HomeMy WebLinkAbout1998 11 09 Consent Item F
COMMISSION AGENDA
ITEM F
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
November 9, 1998 MGR~ IDEPT~/;<'
Meeting Authorization
REQUEST: Fire Department requesting authorization to lease purchase an Emergency
Medical Care Vehicle.
PURPOSE: The purpose ofthis Commission item is to gain Commission authority to
authorize the City Manager to award a contract for construction of an Emergency
Medical Care Vehicle to Aero Products Corporation, and to enter into a lease
purchase agreement from a three (3) to five (5) year term for the payment from the
Medical Transport Special Revenue Fund for a price not to exceed $134,568.00.
CONSIDERATIONS:
During the current year budget process the Fire Department requested and was approved
funding to replace one (1) medical transport vehicle. The current vehicle a 1986 Ford F-
350, Wheeled Coach has been in service for eleven years and has been slated to be
replaced and placed in reserve status.
The Fire Department established an apparatus review committee consisting of a cross
section of personnel from the organization. This committee reviewed the manufacturing
processes of four (4) companies within the State of Florida and reviewed specifications,
and interviewed personnel from throughout the State to obtain specifications for a vehicle
that would meet the Department's needs for the future. The manufacturer who was
ultimately selected Aero Products Corporation of Sanford, Florida was the apparatus
selection committee's unanimous selection.
November 9, 1998
Consent Agenda Item "F"
Page 2
The apparatus committee reviewed specifications that were bid from various Fire
Department's in Florida and selected a public bid that the City of Jacksonville, Florida
awarded to Aero Products Corporation on April 23, 1998. This public bid No. SC-0384-
98 from the City of Jacksonville, Florida allows in the bid under Section 2.4, Contract
Award" The Purchaser reserves the right to increase the number of vehicles or equipment
specified under this contract. If awarded, the Bidder agrees that additional public
governmental agencies may purchase under the same terms and prices afforded by any
contract arising from the bid award."
The apparatus review committee has recommended that the City enter into a contract with
Aero Products Corporation for the construction of an Emergency Medical Care Vehicle
under a piggy-back award for the same terms and conditions as the City of Jacksonville
bid # SC-0384-98, the purchase price is not to exceed $134,568.00. The vehicle chassis
is due to be delivered to the manufacturer in middle November with construction slated to
begin around the first of January.
The City Manager has requested that the City Commission authorize him to enter into a
lease purchase agreement from a three (3) to five (5) year term for the payment of the
vehicle from the Medical Transport Special Revenue Fund. The City Manager will
negotiate the terms and conditions of the lease purchase agreement prior to delivery and
acceptance ofthe Emergency Medical Care Vehicle with a vendor that has yet to be
identified.
FUNDING:
The first year lease payment is budgeted in the current fiscal year in the Medical
Transport Special Revenue Fund, Vehicle Lease Purchase at a projected expense of
$45,000.
November 9, 1998
Consent Agenda Item "F"
Page 3
RECOMMENDATION:
It is recommended that the City Manager be authorized to award a contract for purchase
of an Emergency Medical Care Vehicle from Aero Products Corporation based upon City
of Jacksonville Bid # S.C. 0384-98, in an amount not to exceed $134,560.00, and to enter
into a five year lease purchase agreement.
IMPLEMENTATION SCHEDULE:
Award the contract / purchase order by November 20, 1998.
Manufacturer receives the chassis within the same time frame.
Manufacturer begins construction in late December or the first of January 1999.
Manufacturer has 135 days after receipt of the chassis to deliver the completed unit or a
$125 per day late fee is assessed.
A TTACBMENTS:
1. Letter from Aero Products Corporation
COMMISSION ACTION:
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Aero Products Corporation
700 Aero Lane' Sanford. FL 32771
407-330-5911 · 800-292-2376' Fax 800-642-7895
http://www.medicmaster.com.medicmst@bellsouth.net
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RECEIVED
NOV 0 '!. 1998
CITY OF WINTER
FIRE OE?i,PRINGS
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October 29,'1998
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Timothy J. Lallathin, Fire Chief
Winter Springs Fire Department
102 N. Moss Road
Winter Springs, Florida 32708
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RE: Emergency Medical Vehicle Piggy-Back
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Aero Products Corporation offers the City of Winter Springs the
opportunity to piggy-back the City of Jacksonville bid # SC-0384-98
for emergency medical vehicles. The vehicle provided would be a
1999 Freightliner with extended cab, and a 160" modular body. The
cab design will be the Jacksonville Fire Department design, and the
modular body the Miami - Dade design. The details of the final
design shall stay within the details of the Jacksonville specification.
The cost of the unit will be $134,568.00. The chassis for this project
will arrive in the middle of November with act~al construction to start
in iate December or the first of january 1999. ..
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If any further information is need please contact me.
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Boblvey
Aero Products Corporation
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