HomeMy WebLinkAboutResolution 715 Special Event FeesRESOLUTION
NUMBER 715
WAS BROUGHT BEFORE THE
CITY COMMISSION ON
SEPTEMBER 27, 1993 AND IT
WAS TO BE BROUGHT BACK.
THIS RESOLUTION WAS
NEVER BROUGHT BACK TO
THE CITY COMMISSION.
RESOLUTION NO. 715
A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA,
PROVIDING FOR USER FEES ANO CHARGES RELATING TO SPECIAL
EVENTS HELD WITHIN THE CITY OF WINTER SPRINGS; SEVERABILITY,
CONFLICTS, AND EFFECTIVE DATE:
WHEREAS, the City Commission of the City of Winter Springs has found
it necessary to periodically review and update its fee schedules pertaining
to activities within the City, and
WHEREAS, the City Commission of the City of Winter Springs has
determined that it is necessary to set user fees and charges unique to
special events held within the City of Winter Springs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, FLORIDA, THAT:
SECTION I: The following fees are hereby established:
A. APPLICATION REVIEW BY STAFF
a) Application Fee (non-refundable)
$100.00
B. FIRE SUPRESSION/EMS (stand-by protection) TO BE DETERMINED BY
THE FIRE CHIEF
a) Per person per hour $ 15.00
b) Per engine/truck per hour $ 50.00
C.
SECURITY (traffic control,
BY THE POLICE CHIEF
a) Per person per hour
b) Per vehicle per hour
crowd control, etc.) TO BE DETERMINED
Actual Cost
$ 5.00
D. SITE AMENITIES TO BE DETERMINED BY THE RECREATION DEPARTMENT
a) Per person per hour Actua 1 Cost
b) utilities per day $100.00
c) Toilet Facilities (Comfort Stations)
1) Regu 1 ar access per day $ 25.00
2) Handicap access per day $ 50.00
E. DAMAGE/CLEAN-UP DEPOS / T
a) Per Event (refundable Upon approved post-event
inspection) $250.00
F . PENALTY
a) Failure to obtain Special Events Penmit
Double Fee
G. All fees and charges shall be payable to:
City of Winter Springs
SECTION II:
The resolution shall remain in force until
supplemented, amended, repealed or other wise altered.
SECTION III:
All resolutions or parts of resolutions in conflict
with this resolution are hereby repealed.
SECTION IV: This resolution shall take immediate effect upon its
passage and approval.
Passed and adopted this of , 1993.
CITY OF WINTER SPRINGS, FLORIDA
PHILIP A. KULBES, MAYOR
ATTEST:
CITY CLERK
PUBLIC REQUEST FOR SPECIAL EVENTS
IN THE CITY OF WINTER SPRINGS, FLORIDA
GENERAL INFORMATION
I. APPLICANT'S PACKET:
1. General Instructions, Policies, Rules and Regulations.
2. Application form.
II. PACKET' AVAILABILITY/SUBMIT APPLICATION AT:
City of Winter Springs City Hall, Building Department
1126 East State Road 434, Winter Springs, Florida 32708-2799 - Telephone (407)327-1800
III. MAIL APPLICATION TO:
Building Department
IV. APPLICANT'S PROCEDURAL SYSTEM:
1. Applications are available at the Building Department, City Hall, 1126 East State Road 434
Winter Springs, Florida Telephone Number - (407)327-1800.
2. Applicant returns application a minimum of sixty (60) days prior to event with:
A. Check for $100.00 non-refundable application fee, made payable to the City of Winter Springs.
NOTE: Events Requiring Street Closure Must Be Submitted One Hundred Twenty (120) Days Prior
---- to Event.
B. Certificate of Insurance. (City will make a copy and return original to applicant)
3. Special Events Committee reviews application and forwards recommendations to the City Manager.
(Police, Parks & Recreation, Building, and Fire Departments)
4. The City Manager will inform applicant and Building Department of decision.
5. Upon receiving confirmation from the City Manager, the applicant will remit the balance of the permit
fee before the issuance of the permit. Upon City receipt of all permit fees, the applicant signs the
Special Event Placard.
6. A Two Hundred and Fifty dollars ($250.00) Damage/Clean-up Deposit check. (Refundable pending approved
post event inspection) Required at permiting.
V. POLICIES:
1. SPECIAL EVENT shall mean any meeting, activity, parade, or gathering of a group of persons, animals
or vehicles or a combination thereof, baving a common purpose on any public street, sidewalk, alley,
park, beach or other pubic place or building, which special event substantially inhibits the usual
flow of pedestrian or vehicular travel or which occupies any public area or building so as to preempt
use of said area by the general public or which deviates from the established use of said area or
buildinq.
2. RESERVATION DATE: It is suggested, prior to application submission, that the location and date of the
event be tentatively reserved by the Parks & Recreation Department. Upon application approval, the
date will be confirmed.
3. EQUIPMENT such as P.A. system, tables, chairs, piano, etc. shall not be lent nor leased for public
indoor or outdoor use, unless the equipment is part of the City facility being requested and is to
be used according to its intended purposes.
4. SITE VIEWING: Nben special City facilities are involved, the applicant agrees to be present for a
Pre-event Site Inspection, and if needed, a Post-event Site Inspection.
5. SITE/EQUIPMENT DAMAGES: Following the event, the applicant will be billed for any additional expenses
that may have been incurred. The applicant shall be responsible to pay any additional charges within
thirty (30) days subsequent to the event.
6. . INSURANCE: (If event involves more than fifty (50) persons) A certificate of insurance with liability
limits of at least $500,000 must be submitted for review and it must name the City of Winter Springs
as additional insured. No application sball be considered without a copy of the certificate of insurance
being attached. All vehicles participating in parades and/or antique car activities shall each have
the minimum liability insurance as required by Florida Statutes, in force, and the applicant must
provide proof of such insurance upon submission of Special Event application.
v. POLICIES (continuted):
7. PARADES:
a. It is understood that no tokens, candy, or other articles are to be thrown from parade prarticipants
to spectators along the route.
b. It is also to be Understood that NO fireworks or other explosive-type devices are to be used by
parade participants along the route which may cause injury or danger to spectators or participants.
c. A permit from the State Department of Transportation to close a State street, Seminole County for
all County roads and/or a permit from the City of Winter Springs to close a City street shall be
needed along with a parade route. (The City of Winter Springs, Florida, is responsible for obtaining
all approvals from the necessary State and County agencies.)
d. Map of parade route to be submitted one hundred twenty (120) days prior to event.
8. OCCUPATIONAL LICENSES: If the Special Event sponsor(s) need to hire an entrepreneur to sell and
receive part of the profits, then the entrepreneur must obtain a proper City occupational license.
This. shall also apply to private promoters and carnivals.
9. SERVING FOOD: The Seminole County Health Department must pre-approve the facilities. A copy of
the Special Events application will be submitted to the Seminole County Health Department.
10. TENTS: Any tent which will cover people must have a fire retardant certificate. Permits for all
tents must be obtained from the City of Winter Springs, Building Department (Telephone No. (407)
327-1800) .
11. COOKING OUTDOORS: . Proper preventative measures shall be taken.to prevent grease from dropping onto
the ground, .streets, Sidewalks, paving, etc. Properly approved arrangements shall be made for the
disposal of grease.
12. TRASH & CLEAN-UP: Applicant shall pay for needed dumpsters. Applicant coordinates through the Public
Works Department (Telephone (407) 327-2669). The applicant shall be responsible to clean-up the
si te. The applicant shall be billed for any additional special maintenance services required for the
. event.
13. CAPACITY: .The City has the right to deny the use of a site because of capacity standards.
14. TIMES OF EVENTS: The City shall determine the allowed time of the event as may be appropriate for
the event and the surrounding neighborhood.
15. FEE CHARGES: Payment of all charges shall be made to the City of Winter Springs
Applicants shall be charged for:
1. $100.00 Non-refundable Application Fee
for each application submitted.
2. Appropriate Permit Fees..
3. Custodial/Supervision Services.
4. Utilities Services.
5., Police Services
6. Special 'Maintenance Services.
7. Site/Equipment Services
8. Fire Services
9: $250.00.Refundable Damage/Cleanup Deposit.
16. DISCRIMINATION: Special event shall not discriminate against participants or observers as to race,
color, religion, sex, national origin, aqe, handicap, martial or veteran status.
17.. SPECIAL STRUCTURES: Any special structures such as fences, platfOrms, electrical structures, etc.
must be pre-approved, constructed in accordance with the appropriate codes and City-inspected for
final approval.
19.
ALCOHOLIC BEVRAGES/OtrrDOOBS: This item must be approved by the City Manager. If the intention to
serve alcoholic beverages outdoors is indicated on the special events application, the Parks and
Beerealion Department will request approval frolll the City Manaqer. Special Events on private
property follow standard Spec1a.l Events procedures. '
ALCOHOLIC BEVERAGESIBUILDINGS: The City Hanaqer may grant approval for use of alcoholic beveraqes
inside City buildings for special purpose uses such as bridal shower, weddings, special part.i.es, etc.
Applicant \1X1derstands that at any time during the event, the Chief of Police or his representative,
IIIaY order the termination of the special event if it is ia violation of any law or ordinaDce, or if
it endanqers any person, participant or spectator, or if it threatens the peace and diqnJ.ty of the
collllllW1ity; or if it creates U1DII8Sl8.geable problems for public safety officials whereby the proper
execution of their duties are endangered.
Applicant further understands that recorlSS shall he kept of all Special Events and that repeated ~' - ,~_
requests for approval of Special Events shall be deteained by previOUS performance history ac:c:o ... g.-:.. ~~~.
to records aD file as well as existing ord1Dances, poUcies, rules and procedDres. - - - . '';;.
18.
20.
21.
..~-~_.. ..- ....
V. POLICIES {continued}
22. PYROTECHNICS: Any event utilizing any type of pyroteclmic displays or devices shall obtain the
proper permit from the Fire Department.
23. BONFIRES OR CEREMONIAL TYPE FIRES: Any event utilizing a bonfire or ceremonial type fire shall
require a permit. The possibility of a Fire Department Unit on a stand-by basis including the
applicable fee may also apply.
24. SPECIAL EFFECTS: Any event utilizinq any type of special effects not mentioned above, such as
those involving cryogenics, open flame devices, etc. shall require the proper Fire Department
permit(sl and inspection.
CITY OF WINTER SPRINGS, FLORIDA
APPLICATION FOR SPECIAL EVENT
PERMIT
EVENT INFORMATION:
Name of Event:
Date(s) of Event:
Hours of Event (include Pre-Event hours needed):
Date of Application:
Alternate Date(s) of Event:
Type of Special Event Requested: (i.e. parade, running event, carnival, wedding, baby shower, birthday party,
etc.
Location of Event: City Facility:
Event Course: (for running event:list each course desired / for parade: list formation/disband area, and
parade route)
Proposed Times/Locations for: Assembly Disband
(time) (location) (time) (location)
If more than one event,
'l-Type of Event:
'2-Type of Event:
list hours of event below
Course:
Course:
Start Time
Start Time
End Time
End Time
Will this event be open to the General Public?
Request Facility be Closed for Regular Public Use:
YES
YES
NO Comments:
NO Comments:
APPLICANT INFORMATION:
If an Organization:
NAMEOF ORGANIZATION:
ORGANIZATION'S ADDRESS:
Individual to Contact:
Registered Nonprofit Orqanization: YES NO
Zip Code:
(work)
(home)
(NAME)
(TELEPHONE)
(ADDRESS)
Any other Person(s) Responsible for Conducting Event:
(worle)
(home)
(NAME I
(TELEPHONE)
(ADDRESS)
Authorized and Responsible heads of organization:
(world
(home)
(NAME)
(TITLE)
(TELEPHONE)
(ADDRESS)
(NAKE;)
(worle)
(bOllle)
(TITLE)
(TELEPHONE)
(ADDRESS)
ADDITIONAL EVENT INFORMATION (DETAILS):
FEES: Admission, Entrance or Reqistration fees to be collected: (give dollar amounts) $
How will profits be used? (describe)
List of Names of Vendors (other than for food and beverages):
ESTIMATES OF PARTICIPANTS AND OBSERVERS: (BY DAY)
Number of Persons Participating: Number of Vehicles Participating:
Number of Persons to Observe Event: Number of Vehicles in need of Parkinq Facilities:
Toilet Facilities (One Required for each one hundred and fifty persons - fifty percent handicap access)
PARKING AREAS: Location/Size of Area(s) Oesi9Uated for Parkinq
NUMBER OF LIVE ANIMALS:
ELECTRIC NEEDED:
Types of Animals:
Who Will Clean Up?
YES
NO
Who and How will Electric be Provided?
MUSIC AND AMPLIFICATIONS: Will Music Be Provided?
,
'Number of Loudspeakers, Bands or Other Music:
______ YES NO -Hours of Play:
Locations of Loudspeakers, Bands or Other Music:
TENT OR OTHER STRUCTURES: ______YES
NO Type of Tent/Structure
(Flame Spread Certification Required I
Permit No.
Clean-Up
Be Served During Event?______ YES ______NO _____Cooked on Site?
How-will tent/structure be secured?
SET-UP/CLEAN-UP: Who will: Set-Up
FOOD & BEVERAGE: Will Food & Beverages
Catered?
Who will provide/supply food & beverage? Who will dispense?
Will Food or Refreshments be: ______ Sold Given Away Free
Who will be receiving funds obtained from sale of food and/or beverages?
Will Alcoholic Beverages be sold? YES ______NO Will Alcoholic Beverages be given away free?
Type of Alcoholic Beverages to be served:
How will profits from sale of alcoholic beverages be used?
(If Alcohol is served CIty Pollee Required - See Attached-Schedule)
LIST NAMES OF ALL FOOD &; BEVERAGE VENDORS:
Name of Vendor(s) Licensed by Clty?____YES ____NO - License No.
Name of Vendor(s) Licensed by Clty?____YES ~O - License No.
Has Health Department Approved Food/Beverage Preparation and Distribution? _____yES ~NO
AMUSEMENT/CARNIVAL RIDES: _YES _NO Name of Company to Provide
Type of Rides: Is Diagram of Layout attached?
YES
NO
Are Prizes to be Given? YES _____NO What Types of Prizes?
How will Prizes be distributed?
STREET BANNERS: ARE PROHIBITED Signs Requested? _YES. NO Permit No.
PARADE DETAILS: Portion of Street Requested for Parade Units:
Time Assembly to Begin: Time Parade Starts
NUMBER TO BE IN PARADE: _ Participants ______ Vehicles Animals Floats
_ Specialty Units
STREET CLOSING: Request the following Street (s) be closed:
Bands
(submit map of parade route for approval sixty days prior to scheduled event)
TRAFFIC &; SECtJRlTY CONTROL:
Will private security be provided for equipment? _____ YES _____NO Name of Private Security Co.
Will the follOWing be needed? TRAFFIC CONTROL ____yES _NO CROWD CONtROL _YES NO.
How many ne1!ded: Barricades Cones Tables Chairs Trasb Cans
~ Portable Staqe
If obtained froll City, who w111 pick up and return?
IS CERTIFICATE OF INSURANCE AtTACHED? _YES -1'0
Name of Insurance Carrier Policy No.
I (we) agree to provide with this application a one hundred dollar application Fee, and aqree to submit
pemit fee thirty days prior to event. I (we) have read and completed this application and it is true
and correct to the best of my (our) knowledqe, I (we) have read the general instructions for this application
and agree to canfom with the provisions as set forth therein. I (we) understand that knowingly providing
false information on the application sball automatically void the application and cancel the event.
SIGNATURE OF APPLICANT
DATE
SPECIAL EVENTS PERMIT
CITY OF HINTER SPRINGS, FLORIDA
(ADDITIONAL CHARGES)
Police Department Personnel Required (to be determined by Chief of PolIce)
Parade Event:
NUMBER OF PERSONNEL
HOURS REQUIRED
Security Purposes:
NUMBER OF PERSONNEL
HOURS REQUIRED
Alcohol:
NUMBER OF PERSONNEL
@
Charges for Above:
TOTAL HOURS
@
.
RATE OF PAY
TOTAL
NUMBER OF VEIIlCLES
@
$5.00. per hour ea.
.
City Vehicle Usage:
TOTAL
TOTAL
PARKS AND RECREATION DEPARTMENT
Charges for Electrical Power
NUMBER OF DAYS
@ $100.00 per day =
TOTAL
Toilet Facilities Required:
REGULAR
@ $25.00 per day ·
TOTAL
@ $50.00 per day ·
IIANDICAP ACCESSIBLE TOTAL
PERSONNEL REQUIRED:
NUMBER or PERSONNEL nouns REQUIRED
@
.
RATE OF PAY
TOTAL
TOTAL
"IRE DEPARTMENT
(STAND-BY PROTECTION)
(To Be Determined By Fire Chief)
NUMBER OF PERSONNEL
@ $15.00 per hour ea. =
TOTAL
NUMBER OF VEHICLES
@ $50.00 per hour ea. =
TOTAL
TOTAL
GRAND TOTAL =
Less ($100.00) Application Fee if Approved - $100.00
To Be Submitted to City Thirty Days prior to event
CITY MANAGER APPROVAL
APPLICANT SIGNATURE
FIRE CHIEF
PARKS , RECREATION DIRECTOR
POLICE CHIEF
BUILDING OFFICIAL