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Home My WebLink AboutOrdinance 421 Disposal/Personal Property ORDINANCE NO. 421 AN ORDINANCE OF THE CITY OF WINTER SPRINGS, FLORIDA, PROVIDING FOR PROCEDURES FOR THE DISPOSAL OF SURPLUS TANGIBLE PERSONAL PROPERTY OWNED BY THE CITY OF WINTER SPRINGS: PROVIDING FOR CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Winter Springs, Florida deems it necessary to authorize procedures providing for the disposal of surplus property in order to insure that such property will be disposed in an orderly manner and at a fair price to the City. NOW, THEREFORE, THE CITY OF WINTER SPRINGS, FLORIDA HEREBY ORDAINS THAT: SECTION I: Definition. "Property" as used in this Ordinance, means fixtures and other tangible personal property of a non-consumable nature, the normal expected life of which is one year or more as determined by the custodian of the property as hereinafter provided, which property is owned by the City of Winter Springs, Florida. SECTION II: Identification. Each item of property which it is practicable to identify by markings shall be marked in a manner in accordance with standard auditing procedures. SECTION III: Records. The City Manager shall be responsible for maintaining, on behalf of the City, an adequate record of property, which records shall contain such information in accordance with standard auditing procedures. SECTION IV: Inventory. A complete physical inventory of all property shall be taken annually and the date inventoried shall be entered on the property record. The City Manager shall take an inventory of property in the custody of a custodian whenever there is a change in such custodian. The inventory shall be compared with the property record, and all discrepancies will be traced and reconciled. SECTION V: Property Supervision and Control. The City Manager shall be primarily responsible for the supervision and control of property, but may delegate to a custodian its use and immediate control, and may require custody receipts. The City Manager may assign to, or withdraw from a custodian, the custody of any of the property at any time; provided that if the custodian is an officer elected by the people, the property may not be withdrawn from that person's custody without that person's consent. Each custodian shall be responsible to the City Manager for the safekeeping and the proper use of the property entrusted to the custodian's care. If the City Manager or the custodian is not a bonded officer, the City Commission may require from the custodian a bond conditioned upon such safekeeping and proper use of the property. SECTION VI: Disposal of Surplus Property. Property of the City that is obsolete, or the continued use of which is uneconomical or inefficient, or for which there is no useful function, which property is not otherwise lawfully disposed of, may be disposed of for value to any person, or may be disposed of for value without bids to the State, or if the property is without commercial value, it may be donated, destroyed, or abandoned. Property deemed surplus by the City Manager, shall be sold at public auction after publication of notice, not less than one week nor more than two weeks prior to sale in a newspaper having a general circu- lation in the County, and additional newspapers if in the judgement of the City Manager, the best interest of the City will be better served by the additional notices. SECTION VII: Authorizing and Recording the Disposal of Property. Authority for the disposal of property shall be recorded in the minutes of the City Commission Meeting. SECTION VIII: Authority to Adopt Implementing Procedures. The City Commission by resolution, may adopt procedures to implement this Ordinance. SECTION IX: Severability. If any section or portion of a section or subsection of this Ordinance proves to be invalid, unlawful, or un- constitutional, it shall not be held to invalidate or impair the validity, force or effect of any other section or portion of section or subsection or part of this Ordinance. SECTION X: Conflicts. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION XI: Effective date. This Ordinance shall take effect immediately upon passage and adoption. CITY OF WINTER SPRINGS LEANNE M. GROVE, MAYOR ATTEST: Mary T. Norton CITY CLERK FIRST READING May 9, 1988 POSTED May 13, 1988 SECOND READING AND PUBLIC HEARING JUNE 13, 1988 ADOPTED June 13, 1988 - 2 - TIle 0 rlando Sentinel Publi.hed Daily A1bunonte Spring., Seminole County, Florida ~l~~~~ O~~JR~~~~riOn} SS. Before the undersigned authority personally appeared Virginia E. Skurow , who on oath says that she is the Legal Advertising Representative of the Orlando Sentinel, a Daily newspaper published at Altamonte Springs, in Seminole County, Florida; that the attached copy of ad- vertisement, beingaNotice of Public Hearing Ordinance No. 421 in the matter of in the Court, was published in said newspaper in the issues of May 22, 1988 Affiant further says that the said Orlando Sentinel is a newspaper published at Altamonte Springs, in Seminole County, Florida, and that the said newspaper has heretofore been contin- uously published in said Seminole County, Florida, each Week Day and has been entered as second-class mail matter at the post office in Altamonte Springs, in said Seminole County, Florida for a period of one year next preceding the first publication of the attached copy of ad- vertisement; and affiant further says that he/she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. ,( l.C{ l:}l/vl{'i' ! /;> .~1~l-{c l.{YV Sworn t'J 3Jld subscri\::>ed before me this 23rd of ~___ ~1ay A.D., 19 88 ~~ ~~ \ 'tL ~(\ '--- '.~ c;;~':r,~., .?;':. L.:;: (;? Notary Public Lit . .1.-....... ._ \. ':"',f:,...:__' l(...-' N'"c.ry My Corr-;:';., Z.~.;J':'':-'S f':..:h~L';.H\; 2:" 1092 Bc'c:::L.:d (:' u L> ::.~i & L3(,;)\'/n, :1C. ADVERTISING CHARGE_. $30.38 _day NOTICE OF PUBUC HEARING CITY OF WINTER SPRINGS FlORIDA NOTICE IS HEREBY GIVEN by the City Commission of the City of Winter Springs. Flonda, that said Commission Will hold a Public Hearing on an ordi- nance entijled as follows: ORDINANCE NO. 421 AN ORDINANCE OF THE CITY OF WINTER SPRINGS, FLORIDA, PRO- VIDING FOR PROCEDURES FOR THE DISPOSAL OF SURPLUS TAN- GIBLE PERSONAL PROPERTY OWNED BY THE CITY OF WINTER SPRINGS; PROVIDING FOR CON. FLlCTS, SEVERABILITY AND AN EFFECTNE DATE ' This Public Hearing 'will ,be held at 7:30 p.m. on June 13, 1988, or as SOon ther- eafter as possible in the Commission Chamber, City Hall, 1126 Easl S R 434 Wint,er Springs, FI. 32708. ". COpies of the proposed ordinance are available In the office of the City Clerk for Inspec1lon. Interested parties may appear at this hearing and be heard With respec1to this proposed ordinance. Persons are advised that rt they decide to ""peal any decision made at this meeting, they will need a record of the proceedings and for such purpose, they may need to ensure that a verbatim re- cord Of. the proceedings is made which record .ncludes ,the testimony and evi- dence upon which the appeal is to be based per Section 286.0105 Florida Statutes. Dated this 13th da~ of M~, 1988, ~L~Rg'A WI TER PRINGS, Is/Mary T. Norton' Mary T. Norton, City Clerk LS-747(6s) May.22,1988 FORM NO. AD-~;G4