HomeMy WebLinkAbout1996 05 13 Consent Item G
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COMMISSION AGENDA
ITEM
G
REGULAR
CONSENT X
INFORMATIONAL
May 13, 1996
Meeting
MGR d~ /DEPT -!J t;{
Authorization
REQUEST: Fire Department requesting authorization to enter into a contract agreement
for HVAC (Heating, Ventilation, Air Conditioning) Equipment and
Installation for Fire Station on North Moss Road
PURPOSE: The purpose of this Commission item is to authorize the City Manager to enter
into a contractual agreement with Wayne's Heating and Air Conditioning for the
installation of Two - 4 ton HV AC Systems at Fire Station #24 at a cost of
$6,207.82.
CONSIDERA nONS:
The project is needed to replace the HV AC system that is currently in operation at
Fire Station #24. The HV AC system is 22 years old, requires constant repairs, and
utilizes Freon 500 that is extremely difficult and expensive to obtain.
Bids for the HV AC System Equipment and Installation were opened on April 24,
1996 under Bid #96-017. The low bidder was Wayne's Heating and Air Conditioning of
Lake Mary, Florida, with a bid of $6,207. 82. The project scope of work includes all
materials, equipment, and labor necessary for a complete and properly functioning
mechanical installation. Existing ductwork is to be inspected, repaired and modified as
necessary to be compatible with the new equipment, an additional return air duct is to be
installed, any necessary modifications to the electrical service are included, removal of
old air handlers, condensers, duct heater, and any other material from the site and
disposed of properly.
i
May 13, 1996
Consent Agenda Item G
Page 2
FUNDING:
The project was budgeted in the current fiscal year in the Fire Department Repair
and Maintenance Building line code (# 2210-54660) at an estimated cost of$9,000. The
bid cost of $6,207.82 is less than budgeted for the project. Funds for this project will be
expended within 30 days of completion of the project.
RECOMMENDATION:
I am recommending that the City Manager be authorized to enter into a
contractual agreement with Wayne's Heating and Air Conditioning for the HV AC System
Equipment and Installation for Fire Station #24 on North Moss Road. The project would
be funded out of the Fire Department Repair and Maintenance Building line code
(# 2210-54660).
IMPLEMENTATION SCHEDULE:
The contract time for starting this project is 15 days after issuing the notice to
proceed. The contractor is aware that the building is utilized 24 hours a day and very
little interruptions are anticipated. This project should be completed by June 30, 1996.
ATTACHMENTS:
1. Deputy City Clerk Bid #96-017 Summary
2. Acceptance of Proposal Form
COMMISSION ACTION:
;.
CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS. FLORIDA 32708-2799
Telephone (407) 327-1800
PROJECT TITLE: HV AC Equip. and Installation for F.S. on Moss Road
BID NUMBER: 96-0 I 7
BID OPENING DATE: April 24. 1996
The bid opening was called by: J.P. Petrencsik
Title and Time: Purchasing Director
2:01 p.m.
Bid opening was closed:
2:05 p.m.
Present as witness:
Tim Lallathin. Fire Chief
Dave O'Brien. Deputy Fire Chief
Nancv Vobornik. Purchasing Secretary
Bid Bond Required:
No
Performance Bond Required: No
--------------------------------------------
Two Bids Received:
1) Air Quik, 551 Land Avenue, Longwood, FL 32750
in the amount of$6,502.00.
2) Wayne's Heating, AlC & Commercial Refiigeration, P.O. Box 951195, Lake Mary, FL 32795-1195
in the amount of$6,207.82.
.
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a:: Fire Department
City Mnnager
Purchasing Department
ATTACHMENT # 1
..
PROPOSAL
'UJ~ '4
HEATING. AIR.CONDITIONING & COMMERCIAL REFRIGERATION
POST OFFICE BOX 95119S
LAKE MARY, FLORIDA 327915- 11915
PROPOSAL SUBMITTED TO: PHONE: DATE:
327-1800 April, 24, 1996
NAME: JOB NAME:
City of Winter Springs Fire Station on Moss Road
STREET : STREET:
1126 East State Road 434 102 N. Moss Road
CITY: CITY: STATE:
Winter Springs Winter Springs Fl.
STATE:
Florida 32708
407-3:.23-0503
We hereby submit specifications and estimates for: Installation of 2 Rheem, air to air heat
pump systems, per Bid # 96-017, to include;
2-RPLA048JAZ-3 Condensing units and 2-RBHA21J05NFGA-I Air handlers,
2- heat pump thermostats, 2 fires tats , 2 horizontal pans, 2 secondary
pans, inspect duct work and repair if necessary, add 1 duct run to
TV roam, includes all necessary installation materials and labor.
Warranty: Five (5) years on compressor and coils, One (1) year on
all parts and labor.
w. hereby propose to furnish tabor and ..terfaJs-co8pJete in .ccord~nc. wfth the above spee1'1cltfons. far the su. of:
Sixty Two, Hundred Seven and 82/100 ,':-.';;'dd:-.':-.''*dolhr. IS 6,207.82
I with p.y...nt to bl ..dl IS (ollo.s'
1%-10 days.
All .norhl is g"lrlntoed to be IS spect(ltd. All work to be COllpllted In I workoynlfke .Innlr Iccordlng to stlndlrd prlctlc... Any Iltorllion or devhtlon
(ro. Ibon specfflCltton. In"ohlng ..tre co.ts, will bl "Ic"ted only upon wrltton orders. and will beco.. an ..trl Chlrgl o..r Ind Ibon the ,".tl..te. All
Igr....nts contlnglnt upon strlklS, Iccldents or dlhy.
the,u(ter at thl optton of the "ndo,slgned.
Authorized Signature
30
d.y. Ind Is "old
~
ACCEPTANCE OF PROPOSAL
The above prices, speciffcations and conditions are hereby accapted. You are authorized to do the ~ork as speci-
fied. Payment will be .ade as outlined above.
ACCEPTED:
Sfgnature
Date
Signature
ATTACHMENT # 2