HomeMy WebLinkAbout1996 11 11 Regular Item E
COMMISSION AGENDA
ITEM
E
REGULAR X
CONSENT
INFORMATIONAL
11 /11/96
Meeting
MGR. !l~ !DEP~U
Authorization
REQUEST: The Parks and Recreation .Department requests that the Commission review
for approval the Parks and Recreation Department's purchase of a custom
built concession trailer from reallocated previously approved 1996-1997
capital funds.
PURPOSE: The purpose of this request is to seek Commission approval for the purchase
of a one (1) year old mobile concession trailer, fully equipped, in the amount of
$4,500.00 valued at $6,600.00 new with a payback period of five (5) months
which will enable the Parks and Recreation Department to operate at various park
sites thereby increasing revenue receipts.
CONSIDERA nONS:
. It recently came to the Parks and Recreation Department's attention that a mobile
concession trailer was available for sale by an individual that resides in Ocala for
a furnished delivered price of $4,500.00.
. The trailer is custom built and has been utilized for just over one year. The selling
price is $4,500.00. The specifications are as follows: (See Attachment #1 / photo
copy)
*8'xll' x 6'6" high inside
*6'x3' rear door
*single axle
*double sided windows on both sides
*2 pressure lines for LP gas bottles
Page 2
Agenda Item-Trailer
November 11, 1996
*5000 BTU air conditioner with welded aluminum frame and lockable
on exterior
*2 exterior shelves for windows-serving purposes
*all aluminum enclosed
. The trailer comes equipped for $4,500.00 with the following which are practically
new:
*Super 88 popcorn machine
* Steamin Deamon hot dog steamer
* 1.7 foot cubic refrigerator
*0.6 cubic feet 600 watt microwave
*Back door strip curtain
* Spare tire
. To design and build this trailer the cost would be $5,200.00 plus the staff time in
coordinating the design/construction.
The amenities contained in the trailer as previously listed total $1,400.00+.
Total cost of the trailer unit is $6,600.00 minimum-designed, constructed and
furnished new-excluding staff time as follows:
*Trailer-
*Equipment-
*TOT AL-
$5,200.00
1,400.00
$6,600.00
. The concession trailer would be a tremendous addition to the Parks and
Recreation Department's concession operation in three (3) important ways as
follows:
A. The present trailer being utilized is being provided by Coca Cola free of
charge, however it is not guaranteed on a weekly basis. Whenever Coke
has a need or a special event they remove the trailer-this occurs mainly on
weekends when sales are the highest.
B. We presently use our loaned coke trailer to serve Cokes, Powerade,
Bottled Water, Chips, Candy, Sunflower Seeds, Whistle Pops and Sports
Nuts.
.;
Page 3
Agenda Item-Trailer
November 11, 1996
The proposed trailer would facilitate the additional sale items of Popcorn,
Hot Dogs, Pizza and Snow Cones and increase sales, of course.
C. This trailer would enable the Parks and Recreation Department to take
advantage of numerous revenue opportunities such as:
* Soccer Fields at Central Winds Park on a continual basis
*Trotwood Park-afternoon practice sessions of leagues
*Trotwood Park and Central Winds Park picnic areas when large
groups need the service.
*Special events in amphitheater area
ISSUE ANALYSIS:
. Our portable concession operation is presently located in the middle of the soccer
complex at Central Winds Park and operates from four (4) to seven (7) days per
month. We have analyzed the revenue receipts, labor and food costs for the
portable operation and the results reflect a $100.00 per day minimum profit
serving from a bare bones menu selection.
With the continuous availability of our own trailer and the ability to offer more
popular concession items we can operate twelve to fifteen days per month during
the competitive seasons. We predict that we can recapture the initial capital outlay
cost in four (4) to five (5) active months.
. On the down side, should all Parks and Recreation Department concession
operations be terminated in the future we estimate that we could loss a portion of
the initial $4,500.00 purchase price when auctioned.
FUNDING:
. The Parks and Recreation Department's 1996-1997 approved Capital
Improvements account allocated $12,000.00 for the installation of Dugouts for
the Tee-Ball Fields at Central Winds Park. We are prepared to have the dugouts
installed at a cost of $3,000.00 and have a written quote in hand for the project
amount. A savings realized of $9,000.00+-.
-,
Page 4
Agenda Item-Trailer
November 11, 1996
This more than favorable price quote for the dugouts will allow for the
concession trailers purchase if approval is granted to reallocate $4,500.00 from
the 7200-56310 Capital Improvements account and transferred into the 7200-
56410 Other Equipment account.
RECOMMENDA TION:
. The Parks and Recreation Department recommends that the Commission review
and approve the request for the purchase of the portable custom built concession
trailer in the amount of $4,500.00 and that the $4,500.00 be reallocated from the
1996-1997 / 7200-56310 Capital Improvement account into the 1996-1997 /
7200-56410 Other Equipment account to facilitate the purchase.
IMPLEMENTATION SCHEDULE:
. Upon approval a check request could be made and the purchase concluded within
ten (10) to fifteen (15) working days.
ATTACHMENTS:
Attachment #1-
Copy of trailer photo
COMMISSION ACTION:
/agenda28
'.
ATTACHMENT 111