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HomeMy WebLinkAbout2008 07 27 Board of Trustees Special MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES BOARD OF TRUSTEES SPECIAL MEETING JULY 29, 2008 CALL TO ORDER The Board of Trustees Special Meeting of Tuesday, July 29, 2008 was called to Order at 6:34 p.m. by Chairman A. Mark Sardo in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman A. Mark Sardo, present Vice Chairman Michael S. Blake, present Board Member Maria Fair, present Board Member David W. McLeod, present via telephone Board Member Vernon Rozelle, Jr., present Board Member Maria Fair led the Pledge of Allegiance. A moment of silence followed. REGULAR AGENDA REGULAR 600. Office Of The City Manager Requesting The Board Of Trustees To Provide The City Commission With Advisory Recommendations On Additional Fire Consolidation Related Retirement Matters Discussed At The July 22, 2008 Board Of Trustees Meeting. Ms. Sandy R. Turner, CPC, QPA, Retirement Plan Specialists, Inc., 81 S Eyrie Drive, Suite 4, Oviedo, Florida: spoke to the Board regarding this Agenda Item. Vice Chairman Michael S. Blake stated, "I think the instruction -from the previous Board of Trustees Meeting, was to determine -the actuarial cost impact of two (2) items. First one being those Fire Department employees, who as of October 2"d 2008, will have less than ten (10) years of service; to allow them to be able to draw their earned Retirement Benefit unreduced at age fifty-five (55) as opposed to age sixty-five (65). Well, that's the population less than ten (10) years of Service. Second question is those Fire employees who would be partially Vested as of October 2°d, 2008; that is those individuals with Service of less than seven (7) years; to allow them to be one hundred percent (100%) Vested into their earned Retirement Benefit." CITY OF WINTER SPRINGS, FLORIDA MINUTES BOARD OF TRUSTEES SPECIAL MEETING -JULY 29, 2008 PAGE 2 OF 4 Ms. Turner reviewed the handout, named "City of Winter Springs Pension Plan Study Using Data As Of June 3, 2008 Projected To September 30, 2008", with the Board. Much discussion. Regarding the different calculations, Mr. Kevin Smith, Director, General Services Department stated, "That assumes that the Board is -agreeable to Sandy (Turner) doing the `Fresh Start' and advertising that over a longer period of time. That's contingent upon your Approval. So, I just wanted to clarify that." Vice Chairman Blake asked, "But, that question is not before us tonight." Mr. Smith answered, "That question is not before you tonight; I just want a Point of Clarification." Discussion. Chairman Sardo asked, "Any comments from the Public at this point?" No one spoke. Much discussion continued. "MY MOTION WOULD BE TO RECOMMEND TO THE CITY COMMISSION TO NOT AMEND THE PLAN TO INCLUDE THIS NEW BENEFIT." MOTION BY VICE CHAIRMAN BLAKE. SECONDED BY CHAIRMAN SARDO. DISCUSSION. BOARD MEMBER ROZELLE ASKED, "WHAT I AM TRYING TO GET A PICTURE OF IS - IN THE LAST MEETING IT WAS ATHIRTY-THOUSAND DOLLAR ($30,000.00) FIGURE -SOMEWHERE IN THAT NEIGHBORHOOD, WHERE..." VICE CHAIRMAN BLAKE REMARKED, "...THAT IS THE NEXT QUESTION." DISCUSSION CONTINUED. MS. TURNER STATED, "WE DIDN'T VALUE THIS -LAST TIME." VICE CHAIRMAN BLAKE NOTED, `THAT NUMBER REPRESENTED THE DIFFERENTIAL OF -VESTING THOSE INDIVIDUALS OF FEWER THAN SEVEN (7) YEARS AND FULLY VESTING THEIR RIGHT TO RECEIVE WHATEVER THAT PERCENTAGE WAS, BUT IT WAS NOT A CHANGE IN DISTRIBUTION -RATHER THAN A PAYOUT TIME FROM SIXTY-FIVE (65) TO FIFTY-FIVE (55). THAT IS WHAT THIS QUESTION IS." CITY OF WINTER SPRINGS, FLORIDA MINUTES BOARD OF TRUSTEES SPECIAL MEETING -JULY 29, 2008 PAGE30F4 VOTE: VICE CHAIRMAN BLAKE: AYE BOARD MEMBER FAIR: NAY BOARD MEMBER ROZELLE: AYE CHAIRMAN SARDO: NAY BOARD MEMBER McLEOD: AYE MOTION CARRIED. Discussion ensued on whether Board Member David W. McLeod's Vote counted as the deciding Vote. Chairman Sardo called a Recess at 7:11 p. m. The Special Meeting was called back to Order at 7:1 S p. m. City Manager Ronald W. McLemore stated, "According to the City Attorney - a person who is on the phone cannot be counted to constitute aquorum -but once you have the quorum, his Vote is just like anyone else's Vote." Mr. Smith stated for the Record, "That Vote -does count and the Motion to deny passed three (3) to two (2)." Chairman Sardo noted, "Also as a Clarification, we passed the Motion in the previous Meeting to read that the Vesting requirements are established under the City Plan that is combined City/County total of seven (7) years. Motion was by Mr. Blake and it was Seconded and Passed." Mr. Smith said, "The recommendation of the Board as far as the Vesting of those employees with less than seven (7) years, to be fully Vested in their Retirement Benefit was Approved last Tuesday night by Vote of the Board." Vice Chairman Blake added, "Utilizing a combination of City Service and County Service." Chairman Sardo noted, "Correct." Mr. Smith mentioned, "We'll be moving forward with that recommendation in the affirmative to the City Commission." Chairman Sardo opened Public Input. Mr. Jason C. Metivier, Firefighter, Winter Springs, Florida: spoke of Pension reductions; and asked the Board to consider allowing the Fire Department employees to buy out their current Pension Retirement funds. Much discussion ensued with Mr. Metivier. Tape 1/Side B Discussion continued with Mr. Metivier. Chairman Sardo closed Public Input. CITY OF WINTER SPRINGS, FLORIDA MINUTES BOARD OF TRUSTEES SPECIAL MEETING -JULY 29, 2008 PAGE 4 OF 4 ADJOURNMENT Chairman Sardo adjourned the Special Meeting at 7:30 p.m. R~'SP.~~'TA';,%IyLY SUBMITTED: .. ` ~ YLN\~'r D . IELL~ r1AIt.~CER DEPt~.'p-Y ~IT~' ~:L~RK t- NOTE: These Minutes were approved at the October 28, 2008 Board of Trustees Regular Meeting.