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HomeMy WebLinkAbout_2005 02 14 City Commission Regular Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14,2005 CALL TO ORDER The Regular Meeting of Monday, February 14,2005 of the City Commission was called to order by Mayor John F. Bush at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor John F. Bush, present Deputy Mayor Michael S. Blake, present Commissioner Robert S. Miller, arrived at 6:37 p.m. Commissioner Donald A. Gilmore, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, arrived at 6:32 p.m. City Attorney Anthony A. Garganese, arrived at 6:31 p.m. The Pledge of Allegiance followed a Moment of Silence. City Attorney Anthony A. Garganese arrived at 6:31 p.m. PUBLIC INPUT Mr. Joseph M. Castaloo, 529 Lombardy Road, Winter Springs, Florida: spoke on the David Drive Easement and asked that the access be kept open. City Manager Ronald W McLemore arrived at 6:32 p.m. Mr. Bob Rucci, 973 Turkey Hol/ow Circle, Winter Springs, Florida: advised the City Commission that the Boy Scout's Paw Park Bulletin Board project has been completed and asked if the City Commission wanted to have a "Gala Grand Opening". Mr. Rucci also mentioned the January 25th Meeting of the Seminole County Commission in which J etta Point Park and the proposed Dog Park was discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 2 OF 20 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office Of The Mayor Presentation Of Resolution 2005-01 To Joanne M. Krebs For Her Service On The Planning And Zoning BoardlLocal Planning Agency. Mayor Bush presented Resolution 2005-01 to Commissioner Joanne M. Krebs along with a Certificate for her participation at a recent lEMa (Institute for Elected Municipal Officials). Commissioner Robert S. Miller arrived at 6:37 p.m. A WARDS AND PRESENT A TIONS 101. Office Of The Mayor Presentation Of Resolution 2005-02 To David W. McLeod For His Service On The City Commission. Mayor Bush presented Resolution 2005-02 to former Commissioner David W. McLeod. AWARDS AND PRESENTATIONS 102. Office Of The Mayor Presents "The State Of The City" Address. This Agenda Item was not presented. In a related presentation, Mayor Bush presented Commissioner Donald A. Gilmore with a Certificate for his participation at a recent lEMa (Institute for Elected Municipal Officials). CONSENT AGENDA CONSENT 200. Finance Department Requesting That The City Commission Approve The FY (Fiscal Year) 2006 Budget Calendar. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 3 OF 20 CONSENT 201. Public Works Department Requesting The City Commission Authorize Staff To Meet With The Residents Abutting Fruitwood Lake To Discuss Transferring Property Ownership. With discussion on lack of access to this lake, Mr. Chuck Pula, Director, Parks and Recreation Department said, "Weare looking at several designs that are being put together currently - to look at what we can do to make it more friendly for those type of people that would like to fish - we'll be bringing that back to you." Commissioner Gilmore added, "I would certainly hate to see us close off that body of water." Commissioner Sally McGinnis remarked, "I think that out of that community meeting, you might be surprised how many creative ideas might come from it. I look forward to the results of that meeting. Will we be informed when that meeting is?" With discussion, Attorney Garganese said, "We can notice it." CONSENT 202. Office Of The City Clerk Requesting Approval Of The January 24, 2005 Regular Meeting Minutes. No discussion. CONSENT 203. Public Works Department Requesting Municipal Adoption Of "Seminole County Local Hazard Mitigation Strategy" Plan By Resolution Number 2005-07. Brief discussion. CONSENT 204. Public Works Department - Beautification Division Requesting Commission Approval For The Neighborhood Improvement Grant Program. Brief discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 4 OF 20 CONSENT 205. Public Works Department - Beautification Division Community Development Department - Arbor Division Requesting The City Commission Approve Resolution Number 2005-08 To Authorize Staff To Submit Grant Applications For The Florida Urban And Community Forestry Grant Program. There was no discussion on this Agenda Item. MAYOR BUSH STATED, "MOTION TO APPROVE THE CONSENT AGENDA." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 300. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. Commissioner Miller asked Staff "To come up with a map display which starts with '(1)' from one side and you go across to the other side." Further brief discussion. INFORMATIONAL 301. Not Used. INFORMATIONAL 302. Parks And Recreation Department Notifying The City Commission Of The Status Of The Florida Recreational Development Assistance Program Grant Regarding Magnolia Park. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 5 OF 20 INFORMATIONAL 303. Community Development Department - Building Division Advising The City Commission That Staff Will Be Joining And Participate In The Ad Hoc Committee Created By The Central Florida Division Of The Building Officials Association Of Florida To Review Building Waterproofing. No discussion. INFORMATIONAL 304. Parks and Recreation Department Informing The City Commission Of The Status Of The Seminole County, Jetta Point Park. Discussion ensued on the Jetta Point Park issue. Deputy Mayor Michael S. Blake said, "I am willing to authorize the City Manager to take some steps to - and the Mayor should take some steps to communicate with the County and with the City of Oviedo about the process that either did occur or should occur for the development ofthis park area and have some suggestions of what we should do next." Further discussion. Commissioner Miller stated, "I would like to see Staff look into it and find out what is going on." Mayor Bush said, "I think we should go to the - next County Commission meeting and ask them to put this aside until we can get the two (2) cities and the County together and let's put out on the table what we want there and let the County Commissioners know this." Mr. Bob Rucci, 973 Turkey Hollow Circle, Winter Springs, Florida: spoke on the Seminole County Meeting he attended that addressed the J etta Point issue. Commissioner Miller then said, "I think we ought to just let this go very low key at this point, and if they overlooked it, let's just get it back on the Agenda." Mayor Bush added, "I think we have got to go to them and let them know that we are not happy about it; and I think Commissioner Blake's recommendation is an excellent recommendation - and if the Commission will authorize it, I will go to the next Commission meeting and say it." With further discussion, Mayor Bush stated, "We will delay it until we bring it up under the 'Seats'." "MOVE TO APPROVE" THE INFORMATIONAL AGENDA. MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 6 OF 20 VOTE: COMMISSIONER GILMORE: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Mayor Bush recognized former Mayor Paul P. Partyka. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department - Planning Division Requests The Commission As A Corrective Action, Hold A Public Hearing For First Reading Of Ordinance 2005-04, A Small Scale Comprehensive Plan Amendment Changing The Current Future Land Use Map (FLUM) Designation From "Low Density Residential" To "Commercial" For One (1) Parcel Located At The Northeast Corner Of Parkstone Boulevard And SR (State Road) 434, Within The Parkstone PUD (Planned Unit Development). Parkstone Had A "Mixed Use" Future Land Use Map (FLUM) Designation At The Time The Project Was Being Master Planned In 1995. At Some Point The FLUM (Future Land Use Map) Was Changed To "Low Density Residential" Which Was Then Formally Adopted By The Commission And Submitted To DCA (Department of Community Affairs) With The Adoption Of The Comprehensive Plan By Ordinance 2001-55. Mayor Bush stated, "Can we have a Motion to read by 'Title' only." MAYOR BUSH STATED, MOTION "BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER McGINNIS". DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Attorney Garganese read the Ordinance by "Title" only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 7 OF 20 Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department spoke on this Agenda Item. Tape I/Side B Further comments were made by Ms. Sahlstrom. Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. Discussion. "MOTION TO APPROVE." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER MILLER. DISCUSSION. MAYOR BUSH SAID, "MOTION TO APPROVE AND MOVE TO SECOND READING." VOTE: DEPUTY MAYOR BLAKE: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER MILLER: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. PUBLIC HEARINGS 401. Community Development Department - Planning Division Requests The Commission Hold A Public Hearing For Second Reading! Adoption Of Ordinance 2005-02, A Small Scale FLUM (Future Land Use Map) Amendment Which Changes The Future Land Use Map Designation Of An 1.95 Acre Parcel, Located At 1136 Orange Avenue, From (Seminole County) "Suburban Estates" And "Conservation" To (City Of Winter Springs) "Town Center" And "Conservation Overlay" (On Those Affected Areas). Attorney Garganese read the Ordinance by "Title" only. Ms. Sahlstrom introduced this Agenda Item. Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 8 OF 20 Mayor Bush closed the "Public Input" portion of the Agenda Item. Brief discussion. "MOTION TO APPROVE ORDINANCE 2005-02." MAYOR BUSH STATED, "MOTION BY COMMISSIONER McGINNIS TO APPROVE. SECONDED BY COMMISSIONER MILLER." DISCUSSION. VOTE: COMMISSIONER GILMORE: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. PUBLIC HEARINGS 402. Community Development Department - Planning Division Requests The Commission Hold A Public Hearing For Second Reading/Adoption Of Ordinance 2005-03 Which Rezones 1.95 Acres (More Or Less), Located At 1136 Orange Avenue From "A-I" Agricultural (Seminole County) To "Town Center" (City Of Winter Springs). Attorney Garganese read the Ordinance by "Title" and said, "The effective date of this Ordinance is contingent upon Ordinance 2005-02 becoming effective." Ms. Sahlstrom summarized this Agenda Item. Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "I MAKE A MOTION WE APPROVE ITEM '402' - FOR ADOPTION, ORDINANCE 2005-03." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 9 OF 20 VOTE: COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMMISSIONER GILMORE: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BLAKE: AYE MOTION CARRIED. PUBLIC HEARINGS 403. Community Development Department Presents To The Commission, The Second Reading Of Ordinance Number 2004-52, To Vacate And Abandon A Segment Of The David Drive Right-Of-Way (ROW). Attorney Garganese read Ordinance 2004-52 by "Title" only. Mr. John Baker, AICP, Senior Planner, Community Development Department presented this Agenda Item. Mayor Bush opened the "Public Input" portion of the Agenda Item. Ms. Susan Powell, 5381 Red Leaf Court, Oviedo, Florida: addressed the issue of easements on this property. Mr. Joseph M Castaloo, 529 Lombardy Road, Winter Springs, Florida: again spoke on access. Mayor Bush closed the "Public Input" portion of the Agenda Item. Discussion. Deputy Mayor Blake mentioned looking at an aerial of the property in question and stated, "I don't see any - structures that are built into the immediate area. 1 think it is something from a City standpoint, that it would be easy to find out whether or not there is a structure that exists, and if so, 1 think appropriate action needs to be taken." "I WOULD LIKE TO MAKE A MOTION THAT WE DO NOT ADOPT [ORDINANCE] - 2004-52." MOTION BY DEPUTY MAYOR BLAKE. MAYOR BUSH STATED, "SECONDED BY COMMISSIONER GILMORE." DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 10 OF 20 VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Public Works Department - Beautification Division Providing The City Commission With Revised Information Regarding FDOT (Florida Department of Transportation) Requirements For Median Tree Planting. Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department presented this Agenda Item. Discussion. Tape 2/Side A With discussion on funding this project, Commissioner Miller said, "We need to start thinking about it right now." Deputy Mayor Blake suggested, "We should certainly focus on the Town Center area, that is of course the show piece, the main part of Winter Springs; but heading out from the outskirts, we could have oases of trees in different areas. Maybe between the bridge - the pedestrian bridge and the beltway, there could be - two (2) or three (3) oases, just - one (1) section where we curve it and we plant some hardwoods in that one area; and the same thing going out on the west side of town as well." Deputy Mayor Blake added, "Instead of doing the entire roadway solid, perhaps we can do these - a two hundred foot (200') area here, another two hundred foot (200') area and another two hundred foot (200') area that would provide that canopy in different places and create some interest and also save some money." Discussion. Deputy Mayor Blake then explained, "My thought was to have a full complement of center island trees, hardwood trees from the bridge to the edge of Central Winds Park." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 11 OF20 "WHAT I WOULD LOOK TOWARDS - WOULD BE ABOUT A - SIX HUNDRED AND SEVENTY THOUSAND DOLLAR ($670,000.00) WHICH WOULD INCLUDE - A SOLID PROJECT FROM THE BRIDGE TO CENTRAL WINDS PARK AND THEN TAKE THE REMAINING SIXTEEN HUNDRED FEET (1,600') AND DIVIDE THAT UP EFFECTIVELY FOR THE REMAINING PORTIONS OF [STATE ROAD] 434 ON BOTH SIDES - WHETHER IT BE ONE HUNDRED FEET (100') OR TWO HUNDRED FEET (200') SECTIONS - HOWEVER IT WORKS." MOTION BY DEPUTY MAYOR BLAKE. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BLAKE: AYE MOTION CARRIED. With additional brief discussion, Manager McLemore stated, "Is that to be included in next year's Budget?" Deputy Mayor Blake said, "The Motion was for - this is what the Commission desires - for you to bring back an effective plan to get this done; whether it be a one (1) year budget; or two (2) year; or some special funding source - and then ultimately, we will have to decide at that time. REGULAR 501. Public Works Department - Beautification Division Requesting Commission Approval To Move Forward On The Tuscawilla Lighting And Beautification District (T.L.B.D.), Street Lighting And Decorative Street Sign Improvement Project. Mr. Richart introduced this Agenda Item for discussion. With discussion, Commissioner Gilmore said, "Ron [McLemore], or Anthony [Garganese], what do we need to do - on this issue to make sure we get a proper Vote out ofTuscawilla?" Discussion. Commissioner Gilmore said, "I would like to see us proceed and get ready to go out for a Vote, in which case, we are going to have to have good financial numbers on it." Commissioner Gilmore added, "We need to be thorough and inform residents." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 12 OF 20 Deputy Mayor Blake said to Manager McLemore, "We don't have a handle on how much additional would be required on the capital component, in order to carry that portion?" Manager McLemore said, "Debt flow,.," Deputy Mayor Blake said, "", The four hundred and seventy thousand [dollars] ($470,000,00)?" Deputy Mayor Blake then said, "I am the big proponent for going back to the Homeowners who have to pay this bill." With discussion, Deputy Mayor Blake added, "Let's get those numbers really quick - let's find out those numbers, because if they're small enough, if they come in at the right point I think that we have the ability to do this under the cap of what we have sold them already. " Commissioner Gilmore said to Manager McLemore, "I would like to also see us while we are getting the numbers - let's be preparing the brochures and all of the stuff so that we can make a quick track on this job, rather than waiting another year." Discussion. Mr. Gary Hillery, 1220 Winter Springs Boulevard, Winter Springs, Florida: addressed the City Commission and noted support for this effort. Commissioner McGinnis said, "The important thing is to get the information to the people and begin to work on this." Discussion. Commissioner Krebs stated, "I just wanted to encourage Steve [Richart] to get with the Manager and the TLBD [Tuscawilla Lighting and Beautification District] and take your time in constructing that letter that is going to go out to all of the people in Tuscawilla." "I WOULD LIKE TO MAKE A MOTION TO APPROVE ITEM '501'." MOTION BY COMMISSIONER KREBS. MAYOR BUSH STATED, "SECONDED BY COMMISSIONER MILLER." DISCUSSION. VOTE: DEPUTYMAYORBLAKE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 13 OF 20 REGULAR 502. Office Of The City Manager Requesting Authority From The City Commission To Enter Into An Emergency Contract With J. Raymond Construction Company To Construct Sidewalk Improvements In Front Of Building 2, Town Center, In The Amount Of $69,154.00 Plus A 5% (five percent) Contingency. Manager McLemore spoke on this Agenda Item. Discussion. "I WOULD LIKE TO MAKE A MOTION THAT THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS MAKES A FINDING THAT THERE IS INDEED AN EMERGENCY AND THAT WE AUTHORIZE THE CITY MANAGER TO ENTER - INTO A CONTRACT WITH J. RAYMOND CONSTRUCTION COMPANY TO CONSTRUCT A SIDEWALK IMPROVEMENT IN FRONT OF BUILDING 2, TOWN CENTER, IN THE AMOUNT OF SIXTY-NINE ONE HUNDRED FIFTY-FOUR THOUSAND DOLLARS ($69,154.00) PLUS A FIVE PERCENT (5%) CONTINGENCY THAT THE EMERGENCY IS BASED ON THE FACT THAT THERE IS NOT SUFFICIENT TIME TO GET BIDS IN, A CONTRACTOR IN PLACE, AND WITH THE CONTINUING SITUATION WITH CONSTRUCTION COSTS AND RAW MATERIAL PRICES INCREASING AT A VERY RAPID RATE, THAT WE ARE NOT ABLE TO GET A FIXED PRICE BID IN THE APPROPRIATE AMOUNT OF TIME, IN THE BEST INTEREST OF THE CITY." MOTION BY DEPUTY MAYOR BLAKE. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: DEPUTY MAYOR BLAKE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. REGULAR 503. Community Development Department Requests That The City Commission Determine What Name It Wishes To Provide To What It Has Called The Town Center. Commissioner McGinnis stated, "Keeping what we already have, we could still have a motto or - it would be 'Winter Springs Town Center' - and then we could add on to promotional material or events, the words 'Our Downtown." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 14 OF 20 Commissioner Miller said, "I think she hit on a good suggestion; maybe just call it 'Our Downtown Center' or 'Our Downtown' from time to time and see if it starts to catch on. I like it more than 'Town Center'." Commissioner Miller added, "I don't think we ought to go back and change everything." Deputy Mayor Blake remarked that "I think the right name is "'Winter Springs Downtown". Commissioner McGinnis said, "But not go back and change everything that we have done." Deputy Mayor Blake added, "But I think in moving forward, that is what we do." Commissioner McGinnis added, "I agree." Manager McLemore noted, "We will bring you some prices on changing the signage on the entranceway." With discussion, Commissioner Krebs stated, "I am not sure that we should even change it. I like 'Winter Springs Town Center'." Commissioner McGinnis commented that she liked "Winter Springs Downtown". "I MOVE THAT WE BEGIN CALLING OUR TOWN CENTER 'WINTER SPRINGS DOWNTOWN'." MOTION BY COMMISSIONER McGINNIS. SECONDED BY DEPUTY MAYOR BLAKE. DISCUSSION. MAYOR BUSH STATED, "THE MANAGER MADE THE STATEMENT ABOUT - BRINGING BACK SOME COSTS ON CHANGING THE SIGNAGE." COMMISSIONER KREBS NOTED, "WHAT ABOUT THE BUSINESS CARDS FROM THE BUSINESS OWNERS?" MAYOR BUSH SAID, "JUST SO THE MOTION IS CLEAR ON WHAT IS GOING TO HAPPEN - BECAUSE THE WAY THE MOTION WAS MADE - THEY HAVE TO GO OUT AND START CHANGING THE SIGNS RIGHT AWAY." DEPUTY MAYOR BLAKE STATED, "I DIDN'T READ THAT IN THE MOTION." VOTE: COMMISSIONER GILMORE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: NAY DEPUTY MAYOR BLAKE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. REGULAR 504. Public Works Department Providing The City Commission Information On The Trees For The (State Road) 434 Improvement Project (Village Walk) - Postponed To February 2Gh, 2005. As noted in the Agenda Item title, "Postponed To February 28th, 2005". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 15 OF 20 REGULAR 505. Office Of The City Clerk Requests The City Commission Determine What Should Be Done With City's "Record Copy" (Specifically Concerning Agendas, Minutes, Ordinances, And Resolutions) Once They Have Been Imaged. With discussion on option "R", Deputy Mayor Blake said to City Clerk Andrea Lorenzo- Luaces, "Assuming we selected option 'R,' what would happen to these documents and the time that it was determined that option 'R' could occur or could not occur?" City Clerk Lorenzo-Luaces stated, "We could still house these." Deputy Mayor Blake said, "1 would be more than happy to go with option 'R'." Commissioner Miller suggested that if "We went with item 'E' which was virtually do nothing - for the time being, then we eventually address this issue a year or two (2) from now when we have a place in the Town Center or a Library to put the records." Commissioner Miller added, "1 would go along with option 'E'. 1 think we should bring this back after all this is done, and figure out what to do with the paper. We may not need it, but on the other hand, it may be nice to just keep it and put it in a Library." Commissioner Krebs stated, "1 will go with option 'R'." Tape 2/Side B Mayor Bush stated, "1 think once it has been copied, we set a certain length of time and then it is shred." "MOTION TO ADOPT FOR THE TIME BEING, OPTION 'H', UNTIL SUCH TIME THAT IT IS DETERMINED WHETHER OR NOT IT CAN BE CARRIED OUT, ONCE THE MAYOR DOES SUCCESSFULLY BRING A LIBRARY TO THE CITY OF WINTER SPRINGS." MOTION BY DEPUTY MAYOR BLAKE. SECONDED BY COMMISSIONER KREBS. DISCUSSION. COMMISSIONER GILMORE SAID, "I THINK WHAT WE NEED TO DO IS PROCEED ALONG WITH THE IMAGING PROCESS THAT IS GOING TO HAPPEN, BUT I WOULD TAKE THOSE RECORDS AND PUT THEM IN BOXES AND I WOULD SEND THEM TO SOMEONE LIKE IRON MOUNTAIN FOR A TWO (2) YEAR PERIOD WHICH WOULD ALLOW YOU TO GET COMFORTABLE WITH THE INFORMATION YOU HAVE." CITY OF WINTER SPRINGS, FWRIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 16 OF 20 IN FURTHER DISCUSSING THE POSSIBLE OPTIONS, DEPUTY MAYOR BLAKE SAID, "I THINK BY PRESERVING AGE - PERHAPS GOING TO A LIBRARY, WE MIGHT HAVE THE SPACE HERE IN CITY HALL OR SOME OTHER PUBLIC SPACE WE END UP WITH IN OUR - WINTER SPRINGS DOWNTOWN, THAT WILL HAVE A PLACE - MAYBE WE HAVE ALWAYS TALKED ABOUT A CITY MUSEUM OR PERHAPS BLUMBERG'S HOUSE OR SOME FUTURE USE THERE - WE DON'T KNOW WHAT IS GOING TO HAPPEN, WHAT OPPORTUNITIES ARE GOING TO PRESENT THEMSELVES - THIRTY (30) CUBIC FEET OR FIFTY (50) CUBIC FEET, IT IS NOT A BIG DEAL; SO WHY DON'T WE JUST SIT ON THEM FOR A WHILE AND SEE WHAT DEVELOPS." MAYOR BUSH NOTED, "I WILL EXPLORE THE LIBRARY ISSUE WITH THE DIRECTOR OF LIBRARIES." DEPUTY MAYOR BLAKE ADDED, "I THINK WE SHOULD GET THE LIBRARY FIRST AND THEN LOBBY FOR SPACE." VOTE: COMMISSIONER GILMORE: AYE DEPUTYMAYORBLAKE: AYE COMMISSIONER MILLER: NAY COMMISSIONER McGINNIS: NAY COMMISSIONER KREBS: AYE MOTION CARRIED. Mayor Bush called a recess at 8:54 p.m. The Meeting reconvened at 9:02 p.m. REPORTS REPORTS 600. Office Of The City Attorney - Anthony A. Garganese, Esquire Attorney Garganese noted, "Mr. Binford tried to file another action and re-open the old case. Judge Simmons denied his Motion to reopen - his old Case." Next, Attorney Garganese mentioned that the "Seminole County Commission did Vote five to zero (5-0) to transmit a Comprehensive Plan Amendment implementing the Charter Amendment." Manager McLemore returned to the Commission Chambers at 9:04 p.m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 170F20 Mayor Bush mentioned that Mr. Binford had spoken with Mayor Bush and that Mr. Binford was going to file again, against the City. Discussion ensued on actions taken by Seminole County. Attorney Garganese added, "If you want to have - an Attorney-Client Session to discuss the particulars, I would be happy to do that." Further discussion ensued on Seminole County's actions related to J etta Point Park. REPORTS 601. Office Of The City Manager - Ronald W. McLemore Manager McLemore said, "Weare going to have a Seminar here - or are planning one, for Department Heads on Revenues - Municipal Revenues. It is going to be a Seminar type setting, eight (8) hours. We are going to do four (4) hours on one day and four (4) hours the next day." Manager McLemore added that he wanted to incorporate a "Two (2) hour luncheon session where the Commission could come in. We could have a lunch and go over - at a summary level, what the Department Heads went through in their training session, just to bring you up-to-date again on - what our Municipal Revenues are, the structure of them, and what opportunities there mayor may not be within the current law to take advantage of any additional opportunities." Manager McLemore asked the City Commission if they would want to be a part of such sessions, and suggested the dates of either March 1,2005; March 22,2005; or March 29, 2005. Commissioner McGinnis stated, "I would like to." Commissioner McGinnis added that she was available on any of the three (3) dates." Commissioner Miller said he would only be available on March 29th. Mayor Bush said, "That would be the first choice would be 1 st [of March], the second choice would be the 22nd [of March]. This end of the dais (Commissioners Gilmore, McGinnis and Krebs) can make either date. Commissioner Blake doesn't know for sure." Manager McLemore suggested that, "Michael [Blake] could check his calendar tomorrow and see if either one of those works, and then we will let you know." Deputy Mayor Blake said to Manager McLemore, "Why don't you call me - tomorrow." Manager McLemore said, "Okay." Mayor Bush added, "So it will be either the 1 st or the 22nd according to Mr. Blake's schedule." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 18 OF 20 The next issue brought up by Manager McLemore dealt with "A way to move with the expansion of City Hall." With discussion, Manager McLemore noted, "The Utility Fund can cover that six hundred thousand dollars ($600,000.00) for three (3) or four (4) years until we have enough Impact Fees accumulated to actually pay this off and allow us to go ahead right now." Manager McLemore inquired, "Do you want me to prepare this as an Agenda Item and bring it back to you at the next Meeting?" Commissioner McGinnis remarked, "Yes." Commissioner Krebs said, "Yes, please." Mayor Bush also stated, "Bring it back as an Agenda Item." Commissioner McGinnis added, "Correct." REPORTS 602. Office Of The City Clerk - Andrea Lorenzo-Luaces City Clerk Lorenzo- Luaces mentioned the Workshop scheduled for next Monday, February 21, 2005 on Dumpster Enclosures. Secondly, City Clerk Lorenzo-Luaces passed around some group photos of the City Commission and asked for a consensus of the Mayor and City Commission's preference. REPORTS 603. Office Of The Mayor - John F. Bush Mayor Bush remarked that the Opening Ceremonies for the Babe Ruth Baseball is this Saturday, eleven 0' clock (11 :00) at Central Winds Park, and the City Commission was invited. J etta Point Park and funding sources was next brought up for discussion by Mayor Bush. Mayor Bush suggested, "Our approach would be - we would like for them to step back, re-study this with more input from us and possibly Oviedo, and if it works out, then we would bring it back to the Commission for possible funding; if it suits what we think is right, based upon our analysis of what is needed in Winter Springs and possibly what Oviedo might think also." Commissioner Krebs stated, "I think you understand it." Manager McLemore added, "I will have your letter in the morning." REPORTS 604. Commission Seat One - Robert S. Miller No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 19 OF 20 REPORTS 605. Commission Seat Two/Deputy Mayor - Michael S. Blake Deputy Mayor Blake mentioned his interest in watching the Seminole County Commission's meeting regarding Jetta Point Park. REPORTS 606. Commission Seat Three - Donald A. Gilmore No Report. REPORTS 607. Commission Seat Four - Sally McGinnis Commissioner McGinnis spoke of the "Maintenance and landscaping of the traffic calming areas, particularly on Edgemon [Avenue], they are in terrible condition - they look really bad; and the medians on Charles Street. I guess it is ornamental grass, but it has been dead for months." Commissioner McGinnis added, "If somebody could look at that and replace it." Secondly, Commissioner McGinnis spoke of David Drive and suggested, "Wouldn't it be prudent for the City to take steps to go to those property owners around there, and - begin to assess boundaries and ownership." Commissioner McGinnis added, "If they build in right-of-ways - and easements." Manager McLemore said, "If you want us to go start developing a way to cure this problem, we can do that." Furthermore, Manager McLemore stated, "If you want to bring us to bring back to you a strategy - and show you what we have to do to cure this problem, we can do it." Commissioner McGinnis then said, "Maybe we need to start that." Manager McLemore asked, "What is the consensus of the Commission?" Commissioner Gilmore said, "First and foremost, I think we need to quit using the term right-of-way and easements, as the same term." Commissioner Gilmore added, "I think we need to quit using the term easement when we are talking about David Drive." Manager McLemore said, "Okay. We agree." REPORTS 608. Commission Seat Five - Joanne M. Krebs Commissioner Krebs mentioned locked restrooms on the Cross Seminole Trail near State Road 417, this past weekend. Commissioner Krebs also notes that tied up packages of sticks were stacked in front of the horses troughs in the same area of the Cross Seminole Trail. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14,2005 PAGE 20 OF 20 .:..:. AGENDA NOTE: THE FOLLOWING REPORT WAS GIVEN NEXT, AS DOCUMENTED. .:. .:. REPORTS REPORTS 604. Commission Seat One - Robert S. Miller Commissioner Miller requested a "Mouse" for his new Tablet Pc. Commissioner Krebs also stated, "I asked for that." Deputy Mayor Blake stated, "I would like an optical one." ADJOURNMENT Mayor Bush adjourned the Meeting at approximately 9:37 p.m. RESPECTFULLY SUBMITTED: . \ \,----- . ..n-"",~ ~~ALOREN~~-LUACES, CMC CJfV CLERK ,., / I APPROVED: Cl.r:/-l f. ,~ ~. BUSH lMA YOR NOTE: These Minutes were approved at the February 28, 2005 Regular City Commission Meeting.