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Home My WebLink AboutOrdinance 2000-15 City Purchasing Policy ORDINANCE NO. 2000-15 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, RELATING TO CITY PURCHASING POLICIES AND PROCEDURES; AMENDING THE CITY OF WINTER SPRINGS CODE OF ORDINANCES, SECTIONS 2-151, 2-152, AND 2-153; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission ofthe City of Winter Springs, Florida, has, from time to time, adopted and revised purchasing policies and procedures for the purchase of goods and services relating to the operation ofthe City; and WHEREAS, those purchasing policies and procedures are in need of updating by the adoption of this Ordinance; and WHEREAS, the City Commission ofthe City of Winter Springs, Florida, hereby finds this ordinance to be in the best interests of the public health, safety, and welfare of the citizens of Winter Springs. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS: Section 1. Winter Springs Code of Ordinances is hereby amended as follows: (underlined type indicates additions and type indicates deletions). Sec. 2-151. Purchasing. Policy and Procedure Established. Unless otherwise provided by city charter. city ordinance. or state or federal law. all city purchases shall be made pursuant to written uniform purchasin" policies and procedures established by the city manager. The city manager is authorized to purchase or contract for all commodities and services required by the city which do not exceed twelve thousand five hundred dollars ($12.500). All purchases or City of Winter Springs Ordinance No. 2000-15 Page 1 of 3 contracts for all commodities and services required by the city which exceed twelve thousand five hundred dollars shall be approved by the city commission. Sec. 2-152. When written bids are required; waiver. Unless otherwise required by city charter. city ordinance. or state or federal law. competitive prices for all purchases of commodities and services shall be obtained by written bid. quote. or proposal and the purchase made from. or the contract awarded to the lowest and best responsible bidder. Notwithstanding any requirement for obtaining written bids. quotes or proposals. purchases may be made by: (i) cooperating with other governmental entities in soliciting competitive bids. quotes or proposals: (n) using competitive bids. quotes or proposals received by other governmental agencies,. provided they were made within one year of the date the city proposes to use them: (ill) using a current contract previously awarded to another governmental agency: (iv) using a purchase card. provided the purchase complies with the city's purchase card guidelines: (v) using a sole source vendor: (vi) negotiating directly with a provider of professional services: and (vii) dec1arinli: a purchase an emergency; provided said purchases are allowed by city charter and state and federal law and deemed in the best interests of the city by the city commission or the city manager for purchases within the city manager's spending authority. Section 2. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior inconsistent ordinances and resolutions adopted by the City Commission, or parts of ordinances and resolutions City of Winter Springs Ordinance No. 2000-15 Page 2 of 3 in conflict herewith, are hereby repealed to the extent ofthe conflict. Section 3. Incorporation Into Code. This Ordinance shall be incorporated into the Code of Ordinances of the City of Winter Springs and any section or paragraph number or letter and any heading may be changed or modified as necessary to effectuate the foregoing. Section 4. Severability. Ifany section, subsection, sentence, clause, phrase, word or provision of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, whether for substantive, procedura~ or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this ordinance. Section 5. Prior Purchases. All prior purchases made prior to the effective date of this Ordinance are hereby ratified and approved. Section 6. Effective Date. This Ordinance shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida. ADOPTED by the City Commission of the City of Winter Springs, Florida, in a regular meeting assembled on the 12th day of June ,2000. Paul P. Partyka, Mayor ATTEST: Andrea Lorenzo-Luaces, City Clerk APPROVED AS TO LEGAL FORM AND SUFFICIENCY FOR THE CITY OF WINTER SPRINGS ONLY: Anthony A. Garganese, City Attorney First Reading: May 8, 2000 Second Reading: June 12, 2000 Effective Date: June 12, 2000 City of Winter Springs Ordinance No. 2000-15 Page 3 of 3 The Orlando Sentinel Published Daily St ate of Florida } ss COUNTY OF ORANGE Notice of Public Hearing Winter Springs, Florida NOTICE IS HEREBY GIVEN by the City Commission of the City of Winter Springs, FL, that said Commlsslon will hold a public hearing on an Ordinance enti- tled: ORDINANCE NO. 2000-15 An ordinance of the City of Win- ter Springs, FI, amending Code of Ordinances Sections 2-151 2-152, an 2-153, regarding city Purchasing Policies and Proce- dures; providing for severability conflicts, and an effective date. This Public Hearing will be held at 6:30 P.M., Monday June 12 2000, or as soon thereafter as possible, in the Commission Chambers, City Hall, 1126 East 434, Winter Springs FL 32708. Copies are available in the City Clerk's office for inspec- tion. Interested parties may ap- pear at this hearing and be heard. Persons with disabilities needing assistance to partici- pate In these proceedings should contact the Employee Relations Office, ADA Coordina- tor, 48 hours in advance of the meeting at 407-327-1800. Persons are advised that if they decide to appeal any decisions made at these meetings/hear - Ings, they will need a record for such purposes and the need to insure that a verbatim record of, the proceedings is made, which. Includes the testi. mony and evidence upon which the appeal is based, per Section 286.0105.F.S. CSE3339382 ' JUNE 2. 2000 The Orlando Sentinel Published Daily State of Florida County of Orange SS Before the undersigned authority personally appeared Julia Nichols who on oath says that he/she is the Legal Advertising Representative of The Orlando Sentinel, a dally newspaper published at ALTAMONTE SPRINGS in SEMINOLE County, Florida; that the attached copy of advertisement, being a NOTICE OF PUBLIC in the matter of ord 2000-15 In the SEMINOLE Court, was published in said newspaper in the issue; of 06/02/00. Affiant further says that the said Orlando Sentinel is a newspaper published at ALTAMONTE SPRINGS , in said Seminole County, Florida, and that the said newspaper has heretofore been continuously published in said Seminole County, Florida, each Week Day and has been entered as second-class mail matter at the post office in Altamonte Springs in said Seminole County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he/she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The foregoing instrument was acknolwedged before me this 2nd day of June, 2000 by Julia Nichols who is personally known to me and who did take an oath. (SEAL)