next meeting will be on Wednesday, August 2nd. at 7:00 P.M.. Respectfully Submitted, Caroline McGinley City Clerk's Office