HomeMy WebLinkAboutResolution 2003-06 Procedures CC Meetings
RESOLUTION NO. 2003-06
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, FLORIDA, REPEALING
RESOLUTION NO, 908 AND AMENDING AND RESTATING
IN THEIR ENTIRETY THE RULES AND PROCEDURES FOR
THE CONDUCT OF ANY COMMISSION MEETINGS,
PROVIDING FOR SEVERABILITY; PROVIDING FOR THE
REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Winter Springs, Florida, ("City
Commission") desires to conduct its business with order and efficiency; and
WHEREAS, in order to effectuate order and efficiency at City Commission meetings, the
City Commission recognizes the need to adopt rules and procedures to conduct City business; and
WHEREAS, the City Commission desires to amend its rules and procedures set forth in
Resolution 908; and
WHEREAS, the City Commission also desires to restate herein the rules and procedures of
the City Commission as amended; and
WHEREAS, the City Commission has found it necessary to periodically review its practices
to provide guidelines for the most expedient and efficient business practices in the City; and
WHEREAS, the City Commission deems it to be in the best interests of the health, safety,
and welfare of the citizens of the City that the City Commission have rules of order for the conduct
of its business,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS:
Section 1.RECITALS. The foregoing recitals are affirmed and incorporated as part of this
resolution
Section 2, RULES AND PROCEDURES. The following rules and procedures are adopted
for City Commission meetings
A. Agenda Packets. Agenda Packets shall be made available to Commissioners
no later than Wednesday at 500 p,m. prior to the Commission meeting; however,
when absolutely necessary or in the event of an emergency, the City Manager may
distribute any add-on agenda item(s) after Wednesday at 5:00 p,m.
Resolution 2003-06
City of Winter Springs
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B. Robert's Rules of Order. Robert's Rules of Order shall be the "underlying
foundation" for the conduct of Commission meetings, (Robert's Rules of Order may
be suspended by a majority vote.)
C. Consent Agenda. Any Commissioner may request that a Consent Agenda
Item be held for separate consideration,
D. Motions. No Motion shall be recognized by the Chair until all
Commissioners and the City Manager have had an opportunity to address that Agenda
Item.
E. Motions Belong to Commission. Motions, once made, and seconded,
belong to the Commission, not the individual making the original Motion,
(Amendments need not be accepted by the Maker of the Motion,)
F. Parliamentary Procedure. All Motions shall be considered in accordance
with the Chart 1, Ranking Order and Chart 11, Motions in the "Parliamentary
Procedure Basics for Governmental Bodies" (Third Edition, Agenda Associates),
G. Time Limits, Unless otherwise approved by a majority vote of the City
Commission, each Commissioner and the Mayor shall be given a maximum of five (5)
minutes to initially speak on an agenda item, After each Commissioner and the Mayor
have been afforded the opportunity to initially speak on an agenda item, each
Commissioner and the Mayor shall then be given additional time to speak in five (5)
minute increments until discussion on that agenda item has been concluded,
H. Call the Question. Motions to "Call the Question" shall require a second
and a vote,
I. Mayor Enforce Time Limits. The Mayor shall strongly enforce the
directives ofthe Commission relative to disruptive members of the audience and time
limits on Public Input.
J. Commissioners Call Attention to Disruptive Behavior. Members of the
Commission may call the Mayor's attention to disruptive behavior by members of the
audience, if the Mayor fails to notice the behavior. In such event, the Mayor shall
issue a warning to those individuals,
K. Mayor Give Warning. The Mayor shall give disruptive members of the
audience a ( one) warning, If these individuals commit further disruptions, the Police
Chief shall escort them out of the Commission Chamber for the remainder of the
meeting
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City of Winter Springs
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L. Time of Adjournment, Unless sooner adjourned by majority vote of the
City Commission, the Mayor shall adjourn the Commission meeting at 11 :00 p,m.
However, by super majority vote of the City Commission, a Commission meeting may
be extended beyond 11 :00 p,m. in time increments or to handle any specific agenda
item( s).
Section 3. SEVERABILITY. If any section, clause, phrase, word, or provision of this
resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction,
whether for substantive or procedural reasons, such portion shall be deemed a separate, distinct, and
independent provision, and such holding shall not affect the validity ofthe remaining portions of this
resolution
Section 4, REPEAL OF PRIOR INCONSISTENT RESOLUTIONS. Resolution No, 908
and all prior inconsistent resolutions adopted by the City Commission are hereby repealed,
Section 5. EFFECTIVE DATE. This resolution shall become effective immediately upon
passage by the City Commission of the City of Winter Springs, Florida, and pursuant to the City
Charter.
Section 6, LIMITATIONS. The failure of the City Commission or Mayor to abide by any of
the Rules and Procedures contained in this resolution shall not have any adverse effect on any final
decision made by a majority vote of the City Commission,
DONE AND ADOPTED in regular session of the City Commission of the City of Winter
Springs, Florida, this 27th day of January 2003.
JOHN F. BUSH, MAYOR
ATTEST:
ANDREA LORENZO-LUACES, CITY CLERK
Approved as to legal form and sufficiency for
the City of Winter Springs only:
ANTHONY A. GARGANESE, City Attorney
Resolution 2003-06
City of Winter Springs
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