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Home My WebLink About1998 11 09 Consent Item B COMMISSION AGENDA ITEM B CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR November 9, 1998 Meeting MGR 0EPT j/f/ Authorization REQUEST: Public Works Requesting Authorization to Enter into a Contract Agreement for Landscape Maintenance Services for City Facilities. PURPOSE: The purpose of this Board item is to request authorization to enter into a contract agreement with K & P Lawn Maintenance for Landscape Maintenance Services for City Facilities at a cost of$37,550.00. CONSIDERATIONS: This agreement is needed to continue contractual landscape maintenance services of City facilities throughout the City. Bid #99-001 was opened on October 28, 1998 with K & P Lawn Maintenance submitting the low bid of$37,550.00. The bid summary is attached. The Public Works Department has divided the Landscape Maintenance Services into three (3) contracts; Facilities #99-001, Rights of Ways & Ponds #99-002, and SR 434 Medians, Rights of Ways & Ponds #99-003. Prior to the division of the contract Gator Landscaping Company performed the entire scope of all three (3) contracts. K & P Lawn Maintenance will be solely responsible for the City's facilities, allowing for more accountability. The contract period is for twelve months with an option for a second and third twelve- month period contingent on acceptable job performance. The contract requires a supplemental agreement if changes involve a net increase or decrease to the original contract of more than twenty five percent (25%) November 9, 1998 Consent Agenda Item B Page 2 FUNDING: The scope of work for this contract encompasses three different Departments; Public Works, Parks and Recreation and Utility. The funding sources are as follows; Public Works (4410-54682) $12,300.00, Parks and Recreation (7200-54661) $10,850.00, Utility (3600- 54671) $9,600.00 & (3600-54680) $4,800.00. The bid costs for all Departments are within budget. The funds for this project will be expended over the twelve-month contract period. RECOMMENDATION: It is recommended that authorization be given to enter into a contract agreement with K & P Lawn Maintenance for Bid #99-001, Landscape Maintenance Services for City Facilities at a cost of$37,550.00. IMPLEMENTATION SCHEDULE: The new landscape maintenance contract will commence on December 1, 1998 for a twelve-month period with an option for a second and third twelve-month period if the work performance is satisfactory. ATTACHMENTS: 1. Agreement Form 2. City Clerk Bid #99-002 Tabulation COMMISSION ACTION: A TT ACHMENT NO. 1 PROPOSAL AND AGREEMENT THIS AGREEMENT, entered into this.' day of 1998, by and b~tween the City of Winter Sorinas, Florida. (hereinafter referred"to as "City/Owner"), and (Hereinafter referred to as "Contractor"), provides as follows: WHEREAS, City is desirous of having certain City property maintained; and WHEREAS, Contractor is desirous of performing the maintenance of the properties, NOW, THEREFORE, for and in consideration of the mutual promises hereinafter made, the parties agree as follows: 1 . All Contract Documents are attached hereto as Exhibits and incorporated herein by reference. 2. All work done under the Contract Documents, including the furnishing of all labor, equipment and materials and the performing of all operations in connection with the LANDSCAPE MAINTENANCE SERVICES - FACILITIES, BID # 99 - 001 will be made under the following Pay Items.' Other work for which there is not a pay item will be considered included in the contract Unit Price for the various pay items and no additional compensation will be allowed. 3. The City reserves the right to alter the Plans, extend or shorten the improvement, add such incidental work as may be necessary, and increase or decrease the quantities of work to be performed to accord with such changes, including the deduction or cancellation of anyone or more of the Pay Items. Such changes shall not be considered as a waiver of any conditions of the Contract nor to invalidate any of the provisions thereof. A supplemental agreement between the Contractor and the City will be required when such changes involve a net increase or decrease in the total amount of the original contract of more than twenty-five percent (25 %). Should such changes result in changes in the quantities of the work to be performed, the Contractor will accept payment according to Contract Unit Prices for such items of work as appear in the original contract. 4. The work will be done in compliance with the Contract Documents and paid for under the Pay Items herein listed. Quantities ,shown on the Plans shall govern over those shown herein. The Contractor shall take no advantage of any apparent error or omission in the Plans or Specifications, and the Public Works Director shall be permitted to make such corrections and interpretations as may be deemed necessary for the fulfillment of the intent of the Contract Documents. 5. The undersigned agrees that his Bid as stipulated herein shall be valid for a period of thirty (30) days from that date of this Bid opening. The proposal guaranty of the three lowest bidders shall be held for that period or until an award of the contract is made. Page 11 of 52 6. The Contractor warrants the landscape services provided hereunder will,be fit for the intended purposes and use of the City and per plan and specifications. 7. This contract shall be in effect for twelve (12) months commencing on December 1, 1998 and termination on November 30, 1999 with the option to extend for a second and third 12 month period, not to exceed thirty (36) months total. The contract may be cancelled in whole or part by the City or the Contractor, upon giving at ieast (30) days written notice prior to cancellation; EXCEPT that non-performance on the part of the Contractor will be grounds for termination. Termination will take place within five (5) days of notification. 8. The undersigned agrees to start construction of this project within twenty (20) calendar days after notice of award of contract and notice to proceed IN WITNESS WHEREOF, the parties hereto have executed this Proposal and Agreement'as of the day and year first above written. CONT~CTOR:. I J <--I f..) LQ uJ) tLJJ Cu If; E' IU.' rx.' 'E '...I~v. "G.) x Lf70-/0?:, co.~ rl...-ky\ ~D G f::{: ~'2-?'I7 By.: -~~ ,( CL~<..r fe" o'1<..J print((;cul.''ll. r JL. ~ttMf)L Title:1?-es / Sec. )TYe~. I ( OWNER: 1126 East State Road 434 Winter Springs, Florida 32708 By: Print: Title: P~ap I') "t ~1 A TT ACHMENT NO. 2 MEMORANDUM TO: J.P, Petrencsik, Director of Purchasing Alan Hill, Public Works Director Andrea Lorenzo-L~Uty City Clerk FROM: SUBJECT: Bid Results DATE: October 29, 1998 Please find attached the results from the following three Landscape Maintenance Services Bids that were opened yesterday: Bid Number 99-001 Facilities Bid Number 99-002 Rights of way & Ponds Bid Number 99-003 SR 434-Median & Right of Way If I may be of further assistance, please feel free to contact me. Attachments DOCS/correspo/purchasi/0005,doc CITY OF WINTER SPRINGS J-t-J~.l ,~ BIDNUMBER: 99-003 SR434-~FWAY BID NUrtffiER: 99-001 FACILITIES BID NUMBER: 99-002 RIGHTS OF WAY & PONDS BID OPENING DATE: October 28,1998 BID OPENING DATE: October 28, 1998 BID OPENING DATE: October 28,1998 Bid Opening was called by: Mr. J.P. Petrencsik, Purchasing Director Bid Opening was called by: Mr. J.P. Petrencsik, Purchasing Director Bid Opening was called by: Mr. J.P. Petrencsik, Purchasing Dircctor Bid Opened: 4:02 p.m. Bid Closed: 4:10 p.rn, Bid Opened: 4:10 p.m, Bid Closed: 4:17 p.m. Bid Opened: 4:17 p.m. Bid Closed: 4:20 p.m. Prcsent as witnesses: Mr. Alan Hill, Puhlic Works Superintendent Ms. Nancy Vobornik, Administrative Secretary, Purchasing Present as witnesses: Mr. Alan Hill, Public Works Superintendent Ms, Nancy Vobornik, Administrative Secretary, Purchasing Present as witnesses: Mr. Alan Hill, Public Works Superintendent Ms, Nancy Vobornik, Administrative Secretary, Purchasing P & L La"(Il Maintenance, Inc, 730 I Gardner Street, Winter Park, Florida 32792 Telephone: (407) 679-2810 ,Facsimile: (407) 679-1085 Base BID Amount: $65,112.00 P & L Lawn Maintenance, Inc. 7301 Gardner Street, Winter Park, Florida 32792 Telephone: (407) 679-2810 Facsimile: (407) 679-1085 NO BID The Bon Terre Group, Inc. 1218 Alden Road, Orlando, Florida 32803 Telephone: (407) 896-2623 Facsimile: (407) 830-6719 Base BID Amount: $34,270.00 The Bon Terre Group, Inc. 1218 Alden Road, Orlando, Florida 32803 Telephone: (407) 896-2623 Facsimile: (407) 830-6719 Base BID Amount $51,605,00 The Bon Terre Group, Inc. 1218 Alden Road, Orlando, Florida 32803 Telephone: (407) 896-2623 Facsimile: (407) 830-6719 Base BID Amount $106,745.00 K & P Lawn Maintenance Post Office Box 470-162, Lake Monroe, Florida 32747 Telephone: (407) 324-8494 (407) 321-2003 Base BID Amount $68,400.00 K & P Lawn Maintenance Post Office Box 470-162, Lake Monroe, Florida 32747 Telephone: (407) 324-8494 (407) 321-2003 Base BID Amount: $37,550.00 K & P Lawn Maintenance Post Office Box 470-162, Lake Monroe, Florida 32747 Telephone: (407) 324-8494 (407) 321-2003 Base BID Amount: $285,200.00 Ground Control Landscaping 2169 North Forsyth Road, Orlando, Florida 32807 Telephone: (407) 678-8506 Base BID Amount: $49,140.00 Ground Control Landscaping 2169 North Forsyth Road, Orlando. Florida 32807 Telephone: (407) 678-8506 Base BID Amount: $48,540,00 Ground Control Landscaping 2169 North Forsyth Road, Orlando, Florida 32807 Telephone: (407) 678-8506 Base BID Amount $97,560.00 Carol King Landscape Maintenance, Inc, 7032 Old Cheney Highway, Orlando, Florida 32807 Telephone: (407) 275-6200 Facsimile: (407) 273.4348 Base BID Amount: $27,013,00 Carol King Landscape Maintenance, Inc. 7032 Old Cheney Highway, Orlando, Florida 32807 Telephone: (407) 275.6200 Facsimile: (407) 273-4348 Base BID Amount: $65,850,00 Carol King Landscape Maintenance, Inc. 7032 Old Cheney Highway, Orlando, Florida 32807 Telephone: (407) 275-6200 Facsimile: (407) 273-4348 NO BID Gene's Lawn Service 3035 Freedom Trail, Oviedo, Florida 32765 Telephone: (407) 977-0717 Facsimile: (407) 977-0717 Base BID Amount: $46,769.02 Gene's Lawn Service 3035 F,eedom Trail, Oviedo, Florida 32765 Telephone: (407) 977-0717 Facsimile: (407) 977-0717 Base BID Amount: $133,080.08 Gene's Lawn Service 3035 Freedom Trail, Oviedo, Florida 32765 Telephone: (407) 977-0717 Facsimile: (407) 977-0717 NO BID P & L Lawn Maintenance, Inc, 7301 Gardner Street, Winte, Park, Florida 32792 Telephone: (407) 679-2810 Facsimile: (407) 679.1085 Base BID Amount: $32,604,00