HomeMy WebLinkAbout1998 05 11 Consent Item D
COIMMISSION AGENDA
ITEM D
Consent X
Informational
Public Hearing
Regular
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May 11. 1998
Meeting
MGR &l/f"- DEPT
Authorization
REQUEST: City Man2lger requesting the Commission for authorization to
award the bid for the installation of cabling in City Hall to the lowest and best
qualified bidder.
PURPOSE: The purpose of this agenda item is to authorize the City Manager to
enter into an agreement with the lowest and best qualified bidder for installation of the
voice and data cabling siystem in City Hall.
CONSIDERATION:
The Commission authorized $25,000 in the FY 98 budget to install voice
and data cabling systems in City Hall as part of the telephone and data processing
system, and renovation of City Hall. Bids ranged from a low of $31 ,451 to a high of
$65,330. (See attachmelnt "A")
Due to thel Wednesday cut off date established by the Commission,
Omnicom, Inc. will not complete analysis of the bids in time for this report to be
included in the May 11, 1998 Commission meeting agenda.
The Commission does not plan a second meeting in May. Delay in
amending the cabling bid would delay completion of the City Hall renovations project
scheduled for mid June an additional 30 to 45 days.
ALTERNATIVES:
The Commission has four alternatives:
1. Do nothing and delay completion of the City Hall renovation project.
2. Authorize the City Manager to present the information at the May 11,
1998 Commission meeting.
3. Hold a special meeting on May 18, 1998 to award the bid.
4. Authorize the City Manager to award the bid to the lowest and best
bidder,
FUNDING:
The amount of funding required will be dependent upon the chosen
bidder. This information will be available at the Commission meeting if the
Commission desires to accept Omnicom's, Inc. report at this meeting. Funding is
included in the FY budgl~t.
RECOMMENDATION:
It is recommended that the Commission authorize the City Manager to
award the bid for voice and data system cabling to the lowest and best qualified bidder
based upon recommendation of the City's consultant, Omnicom, Inc.
ATTACHMENT:
Bid results
COMMISSION ACTION:
. -"" ".
CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708-2799
Telephone (407) 327-1800
REVISED
CITY HALL STRUCTURED CABLING SYSTEM
BID NUMBER: 98-018
BID OPENING DATE: APRIL 29, 1998
The Bid opening was called by: J.P. Petrencsik, Director of Purchasing
Bid Opened:
Bid Closed:
4:02 p.m.
4:20 p.m.
Present as witnesses:
Ms. Joanne Dalka, Dat.a Processing Manager
Mr. Clint Huggins, Omnicom, Inc.
Eight (8) Bids Received:
1. WIRING TECHNOLOGIES, INC.
881 SUNSHINE LANE, SUITE 105, ALTAMONTE SPRINGS, FLORIDA 32714
TELEPHONE: (407) 862-6290
FACSIMILE: (407) 862-1964
BASE BID: $41,714.14
ALTERNATE #1: $ 3,240.00
2. LUCENT TECHNOLOGIES
1700 NORTH ORANGE A VENUE, ORLANDO, FLORIDA 32804
TELEPHONE: (407) 897-8908
FACSIMILE: (407) 897-8920
BASE BID: $59,350.00
ALTERNATE #1: $65,330.00
3. COMLINK NETWORK SERVICES, INC.
100 EYSTER BOULEVARD, ROCKLEDGE, FLORIDA 32956-1288
POST OFFICE BOX 561288, ROCKLEDGE, FLORIDA 32956-1288
TELEPHONE: (407) 639-5000
FACSIMILE: (407) 639-1600
BASE BID: $31,451.00
ALTERNATE BID: None
REVISED
CITY HALL STRUCTURED CABLING SYSTEM
BID NUMBER: 98-018
BID OPENING DATE: APRIL 29, 1998
PAGE20F3
4. COMMERCIAL COMMUNICATIONS SYSTEMS, INC.
4520 PARKWAY COMMERCE BOULEVARD, ORLANDO, FLORIDA 32808
TELEPHONE: (407) 578-5160
BASE BID: $41,747.00
ALTERNATE BID: None
5. ORLANDO BUSINESS TELEPHONE SYSTEMS, INC.
4558 S.W. 35TH STREET, SUITE 300, ORLANDO, FLORIDA 32811
TELEPHONE: (407) 843-9000
BASE BID: $46,680.00
ALTERNATE BID: Same
6. UNIVERSAL CABLING SYSTEMS, INC.
914 FERN STREET, WEST PALM BEACH, FLORIDA 33401
TELEPHONE: (561) 659-6224
FACSIMILE: (561) 659-6308
BASE BID: $58,969.00
ALTERNATE BID: None Listed
7. TELECOM ENGINEERING CONSULTANTS, INC.
2400 NORTH FORSYTH ROAD, SUITE 103, ORLANDO, FLORIDA 32807
TELEPHONJE: (407) 657-2725
FACSIMILE: (407) 657-8220
BASE BID: $ 48,563.25
ALTERNATE #1: $ 52,882.75
8. AMERITEK ORLANDO, INC.
POST OFFICE BOX 160608, ALTAMONTE SPRINGS, FLORIDA 32716-0608
TELEPHONE: (407) 886-2323
BASE BID: $ 38,990.52
ALTERNATE BID: $ 39,990.52
Nine (9) "No-Bids" Received:
1. ASSOCIATED NETWORK SOLUTIONS, INC.
12115 28TH STREET NORTH, ST. PETERSBURG, FLORIDA
TELEPHONE: (813) 571-4144
FACSIMILE: (813) 573-5789
2. OVERTURE COMMUNICA nONS, INC.
17933 EAST ROAD, HUDSON, FLORIDA 34667
TELEPHONE: (813) 868-6888
FACSIMILE: (813) 868-6703
: . ,. }~
REVISED
CITY HALL STRUCTURED CABLING SYSTEM
BID NUMBER: 98-018
BID OPENING DATE: APRIL 29, 1998
PAGE 3 OF 3
3. TRI-CITY ELECTRICAL CONTRACTORS, INC.
430 WEST DRIVE, ALTAMONTE SPRINGS, FLORIDA
TELEPHONE: (407) 788-3500
F ACSIMlLE: (407) 788-4504
4 ANIXTER, INC.
7550 BROKERAGE DRIVE, FLORIDA
TELEPHONE: (407) 240-1888
FACSIMILE: (407) 240-1755
5. DATACOMM:NETWORKS, INC.
1304 NORTH CLEARVIEW AVENUE, TAMPA, FLORIDA
TELEPHONE: (800) 544-4627
FACSIMILE: (813) 871-2240
6. GTE COMMruNICATI0NS CORPORATION
4407 VINELAND ROAD, SUITE D-lO, ORLANDO, FLORIDA 32811
TELEPHONE: (407) 872-6288
FACSIMILE: (407) 872-1763
7. MlLLERELECTRIC COMPANY
2251 ROSSELLE STREET, JACKSONVILLE, FLORIDA 32204
POST OFFICE BOX 1799, JACKSONVILLE, FLORIDA 32201
TELEPHONE: (904) 388-8000
FACSIMILE: (904) 389-8653
8. NEW ERA TV & COMMUNICATIONS, INC.
4437 OLD WINTER GARDEN ROAD, SUITE A, ORLANDO, FLORIDA 32811
TELEPHONE: (407) 294-8770
FACSIMILE: (407) 294-8131
9. SPRINT-FLORIDA,INC.
151 SOUTHHALL LANE, SUITE 400 A, MAITLAND, FLORIDA 32751
TELEPHONE: (407) 661-5658
0~~: (407 661-0094
Andrea Lorenzo-Luaces ty City Clerk
City of Winter Springs )
Copy: Ms. Joanne Dalka, Data Processing Manager
Mr. J.P. Petrencsik, Director of Purchasing
DOCSlbidslresultslfY9798/98-Q 18.doc
Revised 5/6/98