HomeMy WebLinkAbout1997 02 24 Regular Item G
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COMMISSION AGENDA
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ITEM G
REGULAR x
CONSENT
INFORMATIONAL
February 24, 1997
MGR/ (((,.IlIA IDEPT
Authorization
REQUEST: City Manager requesting the Commission to give approval for the purchase
of two additional Police vehicles.
PURPOSE: The purpose of this item is to gain approval of the Commission to purchase
two new police vehicles to replace two existing vehicles with high-mileage and high
maintenance costs
CONSIDERATIONS:
The Police Department is in need of two (2) additional police vehicles to replace current
vehicles which are beyond their useable life span due to wear and tear, cost of operation,
and cost of maintenance. This need was recognized by the Police Department in their
Fiscal Year 1996-97 Budget when they requested four (4) vehicles. However, due to cost
cutting measures, that request for four vehicles was reduced to two. The Commission has
previously approved the purchase of two vehicles from the City of Okeechobee at the
workshop meeting of February 4, 1997. That purchase has been completed, but there
remain'two more current Police vehicles in need of replacement. Due to financial savings
elsewhere in the City's budget, we now have an opportunity to eliminate these older
vehicles and replace them with new.
As Police vehicles age, the cost of maintenance increases. To maximi~e the effective life
span of their vehicles and reduce maintenance costs, the Police Department uses a system
of rotating vehicles from the higher stress position as marked patrol vehicles to lesser
stress positions, such as unmarked Investigators vehicles, and special assignments such as
Community Relations and School Resource Officers. In FY 1995-96, even in spite of
these cost-saving measures, the Police Department replaced two engines and seven
transmission in their fleet of marked patrol vehicles. The Department was budgeted
$20,520 but had to expend $26,020 to keep the vehicles operating that have over 100,000
miles on their odometers. At the end of the first quarter ofFY 1996-97 the Police
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Department is already ahead of where they should be in expenditure for vehicle repair..
Much of these costs are created by the maintenance of these older high-mileage vehicles.
By replacing the worst of these vehicles with new cars, the Police Department can further
reduce its vehicle maintenance costs.
ISSUES ANALYSIS
There are two options for the purchase of two Police Package vehicles. The state contract
price is $19,525.00, with an undetermined delivery date available. As an alternative, the
Sheriffs contract price (through Don Reid Ford in Winter Park) is $19,385.00 with a
delivery availability offive days. By going with the Sheriff's contract over the state
contract, the City can save a total of $280 on the purchase price of the two vehicles. In
addition, the faster availability of the vehicles through Don Reid Ford will reduce the
maintenance costs sooner, providing additional savings. However, the two cars available
at Don Reid Ford are on a first come/first served basis with no holds in place. To take
advantage of the $38,770.00 cost, the City must move quickly. Otherwise the cost of two
police vehicles through the state contract is $39,050.00
FUNDING: Funding for these vehicles will be from additional General Fund Reserves
created by the savings from the new Solid Waste Contract.
RECOMMENDATION:
Authorize the expenditure of $38,770 from General Fund Reserves for the purchase of
two (2) 1997 Ford Crown Victoria 4-door Police Package sedans.
IMPLEMENTA TION SCHEDULE: Immediately upon approval of Commission.
ATTACHMENTS:
COMMISSION ACTION:
Solid Waste Fund
Revenue
Expenses
B,F.I, Contract Services
General Fund Customer Services
General Fund Franchise Fee
Total Expenses
Surplus (deficit)
Beginning Year Fund Balance
Surplus Deficit
Year Ending Fund Balance
1.296.000
1,200,000
31,000
16.000
47,000
1.247.000
49,000
-0-
49.000
49.000