HomeMy WebLinkAbout1997 05 12 Consent Item F
COMMISSION AGENDA
ITEM
F
REGULAR
CONSENT X
INFORMATIONAL
May 12. 1997
Meeting
MGR ((~DEPT /~
Authorization
REQUEST: Public Works Department Requesting Authorization to Enter into a
Contractual Agreement for Street Resurfacing
PURPOSE: The purpose of this Board item is to request authorization to enter into a contractual
agreement with MacAsphalt for street resurfacing at a cost of $88,483.30 plus a 10%
contingency.
CONSIDERA TIONS:
This project is needed to resurface City streets to extend their useful life. Bids for
this resurfacing project were opened on March 19, 1997 under Bid # 97-006. The low
bidder was Mac Asphalt of Winter Haven, Florida, with a bid $88,483.30. The project scope
of work includes resurfacing, manhole adjustment rings, blue hydrant reflectors. Streets
included in this years contract are Brentwood Drive, Meadowbrook Drive, Tuscora Drive
(from Northern Way north to the proposed trail), Riunite Circle, George Street, Albert
Street, David Street, Bennett Street, Edwin Street, Charles Street, and Frank Street.
FUNDING:
The project was budgeted in the current fiscal year in the Transportation
Improvement Fund Capital Improvement line code (56310) at an estimated cost of $69,400.
However, $40,000 was also budgeted for a Public Works Compound design which will not
May 12, 1997
Consent Agenda Item F
Page ..2
be expended this year and can be used for this project. Funds would be expended over the
next 120 days.
RECOMMENDATION:
It is recommended that authorization be given to enter into a contractual agreement with
MacAsphalt for street resurfacing at a cost of $88,483.30 plus a 10% contingency payable from the
capital improvements line code (56310) of the Transportation Improvement Fund.
IMPLEMENTA TION SCIffiDULE:
The scope of work will be completed within 120 days of approval.
A TT ACHMENTS:
1. City Clerk Summary - Bid #97-006
2. Proposal and Agreement
COMMISSION ACTION:
Attachment No. 1
CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708-2799
Telephone (407) 327.1800
Project Title: STREET RESURFACING
Bid Number: 97-006
Bid Opening Date: MARCH 19, 1997
The bid opening was called by: J.P. PETRENCSIK
Bid Opened: 2:00 P.M.
Bid Closed: 2: 15 P.M.
Present as witness:
Nancy V obornik, Purchasing Secretary
Chris Murphy, Stormwater Utility Manager
Bid Bond Required: YES
Performance Bond Required: YES
Three Bids Received:
1. MARTIN PAVING COMPANY, 1801 SOUTH NOVA ROAD, SOUTH DAYTONA, FLORIDA 32119-1733
IN THE AMOUNT OF $88,818.38.
2. ORLANDO PAVING COMPANY, P.O. BOX 547186, ORLANDO, FL 32854-7186
IN THE AMOUNT OF $101,473.20.
3. l\tIACASPHALT, P.O. BOX 1819, WINTER HAYEN, FLORIDA 33882-1819
IN THE AMOUNT OF $88,483.30.
cc: Purchasing Department
City Manager
Public Works Department
BID NO. 97-006
Attachment No. 2
Page -.JL of~
PROPOSAL AND AGREEMENT
It is intended that payment for all work done under the Contract Documents,
including the furnishing of all labor, equipment and materials and the performing of
all operations in connection with the construction of NEW WEARING COURSE OF
NO LESS THAN ONE (1) INCH OF COMPACTED TYPE I or S-3 ASPHALTIC
CONCRETE ON CERTAIN DESIGNATED CITY STREETS will be made under the
following pay items. Other work for which there is not a pay item will be
considered included in the contract Unit Price for the various pay items and no
additional compensation will be allowed.
A mix design will be required to be submitted to the City Engineer for approval. If
recycled asphalt-concrete is used, it must be less than 30 percent and must be
shown on the mix design.
The Owner reserves the right to alter the Plans, extend or shorten the
improvement, add such incidental work as may be necessary, and increase or
decrease the quantities of work to be performed to accord with such changes,
including the deduction or cancellation of anyone or more of the Pay Items. Such
changes shall not be considered as a waiver of any conditions of the Contract nor
to invalidate any of the provisions thereof. A supplemental agreement between
the contractor and the Owner will be required when such changes involve a net
increase or decrease in the total amount of the original contract of more than
twenty-five percent (25 %). Should such changes result in changes in the
quantities of the work to be performed, the Contractor will accept payment
according to Contract Unit Prices for such items of work as appear in the original
contract.
The work will be done in compliance with the contract Documents and paid for
under the Pay Items herein listed. Quantities shown on the Plans shall govern
over those shown herein. The contractor shall take no advantage of any apparent
error or omission in the Plans or Specifications, and the Engineer shall be permitted
to make such corrections and interpretations as may be deemed necessary for the
fulfillment of the intent of the contract Documents.
The undersigned agrees that his Bid as stipulated herein shall be valid for a period
of thirty (30) days from that date of this Bid opening. The proposal guaranty of
the three lowest bidders shall be held for that period or until an award of the
contract is made.
The undersigned agrees to start construction of this project within 30 calendar
days after notice of award of contract and notice to proceed, and to guarantee
completion of the work within 45 calendar days thereafter.
BID NO. 97-006
Page n-. of29-
FOR THE CONTRACTOR
FOR THE CITY OF WINTER SPRINGS
SIGNA TURE
SIGNA TURE
NAME
Ronald W. McLemore
NAME
TITLE
City Manager
TITLE
NAME OF CONTRACTOR
DATE
ADDRESS
NOTARY PUBLIC