HomeMy WebLinkAbout1996 02 12 Consent Item B
COMMISSION AGENDA
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ITEM
B
REGULAR
CONSENT X
INFORMATIONAL
February 12, 1996
Meeting
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MGRA'J-VV /DEPT /'
Authorization
REQUEST: Public Works Department/Utility Division is Requesting Authorization to Enter
into a Contract Agreement for the Construction of Well #6.
PURPOSE: The purpose of this Board item is to authorize the City Manager to enter into a
contractual agreement with American Drilling, Inc. for the construction of Well #6
at a cost of$130,000 plus a 10% contingency.
CONSIDERATIONS:
The construction of Well #6 is needed to provide a backup well for Water
Treatment Plant #2 which is located in the Highlands. On December 6, 1995, bids for Bid
#96-004 Well #6 Construction were opened. The low bidder was American Drilling, Inc.
of Lutz, Florida with a bid of$130,000.00. The check of American Drilling's references
found no problems. Well #6 will be the second well for Water Treatment Plant #2.
WTP#2 is located on Sheoah Boulevard in the Highlands near the tennis courts. Both the
other two water plants have at least one backup well. Well #6 would be constructed east
of Sheoah Boulevard and north of Cleam Court in a large common area. The piping and
electrical conduit are already in place.
FUNDlNG:
This project was budgeted in the current fiscal year under the Utility Departments Capital
Improvement Budget (#56310) at an estimated cost of$95,000. We have saved enough
on other capital improvement projects to cover the $35,000 cost differential. Funds for
this item will be expended within 150 days of issuance of the Notice To Proceed.
RECOMMENDATION:
I am recommending that the City Manager be authorized to enter into a
contractual agreement with American Drilling, Inc. For the construction of Well #6 at a
cost of$130,000 plus a 10% contingency. The project would be fimded out of the Utility
Department Capital Improvement line code.
IMPLEMENTATION SCHEDULE:
The contract time for this project is 150 days with an estimated completion date of
August 1, 1996. No disturbance to the water supply or traffic flow in the area is
anticipated. Actual drilling should take approximately 30 days. Residents in the area will
be notified prior to construction.
ATTACHMENTS:
1. Agreement Form
2. City Clerk Bid 96-004 Summary
3. Consulting Engineer Recommendation
COMMISSION ACTION:
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Attachment' No.1
SECTION 00500
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AGREEMENT FORM
1.
GENERAL.
1.01
THIS AGREEMENT, made this _ day of / 199.6 by and between
(1) the City of Winter Sprinos , hereinafter called the Owner, and
(2) American Drillinq Inc. doingbusinessasa
(3) / and hereinafter called the Contractor.
1.02
The Owner and Contractor agree as follows:
A.
Contract Documents
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The Contract Documents consist of this Agreement; all Technical, General, and Supplementary
Conditions and Sections contained in the Project Manual; the Drawings as listed on the Bid
Form and Index to Drawings; all Addenda issued prior to and all Change Orders issued after
execution of this Agreement. These form the Contract and all are as fully a part of the Contract
as if attached to this Agreement or repeated herein.
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B.
Scope of Work
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The Contractor shall perform all work required by the Contract Documents for the construction
of Water Supplv Well No.6
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C.
Contract Time
The Contractor shall begin work within 10 days after the issuance of a written Notice to
Proceed and shall complete the work within 150 calendar days from the date of the Notice to
Proceed. Installation of the well pump may occur after the contract completion date at no
additional expense to the Owner.
D.
liquidated Damages
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OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that
OWNER will suffer financial loss if the Work is not substantially complete within the time
specified in Paragraph C above, plus any extensions thereof allowed in accordance with the
General Conditions. They also recognize tha delays, expense and difficulties involved in proving
in a legal arbitration proceeding the actual loss suffered by OWNER if the Work is not
substantia,lIy complete on time. Accordingly, instead of requiring any such proof, OWNER and
CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR
shall pay OWNER $200.00 for each day that expires after the time specified in Paragraph C for
final completion until the work is finally complete.
E.,
Contract Price
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The Owner will pay the Contractor in current funds for the performance of the work, subject
to additions and deductions by Change Order, the Total Contract Price of 0 n e h tJ n d r p rt t h i r t y
tho usa n d Dollars ($130.00 O..OBayments will be made to the Contractor for actual
constructed quantities on the 6asis of the Schedule of Unit Prices included as a part of the Bid
which shall be as fully a part of the Contract as if attached or repeated herein, and subject to
completion of the work, in accordance with the Contract Documents.
00500-1
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Payments
The Owner will make payments as provided in the General Conditions and Supplementary
, ..Conditions. '
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G.
Engineer
The Project has been designed by Conklin, Porter & Holmes-Engineers, Inc., referred to in the
documents as the Engineer, whose authority during the progress of construction is defined in
the General Conditions and Supplementary Conditions.
1.03 ' IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first
above written.
CONTRACTOR:
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American Drillinq Inc.
Name of Firm
(Seal)
By (Signature and Title)
Attest
OWNER:
City of Winter Springs
Name of Owner
(Seal)
By (Signature and Title) Ronald W. McLemore, City Manager
Attest
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END OF SECTION
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00500-2
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Attac~qlent No.2
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CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708-2799
Telephone (407) 327-1800
PROJECT TITLE: Water Supply Well No.6
BID NUMBER: 96-004
BID OPENING DATE: December 6.1995
The bid opening was called by: J.P. Petrenscik
Title and Time: Purchasing Director
2:04 p.m.
Bid opening was closed: 2: 1 0 p,m.
Present as witness:
Doug Taylor. Assistant Utility Director
N ancv V ohomik. Purchasing Secretary
Bid Bond Required:
YES
Performance Bond Required: NO
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Two Bids Received:
1. Meredith Environmental Services, P.O. Box 585648, Orlando, FL 32858-5648
in the amount of$145, 167.00.
2. American Drilling, Inc., 14811 N. 12th St., Lutz, FL 33549
in the amount of$130,000.00
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cc: Utilities
City Manager
Purchasing
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Attac~ment No.3
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Conklin, I ~orter and Holmes
@ ~ ~ ENGINEERS, INC.
o 1104 E. ROBINSON STREET
ORLANDO, FLORIDA 32801-2092
TEL 407 -425-0452
FAX # 407-648-1036
January 3, 1996
~r. John Govoruhk
City ~anager
City of Winter Springs
1126 E. S.R. 434
Winter Springs, Florida 32708
RE: City of Winter Springs - Water Supply Well No.6
Bid No. 96-004
CPH Project No. W0446.01
Dear Mr. Govoruhk:
On Wednesday, December 6, 1995, the City received bids for Water Supply Well No.6 at
the various locations. Copies of the bids were made and provided to us for review.
The following is a summary of the bidders and their associated bid prices:
Contractor Base Bid Price
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American Drilling $ 130,000.00
Meredith Environmental Services $ 145,167.00
Engineer's Estimate of Probable Construction $ 93,100.00
Cost
A complete bid tabulation of all bids received is attached for your information. The majority
of the additional cost for this project (above estimate) is attributable to the requirements of
SJRW~D for the 4" test well.
As can be seen in the summary, the two bids were very competitive, lUld within 11.0 percent
of each other.
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American Drilling has not performed work for the City or any client of CPH and therefore
we have no working knowledge of the contractor. A review of references and other data
reveals that they are a capable and competent contractor and that they are able to perform the
project work. No mathematical errors or mistakes were found in our review of the submitted
bids.
In summary, we have no objection to the City's award of this project to American Drilling
based on available information and their base bid price of $130,000.
If you have any questions, please give me a calL
Sincerely,
CONKLIN, PORTER & HOLMES - ENGINEERS, INC.
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Terry M. Z dtke, P.E., DEE
Senior Vice President
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Enclosure: Bid Tabulation
W0446Ol.GOV/d3
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American Meredith Engineering
CONTRACTOR Drilling, Inc. Envir, Services Estimate
Lutz Orlando
BID Description Unit Quantity Unit Total Unit Total Unit Total
ITEM Cost Cost Cost Cost Cost Cost
TEST WELL 4 INCH DIAMETER
1 Mobilization! Demoobilization LS 1 7,420,00 7,420.00 1,400.00 1,400.00 1,000,00 1,000,00
2 F&I - 4" Well Casing FT 100 15.00 1,500,00 12.00 1,200,00 10,00 1,000.00
3 Drilling Open Borehole FT 400 8.00 3,200,00 6.00 2,400.00 5.00 2,000.00
4 Water Quality and Analysis Each 8 250.00 2,000.00 1,000,00 8,000.00 250.00 2,000,00
5 Geo h sical Well Surve LS 1 2000.00 2 000,00 2 500,00 2,500.00 2 000.00 2000,00
WATER SUPPL Y WELL NO.6
6 Mobilization! Demobilization LS 1 12,000,00 12,000,00 20,000,00 20,000.00 10,000.00 10,000.00
7 F & I - 24" Well Casing FT 100 83,00 8,300.00 62,00 6,200.00 65.00 6,500.00
8 Drilling Open Borehole - 23" FT 110 23,00 2,530.00 45.00 4,950,00 20.00 2,200,00
9 F & I - 16" Well Casing FT 210 28,00 5,880,00 ' 46.00 9,660,00 25.00 5,250.00
10 Grout 16" well Casing Sack 270 12.00 3,240.00 33.00 8,910.00 10.00 2,700,00
11 Drilling Open Borehole - 15" FT 220 16.00 3,520,00 26.00 5,720.00 15,00 3,300.00
12 F & I and ~emove Test Pump LS 1 2,500,00 2,500.00 4,500,00 4,500,00 2,500.00 2,500.00
I 13 Well Development Hour 24 90,00 2,160.00 125.00 3,000,00 90,00 2,160,00
,~ 14 Aquifer Performance Test LS 1 7,500.00 7,500.00 6,480.00 6,480,00 5,000.00 5,000.00
15 Physical/Chemical Sampling and Testing LS 1 4,000.00 4,000.00 3,500.00 3,500,00 3,500.00 3,500.00
16 Disinfection LS 1 1,000,00 1,000.00 400.00 400,00 500,00 500,00
17 Bacteriological Testing LS 1 2,000,00 2,000.00 600.00 600.00 500.00 500.00
18 Priority Pollutant Testing LS 1 3,000.00 3,000.00 1,200.00 1,200,00 1,000,00 1,000.00
19 Punp and Motor Each 1 6,000,00 6,000.00 11,850.00 11,850.00 5,000.00 5,000.00
20 Well Column LF 70 175.00 12,250.00 71,60 5,012,00 70.00 4,900,00
21 Concrete Pedestal, etc, LS 1 20,000.00 20,000.00 23,310,00 23,310.00 20,000,00 20,000.00
22 Electrical LS 1 18000.00 18000.00 14375,00 14375,00 10000,00 10000,00
Total $130000,00 $145167,00 $93010,00
Additive Item 1 LS 1 2 000,00 2000,00 2500.00 2500,00 2000.00 2000,00
Additive Item 2 LF 500 10,00 5,000,00 12.00 6000.00 10,00 5000,00
Bid Bond Yes Yes N!A
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