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Home My WebLink About1997 10 27 Consent Item D COMMISSION AGENDA ITEM D REGULAR CONSENT XX INFORMATIONAL October 27, 1997 Meeting MGR Ii? IDEPT ~ Authorization REQUEST: Finance Department Requesting Authorization to Award a Bid for annual Air Conditioning Preventative Maintenance and Service for all Municipal buildings. PURPOSE: The purpose of this Board item is to request authorization to award Bid #97-012 for annual Air Conditioning Preventative Maintenance and Service for all Municipal buildings for the Fiscal Year 1997-1998 to W.W. Gay Mechanical Contractors, Inc. at an annual cost of $4,998.00. CONSIDERATIONS: Considering the number of Municipal buildings with Air Conditioning/Heating units, consideration of an annual contract for maintenance and service is needed. Having one source for service at any time, day or night, will help assure that all Air Conditioning units will be maintained on a regular schedule, thus reducing the time units or out or order. FUNDING: The Budget for Fiscal Year 1997-1998 includes sufficient money to cover the various departments allocation of the $4,998.00 as the recommended bid. RECOMMENDATION: It is recommended the authorization be given to award Bid #97-012 for annual Air Conditioning Preventative Maintenance and Service for all Municipal buildings to W.W. Gay Mechanical Contractors, Inc. ATTACHMENTS: 1. Memo to City Manager from Purchasing Director 2. Deputy City Clerk Bid #97=012 Summary 3. Bid comparison by unit 4. HAVOC bid comparison 5. Preventative Maintenance/Service Checklist COMMISSION ACTION: ~ [)~~ Purchasing , '26 EAST STATE ROAD 434 WINTER SPRINGS. FLORIDA 32708-2799 Telephone (407) 327-'800 Fax (407) 327-6288 11)) lRtClEJI\llRT[J\ j.P.y~. ~ 4;}],U.,J) OCT 1 7 1997 CITY OF WINTER SPRINGS, FLORIDA CITY OF WINTER SPRINGS City Manager TO: Ron W. McLemore, City Manager Charles wn AICP JP Petrencsik, Director of Purchastg 1 October 16,1997 V THRU: FROM: DATE: RE: A/C Preventative Maintenance I Service The City of Winter Springs advertised for annufll Air Conditioning Preventative Maintenance / Service, at all city locations the Closing date of this RFP was August 27, 1997. Mr. Don Houck, Building Official, has research all the proposals and the following is his recommendation. We had three (3) vendors submittals for annual Air Conditioning Preventative Services, on a bi-monthly basis this included check list A & B, attached, to be submitted along with each bi-monthly maintenance service. #1. Waynes Air Conditioning Services: Lake Mary, Fl. Annual cost $4,362.00 or BI-monthly of $727.00 NOTE: This vendor did not submit the bid as per request in the the specifications. Therefore we have disqualified this bid. #2. W.W. Gay Mechanical Contractor, Inc, Orlando>,Fl. Annual cost $4,998.00 or BI-monthly of$833.00 '\ #3. Wesson Air Ine : Longwood, Fl. Annual cost $7,140.00 or HI-monthly of$I,190.00 Mr. Houck said that even though their bid was not the lowest, he recommends award the bid to W.W. Gay Mechanical Contractor, Inc., Orlando, Fl. This recommendation is based upon the thoroughness of their bid preparation, attention to detail and excellent recommendation from notable references. ~ , CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS. FLORIDA 32708-2799 Telephone (407) 327-1800 Project Title: AIC MAINTENANCE Bid Number: 97-012 Bid Opening Date: AUGUST 27, 1997 The bid opening was called by: J.P. PETRENCSIK Present as witness: Bid Opened: Bid Closed: 2:10 P.M. 2:14 P.M. MARTHA JENKINS, DEPUTY CITY ClERK Bid Bond Required: NO Performance Bond Required: NO Three Bids Iteceired: I. WAYNE'S HEATING AND AlC, P.O. BOX 951195, LAKE MARY, Fl32795 IN THE AMOUNT OF $3,396.00. 2. WESSON AIR, INC., 156 BAYWOOD AVENUE~ lONGWOOD, Fl32750 IN THE AMOUNT OF $4,440.00. 3. W.W. GAY MECHANICAL CONTRACTOR, INC., 3220 W. 39TH ST., ORLANDO, FL 32839 IN THE AMOUNT OF $4,998.00. cc Purchasing Department City Manager Building Department BID COMPARISON BY UNIT UNIT LOCATION & NUMBER # OF UNITS COMPANY & BID CITY HALL W.W. GAY WAYNES HEATING WESSON LENNOX CHA 11-953-3G 6 $1,080.00 NOT ITEMIZED $888.00 SANYO SAP121C 1 $48.00 NOT ITEMIZED $0.00 CARRIER (UNKNOWN) 1 $120.00 NOT ITEMIZED $148.00 LENNOX CHA 24-953-1G 1 $180.00 NOT ITEMIZED $148.00 RUUD USND 0380 1 $72.00 NOT ITEMIZED $148.00 RHEEM RSKA-A 036JKOOO 1 $72.00 NOT ITEMIZED $148.00 $1,572.00 $552.00 $1,480.00 FIRE STATION # 24 RHEEM RPLA 048JAZ 2 $192.00 NOT ITEMIZED $320.00 TRANE TTR 060C100AO 1 $120.00 NOT ITEMIZED $160.00 FIRE STATION # 26 LENNOX HP 21651-4P 1 $120.00 NOT ITEMIZED $87.00 RUUD UBE 17J10NFDAI 1 INCLUDED NOT ITEMIZED $87.00 RUUD 3UAFD-031 1 $72.00 NOT ITEMIZED $87.00 RUUD UEBB-1010BDS 1 INCLUDED NOT ITEMIZED $87.00 RUUD UAKA-024JAZ 1 $48.00 NOT ITEMIZED $87.00 GE A2C212DBV1 1 $36.00 NOT ITEMIZED $87.00 $588.00 $894.00 $1,002.00 WATER PLANT #1 CARRIER FB 4ANF024 1 $96.00 NOT ITEMIZED $120.00 CARRIER 38YKB 024300 1 INCLUDED NOT ITEMIZED $120.00 MAINTENANCE BLDG. NORTHERN WAY RUUD UAKA-024JAZ 1 $66.00 NOT ITEMIZED $120.00 RDB-2457AS14 1 INCLUDED NOT ITEMIZED $120.00 EAST SEWER PLANT CARRIER FK-4CNF002 1 $48.00 NOT ITEMIZED $120.00 CARRIER 38YRA030310 1 INCLUDED NOT ITEMIZED $120.00 CARRIER 38TRA024 1 $72.00 NOT ITEMIZED NOBID WEST SEWER PLANT RUUD DUAHE-042JAS 1 $84.00 NOT ITEMIZED $90.00 RUUD UEAB-1610BRS 1 INCLUDED NOT ITEMIZED $90.00 CARRIER FK 4CNF001 1 $48.00 NOT ITEMIZED $90.00 CARRIER 38TRA024321 1 INCLUDED NOT ITEMIZED $90.00 $414.00 $1,242.00 $1,080.00 CIVIC CENTER RHEEM (PACKAGE) 1 $72.00 NOT ITEMIZED $170.00 UNKNOWN 2 TON UNIT 2 $96.00 NOT ITEMIZED $348.00 SENIOR CENTER TRANE TTA 120B300AB 1 $240.00 NOT ITEMIZED $180.00 TRANE TTA 072A300A-1 1 $180.00 NOT ITEMIZED $180.00 CENTRAL WINDS TRANE TTJ724A100BO $96.00 NOT ITEMIZED $390.00 TRANE( UNKNOWN) 2 INCLUDED NOT ITEMIZED INCL. WEATHERKING RAWD-075CAS 2 $180.00 NOT ITEMIZED $270.00 AIR HANDLER(UNKNOWN) 1 INCLUDED NOT ITEMIZED INCL. $864.00 $1,122.00 $1,538.00 PUBLIC SAFETY BLDG. CARRIER 50 T J-012-511 4 $960.00 NOT ITEMIZED $940.00 CARRIER 50 T J-004 511 2 $96.00 NOT ITEMIZED $340.00 CARRIER 50 T J-008-511 1 $180.00 NOT ITEMIZED $240.00 CARRIER 50 T J-005-501 1 $84.00 NOT ITEMIZED $220.00 AARON RH-13-2-FO-102 1 $240.00 NOT ITEMIZED $300.00 $1,560.00 $552.00 $2,040.00 TOTAL 1 $4,998.00 $4,362.00 $7,140.00 BIDDER BID AMOUNT HOURLY RATE REFERENCES BID LOCATIONS MAINT. SCHEDULE F F M E W W C P A 8 A S U C C I I I 5 T S I E B E I R R N 1 S E E V N L N T E E T N E R W I I T W W y # # 0 W E C C R S 2 S 2 R E P R C A E E T T T R C H 4 6 B L E S L E E A A A U H P A P E N A K K L T T I L N L N T F W D E L I I L W A T A T E E I 0 0 0 A N # N E R T N A N N N Y T R 1 T Y 0 Y D s UNITS 10 3 6 2 3 2 4 3 2 9 6 WESSON AIR, INC. $595.00/MO. $54/$40 $701$50 ORLANDO-ORANGE COUNTY X X X X X X X X X X X BI-MONTHL Y 156 BAYWOOD AVE. $7140.00/YEAR EXPRESSWAY AUTHORITY LONGWOOD FL, 32750 KINKO'S COPIES 407-831-5061 XEROX CORPORATION W.W. GAY MECH.CONT.INC 416.50/ MO. $48 $72 ORLANDO INT. AIRPORT X X X X X X X X X X X BI - MONTHLY 3220 WEST 39TH STREET 4998.001 YEAR WOFL 35 ORLANDO FL. 32839 AMSOUTH BANKS WAYNES HEATING & AC 363.501 MO $46/$20 $701$50 NONE SUBMITTED X X X X X X X X X X X BI - MONTHL Y P.O. BOX 951195 4362.001 YEAR LAKE MARY FL. HVAC MAINTENANCE BID COMPARISON / City of Winter Springs, Florida Air Conditioning Preventative Maintenance I Service Checklist I Exhibit "A" The preventative maintenance work is to be performed between the 10th and 15th of the month indicated. Compressor(sl: volts volts / / amps amps Suction Pressure Head Pressure Electrical Connections (tightness) Refrigerant (check for possible leaks) Condenser Coil(s) / Motor(s) Lubricate Motor(s) Clean Coi/(s) Motor(s) amps Air Temperature / Entering Leaving Evaoorator Coil(s) / Motor(s) / Fi/ter(s) Lubricate Blower Bearings Lubricate Motor(s) Replace Filter(s) Check Belt(s) Motor(s) amps Air Temperature / Entering Leaving Coil(s) Blower Whee/(s) Drain Pan(s) Condensate Drain(s) Algae Tablets Clean: Heating Strip Heat Heat Pumps Exhaust Fans KW Amps (check controls / charge) Lubricate Bearings Lubricate Motor(s) Check Belt(s) Check & Remove All Debris Roof Drains X Indicates work to be performed during that months inspection. Jan. I Mar. May Jul. Sept. Nov. x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x oX X x x x x x x x x x x x x x x x x x x x x x x x x x x BUILDING: City of Winter Springs, Florida Air Conditioning Preventative Maintenance I Service Checklist I Exhibit "8" LOCATION: UNIT MODEL #: SERIAL #: UNIT #: The preventative maintenance work is to be performed between the 10th and 15th of the month indicated. The service person must report to the City's Purchasing Agent or his/her designated assistant when he/she arrives to make the inspections or performs service. Fill in the blanks and check off the items as completed. Completed I COMMENTS Comoressor(s) : volts amps volts amps Suction Pressure / Head Pressure / - Electrical Connections (tightness) Refrigerant (check for possible leaks) Condenser Coil(s) / Motor(s) Lubricate Motor(s) Clean Coil(s) Motor(s) amps / Air Temperature Entering Leaving Evaoorator Coil(s) / Motor(s) / Filter(s) Lubricate Blower Bearings Lubricate Motor(s) Replace Filter(s) Quantity Size Type Check Belt(s) Quantity Size Type Motor(s) amps / Air Temperature Entering Leaving Clean: Coi/(s) Blower Wheel(s) Drain Pan(s) Condensate Drain(s) Algae Tablets Quantity Heating Strip Heat KW Amps Heat Pumps (check controls / charge) Exhaust Fans Lubricate Bearings Lubricate Motor(s) Check Belt(s) Quantity Size Type Roof Drains Check & Remove All Debris This form must be filled out for the Preventative Maintenance as scheduled and must accompany your invoice for payment. 1.