HomeMy WebLinkAboutGovernment Services Group TLBD 2005
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GOVERNMENT SERVICES GROUP, INC.
September 27,2005
Via Regular Mall
Ms. Michelle Greco
Director of Finance
City of Winter Springs
1126 East S.R. 434
Winter Springs, FL 32708
Re: Tuscawllla lighting and Beautification District Neighborhood Improvements
Assessment Program Continuing Services
Dear Ms. Greco:
The City of Winter Springs has completed its sixth year of the annual assessment program for the Tuscawilla
Lighting and Beautification District initiated in Fiscal Year 1999-2000. Government Services Group, Inc.
(GSG) and Nabors, Giblin and Nickerson, P.A. are pleased to have assisted the City of Winter Springs in
undertaking and successfully implementing this recurring revenue source.
In order to continue this relationship and the achievements realized thus far, I have enclosed the scope of
services and the fees and costs schedule to assist the City in the preparation of the November 2006 tax rolls
for the Tuscawilla Lighting and Beautification District assessment program.
Please review the attached work order and scope of services. We are currently preparing our schedule for
the upcoming assessment season, and would appreciate your prompt reply. This will help us accommodate
your requests and provide you with thoughtful and deliberate attention to ensure the continuation of this
successful recurring revenue source. The execution of this letter agreement indicates acceptance of this
proposal and Notice to Proceed. Upon execution of this agreement, please provide us with one signed copy
for our files.
We look forward to working with the City of Winter Springs on this important project. If you have any
questions or need further information, please feel free to contact me.
MM/DLM
Attachments
cc: Chris Traber, NG&N
1500 Mahan Drive, Suite 250 I Tallahassee FL 32308 I T 850.681.3717 I F 850.224.7206
280 Wekiva Springs Rd. I Protegrity Plaza, Suite 203 I Longwood FL 32779 IT 407.629.6900 I F 407.629.6963
Ms. Michelle Greco
September 27,2005
Page 2
ACCEPTED AND AGREED TO:
BY I~ tJ. 1/U ~f~
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City of Winter Springs
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Date
Appendix A
ANNUAL ASSESSMENT PROGRAM
FISCAL YEAR 2006-2007
Sc[]pe []f Services
Task 1:
Task 2:
Task 3:
Task 4:
Task 5:
Task 6:
Annual Maintenance of the Assessment Roll
Provide periodic updates and reconciliations of the certified special assessment roll.
Coordinate and reconcile prepayment amounts with the City of Winter Springs.
Prepare Annual Assessment Roll
Update the assessment roll for Fiscal Year 2006-07 for use in the recurring annual
assessment program by obtaining new download of ad valorem tax roll information from the
Seminole County Property Appraiser's Office and identifying changes to parcels (Le., splits,
combinations and subdivisions). GSG will work with City staff as necessary to process
database revisions generated.
Determine Revenue Requirements
Advise the City of Winter Springs in determining the annual assessment revenue
requirements for the assessment program for Fiscal Year 2006-07 based on information
from the City's financial advisor or other appropriate management personnel.
Calculate Annual Assessment Amounts
Calculate/confirm the annual assessment amounts based on the apportionment
methodology and revenue requirements for the assessment program for Fiscal Year 2006-
07.
Certify the Annual Assessment Roll
If required, advise and assist with the legal requirements for the adoption of the final
assessment rate resolution in accordance with Section 197.3632, Florida Statutes including
the certification of the assessment roll to the Seminole County Tax Collector.
Compute Prepayment Amounts
Compute the prepayment amounts upon issuance of the ad valorem tax bill for Fiscal Year
2006-07 and prepare a prepayment roll.
Government SenIcH Group, Inc. and Nlibors, GIblin. Nickerson, P.A. I A-l
. . ' II.
FEES AND COSTS
For services provided by GSG and NGN the lump sum fee for professional services for the proposed scope of
services will be $13,500.
The lump sum fee does not include the costs of producing and malllng the statutorily required first class
notices for Fiscal Year 2006-07, if required. These costs depend on the number of assessable parcels of
property within the project areas. However, mailing and production costs are $1.25 per parcel, due and
payable one week prior to mailing date according to the critical events schedule.
The lump sum fee will be due and payable on a quarterly basis (assuming notice to proceed occurs by
November 15,2005) as follows:
Payment
25 % of lump sum fee ($3,375)
Schedule
December 2005
25 % of lump sum fee ($3,375)
March 2006
25 % of lump sum fee ($3,375)
June 2006
25 % of lump sum fee ($3,375)
September 2006
CRITICAL EVENTS SCHEDULE
Event Schedule
Notice to Proceed November 2005
Annual Maintenance of the Assessment Roll Periodically
Prepare Annual Assessment Roll May - August 2006
Determine Revenue Requirements May - August 2006
Calculate Annual Assessment Amounts May - August 2006
Certify Annual Assessment Roll August - September 2006
Compute Prepayment Amounts September - October 2006
Govemment ServIces Group, Inc. and Nabors, GI1IIIn a Nlckel'lOll, P.A. I A-2