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Home My WebLink About1996 02 26 Consent Item C COMMISSION AGENDA IT EM c REGULAR CONSENT INFORMATIONAL 2/26/96 Meeting MGR //~/v/'r,j// /DEPT G).V f Authorization REQUEST: The Parks and Recreation Department requests the Commission to grant authority to the City Manager to enter into a Letter of Agreement with the Seminole County Sheriff's Office with conditions for implementation of the "Chain Gang" work program. (Letter of Agreement attached-#2) PURPOSE: The purpose of this Board item is to inform the Commission of the programs criterion for their consideration. CONSIDERA TIONS: * Program is to be implemented by the Seminole County Sheriff's Office. Implementation date is February 12, 1996 or shortly thereafter. Program is staffed utilizing inmate labor to clean and beautify Seminole County Public areas including roadways, easements and parks. Will be two (2) armed correctional officers guarding two (2) groups of four (4), inmates=eight (8) inmates as they work. Inmates are responsible for obtaining their own insurance. Possible Winter Springs projects are: Creek debris removal Parking Lot Sweeping Sod Work Fence Line Cleaning Raking Ditch Digging Weeding Weed eating City of Winter Springs entered into an agreement with Seminole County Judicial Services Department in July 1995, for the purpose of utilizing Community Service worker participants to perform same type tasks. This program has been very successful to date. * * * * * * " ISSUE ANALYSIS: The major issue which will arise could possibly be the public visual awareness from time to time of the inmates presence in the park areas during normal work hours, which may cause some concern in the early implementation stages of the program. Have discussed this issue with Ann Bryant, Program Coordinator with the Sheriff's office, and inquired as to the possibility of scheduling park venue work from 8:00am until 3 :30pm. This will provide for inmates vacating the heavily attended public areas prior to 3 :30pm when guests are arriving on a normal day to day basis. Ann Bryant stated that the work projects will be scheduled far in advance and that she saw no problem in honoring low attendance hours for park related projects. , FUNDING: There are no known costs for the program at this time. Should there be any need to purchase any additional brooms, shovels or rakes (small tools) to supplement the program needs while addressing City projects, we could accommodate and satisfy the need through the existing operational budget. If approved and implemented the programs success and work production would hopefully result in the completion of numerous mundane labor tasks normally performed by City forces thereby freeing up hours for needed special project agenda tasks. RECOMMENDA TION: Approval of the City Commission for the City Manager to enter into and execute the Letter of Agreement with the Seminole County Sheriff and participate in the "Chain Gang" program with the understanding that no major costs are incurred on behalf of the City and that the citizenry is not exposed to any danger. IMPLEMENTA TION SCHEDULE: Sheriff's office has stated that the proposed work schedule agenda dictates that late March or early April would be the earliest scheduling date for City of Winter Springs venues. ATTACHMENTS: #1- Letter from Program Coordinator dated January 19, 1996 #2- Letter of Agreement COMMISSION ACTION: ~.. ATIACHMENT III ~ Sheriff Donald F. Eslinger Member, Florida Sheriff's Association 1'1<1'" ~Z, 1J>.~ . 'J 1,./'fJ.,J Rev Seminole County January 19, 1996 Don Wilson, Director Parks and Recreation City of Winter Springs 1126 East SR 434 Winter Springs, FL 32708 Dear Mr. Wilson: As a follow-up to our recent telephone conversation, please be advised that effective February 12, 1996, the Seminole County Sheriff's Office will implement the "chain gang" program. This program will utilize inmate labor to clean up and beautify Seminole County. There will be two (2) armed correctional officers guarding two (2) groups of four. (4) inmates, for a total of eight (8) inmates. We are seeking your assistance in identifying projects and locations that will benefit from this program. The following criteria will be used: . low density/high visibility areas (roadways, parks, etc.) . no weapons or dangerous tools (machetes, axes, etc.) . no working in water (lakes, ponds) Please provide me with your suggestions and input at your earliest convenience. If you have any questions concerning the foregoing, please let me know. I can be reached at 324-5231. Our fax number is 324-5237. Thank you for your assistance. Sincerely yours, ~S.0~ Ann S. Bryant Programs Coordinator ......' ", lab 1345 28th Street, Sanford, Florida 32773-9399 Office: (407) 330-6650 / Corrections: (407) 323-6512 / Orlando Exchange: (407) 831-3316 FEE 20 '96 03: 15PM KRUPPEr--lBACHER & ASSC P.2/3 SEMINOLE COUNTY SHERIFF'S OFFICE/CITY OF WINTER SPRINGS, FLORIDA CHAIN GANG PROGRAM AGREEMENT TInS AGREEMENT, entered into this _ day of , 1996, by and between the SEMINOLE COUNTY SHERIFF'S OffiCE ("County") and the CITY OF WINTER SPRINGS, FLORIDA ("City"), provides as follows: WHEREAS, the County and the City are desirous of providing for a program that utilizes prisoners to reduce cost to ta."q>ayers; NOW, THEREFORE, for and in consideration of the mutual promises hereinafter made, the parties agree as follows: (1) In consideration of the benefits derived from participation in the Seminole County Chain Gang Program, City of Winter Springs, Winter Springs, Florida 32708, agrees as follows: (A) To provide work venues for the Chain Gang Work Group. (B) Work venues and schedules to be coordinated through the Programs Coordinator at the Sheriff's office. (C) Provide work tasks which are a low density, high visibility areas using no dangerous tools and no assignments in water (lakes, ponds). (2) County, as pan of its Chain Gang Program shall provide th~ following to the City: (A) Inmate labor consisting of 2 groups of four (4) inmates with two (2) armed correctional officers serving as guards. (B) Inmate labor to address work assignments at City venues which have been scheduled and mutually agreed upon. (3) Both City and County agree to indemnify and hold hannless one and the other ?~OM 407-426-7767 o 2 - 2 0 - 3 6 0 3 : l 6 p '" ?02 . - ~ -- ~ - ~ -- - -+ FEB 20 '96 03:15PM KRUPPENBACHER & ASSC P.3/3 including Officers, Agents and Employees. (4) Program participation may be terminated immediately by the City or the County with written notification. IN WITNESS WHEREOF, and intending to be legally bound hereby, the undersigned parties have executed the foregoing Agreement as of the date and year first above written. WITNESSES: John Bush, Mayor CITY OF WINTER SPRINGS 1126 East State Road 434 Winter Springs, FL 32708 PRINT NMJE PRINT NA!\1E Donald F. Eslinger, Sheriff STh-fiNOLE COUNTY SHERIFF'S OFFICE 1345 28th Street Sanford, FL 32773-9399 PRINT NAME PRINT NAME FROM ~07-425-7767 o 2 - 2 0 - 9 6 C 3 : 1 6 ? ~[ P03