HomeMy WebLinkAbout1996 10 14 Consent Item C
COMMISSION AGENDA
ITEM C
REGULAR
CONSENT X
INFORMATIONAL
. October 14, 1996
Meeting
MGRJ(\0t\ IDEPT jLt--
Authorization
REQUEST: Public Works/Stormwater Division Requesting Authorization to Waive the
Bidding Procedures for Emergency Repairs to the Stormwater Pipes on
Meadowbrook Drive.
PURPOSE: The purpose of this Board item is to request that the City Commission declare the
necessary stormwater piping repairs on Meadowbrook Drive an emergency, waive
the bidding procedures and authorize the repairs be performed at a cost of
$8,613.00 plus 10% contingency.
CONSIDERATIONS:
This authorization is needed to perform the necessary repairs to the stormwater
piping system on Meadowbrook Drive that ensure the stormwater system adequately
functions and the road can be repaired. On September 17, 1996, the water main at the
comer of Meadowbrook Drive and Elmwood Drive broke due to the settling of a
stormwater conflict manhole. Residents were without water for six hours during the
repair and the majority of the intersection was damaged.
The problems at this intersection in Wildwood have been ongoing for many years.
There appears to be a spring in the immediate area which causes undermining of the pipes
and structures and subsequently the pavement. To fix the problem correctly requires the
reconstruction of the stormwater pipes, the replacement of the conflict manholes and the
installation of under drains. These requirements exceed the capabilities of the Public
Works Department equipment and staffing.
October 14, 1996
Consent Agenda Item C
Page ..2
A scope of work incorporating the aforementioned items was developed and
fOlwarded to three contractors who have done or are doing construction work for the
City. The quotes are $8,613.00 Sunshine Building and Development Corp., $16,300 from
Prime Construction Group, Inc. and $10,100 from Blue Ox Construction. Sunshine
Building and Development Corp. is currently installing the reclaimed water residential
distribution system in Highland Village on MacGregor Road. They have been low bidder
on five utility projects over the last eight years.
ISSUE ANALYSIS:
Section 2-152 of the City Code of Ordinances requires written bids with official
publication fifteen days prior to opening. The City Commission may waive the
requirement for receiving written bids if it is determined an emergency exists that warrants
said waiver.
FUNDING:
The $8,613 cost can be paid from the Stormwater Utility Fund capital
improvements line code, 4412-56310. Funds will be expended by November 15, 1996.
RECOMMENDATION:
It is recommended that the City Commission declare the necessary stormwater
piping repairs on Meadowbrook Drive an emergency, waive the bidding procedures and
authorize the repairs be performed at a cost of$8,613.00 plus 10% contingency.
IMPLEMENTATION SCHEDULE:
The repairs should be completed within two weeks of authorization. Public Works
will contract separately for the asphalt restoration which will occur within one week of
completion of repairs.
October 14, 1996
Consent Agenda Item C
Page-1
ATIAcBMENTS:
1. Scope ofW ork
2. Sunshine Building and Development Quote
3. Prime Construction Group Quote
4. Blue Ox Construction Quote
5. Section 2-152 - City Code of Ordinances
COMMISSION ACTION:
Attachment No. 1
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I .., ;'
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Scope of Work
Meadowbrook Dr. and Elmwood Stormwater Repair
Please provide an estimate for this project which will include the following work:
1. Well pointing for the area as necessary for successful completion of the work.
2. Demolition and removal of existing conflict manhole A.
3. Demolition and replacement of existing conflict manhole B.
4. Compaction and soil stabilization of areas below manhole B and C as well as below the
Storm Sewer line.
5. Raise Inlet C.
6. Lift and reset Storm Sewer pipes as necessary to ensure proper seal around the bells.
7. Resetting of the Storm Sewer lines will include the use ofRamNeck and filter fabric as
necessary to ensure an adequate seal of any joints.
8. Install approximately 75' of under drain.
9. Replace existing non-functioning 15' storm drain running N/S under Meadowbrook Dr.
with 8" underdrain.
10. Order and provide equivalent replacement structure for manhole B.
11. Tie in 6" underdrains to replacement structure at 2" above invert of Storm Sewer.
12. Survey existing elevations of sewer line, storm sewer line, manhole B and manhole C
as necessary to determine the proper elevation that manhole B and manhole C, as well
as the existing sewer line should be set for sufficient restoration of these systems.
The City will provide all quantities of materials necessary for the completion of this work as
specified by the Contractor.
Restoration of the pavement will be performed by the City of Winter Springs
The City of Winter Springs is interested in beginning this work as soon as possible. Please call
Chris Murphy at 327-2669 if you have any questions.
/cwm
Attachment No. 2
Sunshine Building and Development Corp.
POST OFFICE BOX 180958/ CASSELBERRY, FLORIDA 32718-0958/ PHONE (407) 339-6721/ FAX: (407) 331-7542
October 1, 1996
Christopher W. Murphy, E.I.T.
Stormwater Utility Manager
City of Winter Springs
110 N. Flamingo Ave.
Winter Springs, FI 32708
Dear Chris:
In response to the work we looked at together at Meadow Brook, we
propose to do the following for the lump sum price of $ 8,613.00.
1- Lay Underdrain across road and tie into inlet.
2- Remove inlet, place eight (8") inches of rock and reset
the inlet.
3- In~tall a new structure (4' x 5") and remove and replace two
joints 29' x 45" of RCP.
4- Install 10 feet of underdrain stub-outs on both sides of manhole.
5- Furnish, Install and remove wellpointing system for this job.
6- Remove 1 manhole, remove 1 inlet and remove 30 feet of
15" RCP.
All debris and scrap removal to be done by the city.
Thank you for the opportunity to quote this work for you.
Very truly yours,
JTB:rwb
le/e3/96 e9:22 6 407 856 8182
PRIME CONS GROUP
p.el
Attachment No.3
Prime Construction Group, Inc.
5528 Force Four Parkway PH (407) 856-8180 .
Orlando, ~L 32809 .FX (407) 8&6-8192
Florida Licenses CGC 037504
P.o. Box 690607
'Orlando, FL 328S9-QS(
cue 056S50
"October 2, 1996
Mr. Chris Murphy
City of Winter Springs
PH 327 -2669
FX 327 -0942
Reference storm Repair at Meadowbrook and Elmwood
nc~r Mr Mllrphy,
As requested, we will provide the folloWing services on the above referenced project.
Items not specifically addressed in your request, but will be furnished by the City are as
follows:
.Hauling away of debris and payment Of dump fees
Sawcutting of Asphalt
Replacement of Base and A.sphalt
Rental of Barricades
Fine Grade and Replace Sod
Furnish Materials to brick in the storm Structures
Furnish Materials such as ram neck, filter fabric, all underdrain materials
Purchase 9f New Structure "C' If required
Furnish Stone for Sumping and ~tabilization
Items of Work by Prime Construction are as follows:
Supervisor 3 days
Track Excavator up to 1 week
Loader up to 1 \\leek
Wellpoint System - Installed and Removed
Maintain fuel in Wellpoint System
Pipe Crew 3 Days
Our lump sum price to accomplish this work i5 $16,300.00. Please contact U6 if
you have any questions.
S.in~re(y, g /
ff1 e. ~~t
Reynold~ C. Holiman
Vice President
Attachment No. 4
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BLUE OX LAND SERVICES
706 TURNBULL AVE,STE 303
ALTAMONTE SPRINGS FL.32701
,,-
MEADOWBROOK DR.AND ELMWOOD
STORMWATER REPAIR
CITY OF WINTER SPRINGS
ATT:CHRIS MURPHY
PHONE 327-2669
9/30/96
1. PROVIDE DEWATERING FOR RESTORATION.
2. PROVIDE CONFLICT MANHOLE ~B.
3. REMOVE MANHOLES ~A AND ~B.
4. RESET NEW STRUCTURE #B.
5. RAISE INLET BC TO PRIOR GRADE.
6. RESET STaRN PIPES AT PROPER GRADE.
7. COMPLETE ALL REPAIRS NECESSARY TO STORM SYSTEM.
S. INSTALL APPROXIMATELY 75 L.F. 6'UNDERDRAIN.
9. REMOVE 15' STORM LINE MEDOW8ROOK OR & REPLACE W/S'U.D.
10. PROVIDE PROPER COMPACTION. WHERE REQUIRED.
TOTAL $10,100.00
CITY TO SUPPLY MATERIALS LISTED BELOW.
QUANITY .
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1. TYPE 57 STONE FOR UNDERDRAIN & MANHOLE BASES.
75 L.F .6'
33 L.F .S'
2 EA. MANHOLES.
2. FILTER FRABIC FOR PIPE JOINTS,M.H.CONNECTIONS.
AND UNDERDRAIN INSTULATION.
3. BITAMASTIC MANHOLE PAINT.
4. UNDERDRAIN 6'& 8'
5. PORTLAND CEMENT
6. MANHOLE BRICK
APPROX.30 TONS.
ONE ROLL 12.5 FT .WIDE
ONE 5 GAL.BUCKET
75 L.F.6'& 33 LJ.S'
20 BAGS
300 EA.
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NOTES:
1. CITY TO HAUL AWAY ALL DEBRIS.
.CONCRETE,ASPHALT.STRUCTURES.CURB.
2. ROAD RESTORATION NOT INCLUDED.
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THE TIME FRAME OF WORK WILL BE 1 WEEK.
Attachment No. 5
9 2-117
WINTER SPRINGS CODE
Sec. 2.117. Waiting period for annexation or
rezoning of property.
No parcel of property shall be considered for
annexation into the city, nor shall any parcel of
property within the city be considered for rezoning,
for a six-month period of time following the denial
of a petition for annexation or rezoning; provided,
however, that the six-month waiting period may
be waived by the city commission.
(Code 1974, ~ 2-1.1)
Sees. 2-118-2.135. Reserved.
ARTICLE VI. FINANCE.
DIVISION 1. GENERALLY
Sees. 2.136-2.150. Reserved.
DIVISION 2. PURCHASING
Sec. 2-151. Purchase orders.
Purchase orders shall represent authorization
to purchase the item stated on the purchase order
subject to the purchase order being . approved by
the head of the department making the purchase
and the city manager.
(Code 1974, S 2-22)
Sec. 2-152. When written bids are required;
waiver.
The city shall receive written bids on all pur-
chases for more than four thousand dollars
($4,000.00). The city commission may waive the
requirement for receiving written bids if it deter-
mines an emergency exists that warrants said
waiver. Nothing herein shall be construed as a
waiver of the requirement to comply with Florida
law in the purchase of its services and supplies.
(Code 1974, S 2-23; Ord. No. 564, S 1, 7-25-94)
.Charter references-Independent audits, 9 4.12; finan-
cial procedures generally, 9 7.01 et seq.
Cross references-Licenses and business regulations, !l
10-1 et seq.; taxation, 918-1 et seq.
State law references-Municipal finance and taxation, F.S.
9 166.201 et seq.; budget adoption, F.S. !l 200.065; municipal
financial matters, F.S. ch. 218.
Supp. No. 14
Sec. 2.153. Bidding procedure.
All written bids shall be submitted to the city
clerk. All bids shall be opened by the city man-
ager, or city official designated by the city man-
ager. When written bids are required, the speci-
fications for such bids shall be advertised in a
newspaper of general circulation in the county at
least fifteen (15) days prior to the opening of the
bids; however, emergency specifications without
advertisement may be permitted upon unanimous
vote by all members of the city commission.
(Code 1974, S 2-24)
Sees. 2.154-2.190. Reserved.
DIVISION 3. CITY-OWNED PERSONAL
PROPERTY
Sec. 2.191. Definition of property.
The word "property" as used in this division
means fixtures and other tangible personal prop-
erty of a nonconsumable nature, the normal ex-
pected life of which is one (1) year or more as
determined by the custodian of the property as
hereinafter provided which property is owned by
the city.
(Ord. No. 421, S I, 6-13.88)
c.....
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Sec. 2.192. Identification; record; inventory.
(a) Each item of property which it is practi-
cable to identify by markings shall be marked in
a manner in accordance with standard auditing
procedures.
(b) The city manager shall be responsible for
maintaining on behalf of the city an adequate
record of property. Such records shall contain in-
formation in accordance with standard auditing
procedures.
(c) A complete physical inventory of all prop-
erty shall be taken annually and the date inven-
toried shall be entered on the property record. The
city manager shall take an inventory of property
in the custody of a custodian whenever there is a
change in such custodian. The inventory shall be
compared with the property record and all discrep-
ancies will be traced and reconciled.
(Ord. No. 421, SS II-IV, 6-13-88)
142