HomeMy WebLinkAbout1997 06 09 Consent Item C
COMMISSION AGENDA
ITEM
c
REGULAR
CONSENT X
INFORMATIONAL
June 9. 1997
Meeting
MGR K W;;EPT jLr
Authorization
REQUEST: Utility Department Requesting Authorization to Execute Amendment 9 for
Consulting Engineering Services with Conklin, Porter & Holmes Engineers,
Inc.
PURPOSE: The purpose of this Board item is to request authorization for the execution of
Amendment 9 for the design of the East Lift Stations Force Main Modifications with
Conklin, Porter & Holmes Engineers, Inc. at a cost of $28,580.00.
CONSIDERA TIONS:
This Amendment is to provide engineering services for the rerouting of various lift
station force mains in the East wastewater collection system. It is needed to reduce the
repumping of wastewater and eliminate a surcharge condition in a gravity sewer main. The
current system repumps wastewater up to four times which can create odor problems due to
the long retention times. Repumping also reduces our emergency pumping capabilities
during power outages.
The scope of work includes surveying, engineering design, and permitting. The
design includes the evaluation of the pumping capabilities of four lift stations, and the
rerouting of the force mains from those stations to pump directly to the wastewater plant.
The cost of the scope of work is $28,580.00 of which $12,500 is for a surveying
subconsultant. The estimated construction cost is $150,000 which will be proposed in FY
1998/1999 Utility Capital Improvement budget.
June 9, 1997
Consent Agenda Item C
Page ...2
FUNDING:
The cost for Amendment 9 is $28,580.00. The source of funds would be the capital
improvements line code (56310) of the Utility Fund. This project was budgeted at $17,000
but additional funds are available due to the Tuskawilla Road water line not being built this
year. Funds would be expended in 150 days.
RECOMMENDATION:
It is recommended that authorization be given for the execution of Amendment 9 for the
East Lift Station design and analysis with Conklin, Porter & Holmes Engineers, Inc. at a cost of
$28,580.00 payable from the Utility Fund capital improvements line code (56310).
IMPLEMENTATION SCHEDULE:
The scope of services will be completed within 150 days of approval.
ATTACHMENTS:
1. Amendment 9
COMMISSION ACTION:
Attachment No. 1
AMENDMENT 9 TO AGREEMENT
DATED
OCTOBER 14, 1991
CONSULTING ENGINEERING SERVICES
FOR THE
EAST LIFT STATION ANALYSIS AND DESIGN
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CONKLIN, PORTER & HOLMES - ENGINEERS, INC.
This Amendment dated , 1997, by and between the City of Winter Springs (hereinafter
called the OWNER) and Conklin, Porter & Holmes - Engineers, Inc. (hereinafter called the
Engineer), is mutually agreed upon and declared an authorized Amendment to an Agreement dated
October 14, 1991, between the parties, herein setting forth the scope, terms and conditions of the
services herein authorized. The appropriate provisions of the October 14, 1991, Agreement apply
as fully as if repeated herein.
SECTION 1
GENERAL
1.1
The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of an Analysis Report, Plans and
Specifications for a combined lift station forcemain system comprised of L.S. 2E,
3E, 4E, 5E, lOE, and the forcemain from the school complex.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER's professional engineering
representative in those phases of the project to which this Amendment applies, and
will give consultation and advise to the OWNER during the performance of his
services. The ENGINEER will perform the services for the City Commission
under the general supervision of the City Manager and Utilities Director and will
submit interim plans to them for their review, input, decision, etc. as appropriate.
2.1.3 The OWNER hereby authorizes the ENGINEER to proceed with the analysis and
preparation of plans and specifications for a forcemain system more fully described
herein.
SECTION 3
SCOPE OF SERVICES
3.1
PRELIMINARY ENGINEERING
The proposed routing involves the following:
A. It is the intent to decrease the amount of flow going to the gravity system
on Northern Way and have L.S. 2E, L.S. 3E, L.S. 4E and L.S. lOE pump
directly to the Water Reclamation Facility.
B. Reroute a new forcemain from L.S. lOE to the forcemain from L.S. 5E
which goes directly to the WRF.
C. Interconnect the forcemain system from the school, L.S. 4E and L.S. 3E
into the new L.S. lOE forcemain.
D. Connect the existing forcemain from L. S. 2E into the new force main from
L.S. lOE at the intersection of the two power easements.
E. The proposed route covers approximately 10,000 lineal feet.
3.1.1 Prepare an analysis of the forcemain system to determine the feasibility of the
proposed routing. Evaluate several alternatives and determine the effect on the
system, Le., are pump station upgrades necessary and other information. Estimate
the amount of flow generated by the pump station service area and determine if the
new pumping point is adequate for the service area.
3.1.2 Evaluate the route and determine if any easements exist for any portion of the
proposed route.
3.1.3 Prepare a report with the recommended alternative and preliminary opinion of
probable construction cost.
3.2 ENGINEERING SERVICES - DATA COLLECTION , ANALYSIS
AND DESIGN
3.2.1 Survey services will be provided by a licensed surveyor. The surveyor will
perform a survey of the power line easement corridor along the recommended route
from the preliminary study.
3.2.2 This proposal assumes that no major modifications will be required to the existing
pumps in any of the lift stations. Therefore, we have not included any electrical
engineering services.
3.2.3 Since the proposed route is along established power line rights-of-way and appears
to be fairly accessible, we have not included any soils analysis.
3.2.4 Prepare plans for the new forcemain system. Scale to be I" = 30' and will be
prepared using double plan sheets. Since the work will be performed in a power
easement and is a forcemain, we propose the use of only the plan view with details
of crossings as required. This recommendation is made in an effort to decrease
costs to the CITY.
3.2.5 Prepare a Specification using the short form documents for review by OWNER.
3.2.6 Perform field checks of completed Plans and Specifications with the OWNER's
representative.
3.2.7 Prepare opinions of probable construction cost based upon final plans and Contract
Documents.
3.2.8 Provide the OWNER with three sets of final plans and Contract Documents.
3.3 PERMITS
3.3.1 This project will require an FDEP Collection System Permit. We will assist the
OWNER in the preparation of this permit.
3.3.2 No permits are anticipated for SJRWMD or other agencies. We do not anticipate
any Dredge and Fill or Wetlands permits at this time.
3.4 BIDDING SERVICES
The ENGINEER will provide these services after separate Notice to Proceed from
the OWNER and can be authorized separately.
3.4.1 Prepare advertisement for bid for placement in appropriate publications by the
OWNER.
3.4.2 Distribute and keep records of the distribution of documents to bidders and
suppliers.
3.4.3 Issue addenda to the documents as required.
3.4.4 Answer questions of bidders and suppliers. No interpretations ofthe documents
shall be made, other than through issuance of addenda to the documents.
3.4.5 Attend the bid opening and OWNER's meetings at which bids are to be opened and
contracts awarded.
3.4.6 Evaluate the bids and assist the OWNER in the selection of the construction
contractor.
3.4.7 Consult with the OWNER and participate in all decisions as to acceptability of
subcontractors and other persons and organizations proposed by the general
contractor for these portions of the work for which subcontractor approval is
required by the documents.
3.4.8 Prepare and review contracts, bonds, insurance certificates, construction schedules
and other portions of the Contracts in order to assist the OWNER in his
determination as to whether to issue a Notice to Proceed to the Contractor.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services of
the following types which will be paid for by the OWNER as described in
SECTION 6, Paragraph 6.1.2.
4.2.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as
described herein.
4.2.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.2.3 Preparing to serve and serving as an expert witness for the OWNER in any protest,
litigation, or other proceeding involving the project.
4.2.4 Additional engineering services required by revisions to regulations (after the date
of this Amendment) as applicable to the Florida Department of Environmental
Protection, the St. Johns River Water Management District, or other regulatory
agency requirements.
4.2.5 Provide, through a subconsultant, additional surveying services if required or
requested by the OWNER.
4.2.6 Provide, through a subconsultant, soils investigation serVices if required or
requested by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a person
to act as the OWNER's representative with respect to the work to be performed
under this Amendment, and such person shall have complete authority to transmit
instructions, receive information, interpret and define the OWNER's policies and
decisions pertinent to the work covered by this Amendment.
5.1.2
5.1.3
5.1.4
5.1.5
5.1.6
5.1.7
5.1.8
5.1.9
5.1.10
6.1
Guarantee access to and make all provision for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work under
this Amendment.
Provide data requested that is reasonably available on the existing utility systems,
population and projections, land use and planning information.
Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection and surveying.
Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so as
not to delay the work of the ENGINEER.
Obtain approval of all governmental authorities having jurisdiction over the project,
and such approvals and consents from such other individuals or bodies as may be
necessary for completion of the Project.
Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
soils investigations if advised in writing by the ENGINEER that they are necessary
or advisable.
Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
necessary additional services as stipulated in Section 4 of this Amendment, or other
services as required.
Provide such legal, accounting, and insurance counseling services as may be
required for the project, and such auditing services as the OWNER may require.
Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
PA YMENT
PA YMENT
Payments for services and expenses of the ENGINEER to be as set forth below:
6.1.1 Compensation paid ENGINEER for services described herein and rendered by
principals and employees assigned to the Project will be as described below. The
fee for the preliminary engineering, design and permitting scope of services
described in Section 3.2 and 3.3 shall be $16,080.00. In addition, there are outside
consultant fees for Surveying services in the amount of $12,500.00. The total
design fee is a lump sum fee of $28.580.00.
Since the project will be constructed in the next fiscal year, separate authorization
can be made on the following items. The fee for the bidding services described
herein shall be a lump sum fee of $1,500.00 and can be authorized separately by
the OWNER.
6.2 REIMBURSED EXPENSES
6.2.1 Expenses for items not specifically valued herein are to be reimbursed to the
ENGINEER at the actual cost thereof. Said expenses shall include transportation
and subsistence of principals and employees, when traveling in connection with the
Project, toll telephone calls, telegrams and similar project-related items.
6.2.2 The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories of services rendered under
this Amendment and for reimbursable expenses incurred.
6.2.3 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding in accordance with Paragraph 4.1.4 will be
computed at a rate of $400.00 per day or any portion thereof.
6.2.4 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made in accordance with
Paragraph 6.1.1 on account of that and all prior work under this Amendment shall
be due and payable, and shall constitute total payment for services rendered. In
addition, upon termination, the ENGINEER shall be paid for any Additional
Services authorized and rendered under Section 4.
6.2.5 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1
Since the ENGINEER has no control over the cost of labor, materials, or
equipment, or over any construction contractor's method of determining prices, any
opinions of probable construction cost which may be provided in the services of
this Amendment are made on the basis of his experience and qualifications and
represent his best judgement as a design professional familiar with the construction
industry, but the ENGINEER cannot and does not guarantee that bids or the
construction cost will not vary from opinions of probable cost prepared by him.
7.2
The OWNER and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Amendment and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public
body which may be a party hereto, nor shall it be construed as giving any rights or
benefits hereunder to anyone other than the OWNER and the ENGINEER.
SECTION 8
8.1
The ENGINEER agrees to prosecute the work in a timely manner until the Project
is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
ATTEST
By:
Date:
ENGINEER:
Conklin, Porter & Holmes - Engineers, Inc.
ATTEST
By:
Date:
amend9.tmz/ja