HomeMy WebLinkAbout1998 04 13 Consent Item C
April 13, 1998
Meeting
REQUEST:
C()MMISSION AGENDA
ITEM C
Regular
Consent X
Informational
MGR ~wJ DEPT_
Authorization
The Parks and Recreation Department requests City Commission to
authorize the City Manager to enter into a contract with the lowest
and best bidder for construction of the Trotwood Park Multi-Purpose
Build:ing, to declare a purchasing emergency and authorize the City
Manllger to negotiate a contract with the successful bidder not to
excefd $40,000 to construct a second rest room facility at the Winter
Sprirllgs Trail Head site, and authorize the City Manager to enter into
an interlocal agreement with the County to reimburse the City for all
costs associated with the design and construction of the rest room
facility at the trail head site in Winter Springs.
PURPOSE:
To allow the City Manager to enter into a contract for construction of the
Trotwood Park Building Multi-Purpose Building, Winter Springs Trail
Head Rest Room Facility, and interlocal agreement with the County to
reimburse the City for design and construction costs of the Trail Head
Facility.
CONSIDERATIONS:
. The Parks and Recreation Director with concurrence from the City
Mana.ger will submit to the Commission the bid tabulation for this proiect
beforl~ April 13, 1998,6:30 p.m. meeting, with the cost, contractor and
bids included. Bids were to be opened on Wednesday, April 4, 1998.
. A budget estimate of $60,000 has been approved for this purpose by the
Commission.
. The building is fully masonry in construction type and has been designed
for this purpose by Michael Houston, Architect.
. The building includes men's and women's rest rooms, equipment and
materials storage rooms, front and rear shaded porch, shelter areas with
benches and a drinking fountain.
. Landscaping, for the facility has been offered as an option to the bid and
mayor may not be recommended to the Commission as budget may
dictate.
. The County has agreed to fund the cost of a rest room facility at the
Wintl~r Springs Trail Head site scheduled for grand opening in mid May.
The County desires the City to utilize its current design and to piggyback
its current rest room bid in order to complete the Trail Head Facility as
close to the grand opening as possible.
. In order to expedite this process the Commission would need to declare an
emergency in order to bypass a formal bid process, authorize the City
Manager to negotiate a price with the successful bidders of the Trotwood
Park rest room not to exceed $40,000 and authorize the City Manager to
enter into an interlocal agreement with the County to have the County
reimburse the City for the design and construction costs.
RECOMMENDATIONS:
1. The Commission authorize the City Manager to enter into a contract
with the lowest and best bidder to construct the Trotwood Park Multi-
Purpose Rest Room Facility.
2. Authorize the City Manager to negotiate a contract with the successful
bidder to build a second rest room facility at the Trail Head site at a
price not to exceed $40,000.
3. Authorize the City Manger to negotiate an interlocal agreement with
the County to reimburse the City for costs associated with the
construction of the Trail Head facility.
FUNDING:
The 1987/88 Capital Program includes funds for construction of this
facility.
IMPLEMENTA TION:
Contract by May, 1998.
Begin Construction mid-May.
Complete construction August, 1998.
ATTACHMENTS::
Bid sheets will be distributed.
COMMISSION ACTION: