HomeMy WebLinkAbout1997 April 14 Regular Agenda Item H utility Dept request Authorization to Waive the Bidding Procedures for a Sewer & Water Main COMMISSION AGENDA
REGULAR X
ITEM CONSENT
INFORMATIONAL
/ /1
April 14. 199N MGR j) /DEPT
Meeting Authorization
REQUEST: Utility Department Requesting Authorization to Waive the Bidding
Procedures for a Sewer and Water Main Extension and Authorize the City
Manager to Enter into an Agreement to Recoup the Construction Costs.
PURPOSE: The purpose of this Board item is to request that the City Commission declare an
emergency and waive the bidding procedures for a water and sewer main
• extension across Tuskawilla Road with Joe K. Mathews, Inc. at a cost of
$17,964.00 plus 10% contingency. Request is also being made to authorize the
City Manager to enter into an agreement to recover the expenditure from the
benefiting property.
CONSIDERATIONS:
This authorization is needed to to eliminate the need for an additional lift station
when the recently annexed Button property is developed. The extension of the water and
sewer mains will also prevent the disturbance of the roadway improvements to
Tuskawilla Road.
The final engineering for St. John's Landing (SJL), a 31 lot subdivision at the
northeast terminus of Tuskawilla Road, was approved at the February 10, 1997 City
Commission meeting. During the final engineering review process, we became aware of
the proposed annexation and subsequent rezoning of the Button property, which is on the
corner of Tuskawilla Road and Orange Avenue across from SJL. The second readings of
• the annexation and rezoning were held January 13, 1997 and February 24, 1997,
respectively.
April 14, 1997
•
Regular Agenda Item H
Page 2
The engineering consultant for SJL, Madden Engineering, was asked to review
the possibility of the extending and deepening the gravity sewer system in SJL to
accommodate the adjacent property. A lift station is being constructed in SJL to pump
the wastewater to the West wastewater treatment facility. Madden Engineering has
confirmed the Button property could be served by the SJL lift station and prepared
preliminary engineering which we reviewed and agree with.
Richland Properties, the developer for SJL, has contracted with Joe K. Mathews,
Inc. of Oviedo to construct the infrastructure for SJL. Construction of the stormwater
system has already begun. Once the DEP permits are received, the water and sewer
infrastructure will commence. The cost to deepen the approved sanitary sewer mains,
extend the gravity sewer main across Tuskawilla Road, and extend the water main across
Tuskawilla Road is estimated at $17,964. The unit costs are comparable and in some
• cases less than the bill of sales from other developments we have on record. A copy of
the estimate from Mathews is attached.
ISSUE ANALYSIS:
Section 2 -152 of the City Code of Ordinances requires written bids with official
publication fifteen days prior to opening. The City Commission may waive the
requirement for receiving written bids if it is determined an emergency exists that
warrants said waiver.
The approval of this expenditure will eliminate a lift station when the Button
property is developed and minimize the construction activity in the Tuskawilla Road
right of way. This will save the City the maintenance costs of an additional lift station
estimated at $1,000 annually plus depreciation. The developer of the Button property
would spend approximately $60,000 for a lift station so they would save $30,000 to
$40,000.
As a condition of providing water and sewer service to the Button property and
April 14, 1997
Regular Agenda Item H
Pagel
prior to submittal of the DEP water and sewer construction permit applications, the
developer of the Button property would be required to reimburse the City 100% of the
cost of the authorized expenditure to extend the water and sewer mains. This would be
in addition to the normal charges associated with connecting to the water and sewer
system.
The current property owner of the Button property has a contract to sell and is not
in a position to expend funds. The developer and builder of the Button property will not
have the financing in place until the closing occurs.
FUNDING:
The $17,964.00 cost can be paid from the Utility Enterprise Fund capital
improvements line code, 3600 - 56310. Funds will be expended by June 30, 1997.
•
RECOMMENDATION:
It is recommended that the City Commission declare an emergency and waive the
bidding procedures for a water and sewer main extension across Tuskawilla Road with
Joe K. Mathews, Inc. at a cost of $17,964.00 plus 10% contingency to be paid from the
Utility Capital Improvements line code (3600 - 56310). Request is also being made to
authorize the City Manager to enter into an agreement to recover the expenditure from
the benefiting property, known as the Button property, at the time water and sewer
service is requested.
•
• April 14, 1997
Regular Agenda Item H
Page 4
IMPLEMENTATION SCHEDULE:
If approved, the contractor will construct the modifications to the water and sewer
system during April and May.
ATTACHMENTS:
1. Joe K. Mathews, Inc. Estimate.
COMMISSION ACTION:
•
•
r ,
04/04/1997 15:30 4076298336 MADDEN ENGINEERING
I 917ROER UtutlUwPrtNr 6 02.191 12:e NO. 2 Attachment No. 1
l � ` !� jOE K. MATTHEWS, INC.
1110:h 26, 1991 Plan # 1
St, Johns Landing
Estimated Proposed Water and Sewer Revisions
Item Description Quantity Unit Prize Extension
No
QEDUCL
Unitary Sevier ilysteni t 3.0 0 $5,174.00
1 a" PVC (0 -6) 398 LF
2 8" PVC (0' -80 297 LF 16,, 00, .--01.L2.51_
1 Manhole (0' -6') 2 EA 1.250.00 . $2.504.00
4 Manhole (8'•8') 1 EA 1,450.00 $1
8" PVC Drop Connection 1 EA _ 400.0Q $402.00 ,
Total Sanitary Bower System Daduat $ 1 4.27f 4/0 ,
ACa
Sanitary armor System
1 8` PVC (10' -12') 470 LF 25.00 21,750.00
Manhole (10' - 1 2') 4 EA 2,177M 0 ,_ . C400.00
Total Sanitary 8•+Mer SyStatil Add $ 30,150.0o
•
Potable Water Deeiribution
1 8 ' SJ0IP 40 LF In..QQ 11, 700,j10
? 8' Gate Valve a Box 1 EA 55Q_0Q )550,00
2" 81owvfl Assembly 1 EA 264.00 $260
d fittings 6 BtoCXIng 1 LS 60.00 - 80 . Q + Q m.•
Total Potable W*br Distributk>n Add $ 2, 090.00
Total Estimated Revision To Prigs $ 17,964.00
Papo 1 of 1
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