HomeMy WebLinkAboutGrubbs Emergency Services Amended Proposal for Hazardous Stump Removal - 2004 09 20
~~BBS
EMERGENCY SERVICES ...,--LLC
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September 20, 2004
To: All Hurricane Charley and Frances Clients
Re: Amended Proposal for Hazardous Stump Removal (Revised)
In our continuing effort to better support all applicant's in their recovery from the above mentioned storms
and our further commitment to the affected communities, Grubbs Emergency Services, LLC respectfully
submits the following revision to our proposed ~tump pricing. We have recently received what appears to
be guidance, not policy, regarding acceptable price ranges for hazardous stump removal and in order to
comply with the current disaster environment, the prices listed below shall apply for this operational
element.
The removal of hazardous stumps are a unique process requiring specialized equipment. As such, this
process requires unique documentation and costing. The CLIENT and CONTRACTOR will measure each
stump three (3) feet above normal ground level, to determine the diameter ofthe trunk. Once the diameter
is established, the stump will be physically removed by the best means available. The stump will be photo
documented by the CLIENT and recorded on a specific log provided by the CONTRACTOR. (Anything
below 12" in diameter will be treated as curbside debris.)
The CONTRACTOR shall invoice the CLIENT for the removal of stumps based on the categories below:
12 inch diameter and up, but less than 24 inches- $ 650.00 per stump
24 inch diameter and up, but less than 48 inches- $ 850.00 per stump
Equal to or greater than 48 inches $1,200.00 per stump
This price includes the pick up, hauling and reduction of the stumps.
Ifnecessary and requested, the contractor shall invoice the CLIENT Ten Dollars and 00/100 ($10.00) per
truck measured cubic yard for acquiring, hauling, placing back-fill material to level holes that pose an . ....-
immediate threats to public to life, health and safety of the community. The fill will be quantified with
tickets provided by our company. Please be advised that these reduced rates are a reflection of the current
disaster guidance regarding stumps and should not be con~idered to be policy for all disasters.
Thank you for your consideration in this matter and we look forward to assisting you further with your
recovery from Hurricanes' Charley and Frances.
Thank you, ACCEPTED:
. ;(wuJt/ ~ ,-tn'-~
Brian Thomason Applicant J
Assistant Vice President
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Contract Addendum
SCOPE-OF -SERVICES
City of Winter Springs
Proiect Descriotion
Hurricane Charley/Ftances deposited debris, mostly vegetative, into public parks .
and recreation areas, public rights of way, drainage easements, small creeks, and
as well as other public property to include undeveloped low lands near, or
adjacent to urban development. Some of these natural and man-made areas
proceed through private property. Failure to address the significant blow down of
debris will threaten improved property and will remain a public health and safety
threat to the community and to future flooding and, during periods of drought,
fires resulting from the build up of ground fuels.
This addendum describes the work methods and responsibilities to complete the
work.
Scooe
. Contractor will provide all necessary labor, equipment; and materials to effect a
safe and efficient removal and disposal operation. Means and methods are .at the
discretion of the contractor, but all work should be to abate immediate life, health
and safety hazards designed to minimize impacts to the community, to include but
not limited to, wetlands and environmentally sensitive areas.
Actual work will be at the direction of the City of Winter Springs. In rural or
remote areas, Contractor will cut identified trees. The debris generated will be
placed in the right of way and removed under the current cubic yardage contract.
Where practical from creeks; streams, waterways, etc... materials will be placed
on stream banks (or at locations outside the channel flow). Such material shall be
secured in a manner to minimize the likelihood that the material will float back
into the streambed during periods of high water. Where this method is not
practicable, materials will be removed, hauled, and reduced under the current
cubic yardage contract.
Within utban areas, materials designated by the City of Winter Springs 'will be
removed, hauled to a staging area, and reduced under the current cubic yardage
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contract.
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Responsibilities
City of Winter Springs:
. . Identify "geographic" areas for all work by providing Contractor with
a digitized map oflocations and mcluding an overlay of identified
floodplains. (Contractor will maintain and update the map upon
receipt).
l) Identify easements and ingress/egress routes for equipment, areas with
limited access may require additional costing based on logistical
challenges present.
o Provide a monitor for each crew.
o Identify, either by marking or direction of the monitor, those materials
to be removed.
tl Maintain "unit price" logs and write load tickets.
tl Rate loads hauled to a staging area.
t! Provide necessary permits prior to work in waterway's and wetlands.
t! Work areas will be identified at the City of Winter Springs's discretion
to ensure material is placed in an area that will not create further
hazards.
.. Provide access to all work areas (public or private). City of Winter
Springs must execute all necessary forms (right of entry) to allow
contractor access onto private property. Once the proper forms are
executed, the City of Winter Springs shall provide the Contractor with
a copy prior to work commencing.
Contractor
. Provide quality control inspectors.
. Develop a schedule and direct crews.
. Maintiifu a map designating areas of completion and provide City of
Winter Springs with regular reports on progress. .
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. Documentation and Fees
Work under this addendum will be on a unit price basis. Costs for work within
identified areas are listed on attachment "B". Hauling and reduction is conducted
under the current cubic yardage contract.
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A IT ACHMENT "B"
Tree Removal from Rural or Remote Areas
The removal of both down and leaning trees that threaten public areas and rights
of way or the natural flow of water and threatens flooding of improved property is
a unique 'process requiring specialized equipment. As such, this process requires
unique documentation and costing. The CITY OF WINTER SPRINGS and
CONTRACTOR will measure each tree three (3) feet above normal ground level,
to determine the diameter of the trunk. Once the diameter is established, the tree
will be physically removed by the best means available. The tree will be photo
documented by the CITY OF WINTER SPRINGS and recorded on a specific log
provided by the CONTRACTOR. Once the tree is removed or cut into
manageable portions; the tree will be placed in a manner so to not accumulate on
the rights of way, creek bal1ks, etc.. .so not to create safety hazard or accumulate
during high water situations.
The CONTRACTOR shall invoice the CITY OF WINTER SPRINGS for the
removal of dangerous or leaning trees and placement in a safe area, for removal
under the current cubic yardage contract:
- From" j lnches and up, but less than 6 inch diameter- $ 45.00 per tree . - -..-
6 inch diameter and up, but less than 12 inches- $ 85.00 per tree
12 inch diameter and up, but less than 24 inches- $ 165.00 per tree
24 inch diameter and up~ but less than 48 inches- $ 470.00 per tree
Equal to or greater than 48" $ 700.00 per tree
The removal of hanging or broken limbs (Greater than 2;' in diameter and 2 feet or
greater in length) will be conducted for a cost of$ 150.00 per tree (no matter how many
limbs are removed) up to a height of 65 feet, at the City of Winter Springs's discretion.
The limbs will be removed to the right of way or on site staging area for removal. wider
the curbside collection portion of our contract.
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StumP Removal from Rural or Remote Areas
The removal hazardous stumps are a unique process requiring specialized
equipment. As such, this process requires unique documentation and costing.
The CITY OF WINTER SPRINGS and CONTRACTOR will measure each
stump three (3) feet above normal ground level, to determine the diameter of the
trunk. Once the diameter is established, the stump will be physically removed by
the best means available. The stump will be photo documented by the CITY OF
WINTER SPRINGS and recorded on a specific log provided by the
CONTRACTOR. Once the stump is removed or cut into manageable portions, the
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stump will be placed in a manner so to not accumulate on the banks during high
water situations and not to create safety hazard or the stump. shall be removed
totally.
The CONTRACTOR shaIi invoice the CITY OF WINTER SPRINGS for the
. removal of hazardous stumps and placement at in a safe area:
From 3 inches and up, but less than 6 inch diameter- $ 175.00 per stump
6 inch diameter and up, but less than 12 inches- $ 350.00 per stump'
12 inch diameter and up~ but less than 24 inches- $ 700.00 per stump
24 inch diameter and up, but less than 48 inches- $ 1,050.00 per stump
EqUal to or greater than 48" $ 1,400.00 per stump
-Ie This price is reduced from the original contract price due to the quantity
generated from Hurricane Chariey.
Tree Removal in Urban Areas
The removal of both doWn and leaning trees that threaten public areas and rights
of way or the natural flow of water and threatens flooding of improved property is
a unique process requiring specialized equipment. As such, this process requires
unique documentation and costing. The CITY OF WINTER SPRINGS and
CONTRACTOR will measure each tree three (3) feet above normal ground level,
to determine the diameter of the trunk. Once the diameter is established, the tree .
will be physically removed by the best.means available. The tree will be photo
documented by the CITY OF WINTER SPRINGS and recorded on a specific log
provided by the CONTRACTOR. Once the tree is removed or cut into
manageable portions, the tree will be removed to a staging area on site to be
loaded and hauled toa TDSRS for processing. The loading, hauling and
processing of the trees removed to the staging area will be conducted under our
cUrrent curbside collection operations.
The CONTRACTOR shall invoice the CITY OF WINTER SPRINGS for the
removal of dangerous or leaning trees and placement at an on site staging area for
removal under the curbside collection portion of our contract:
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From 3 inches and up, but less than 6 inch in diameter $55.00 per tree
6 inch diameter and up, but less than 12 inches- $90.00 per tree
12 inch diameter and up, but not less than 12 inches- $190.00 per tree
24 inch diameter and up, but less than 48 inches- $545.00 per tree .
Equal to or greater than 48 inches- $850.00 per tree
The removal of hanging or broken limbs (Greater than, 2" in diameter and 2 feetor
greater in length) will be conducted for a cost of$150.00 per tree (no matter how many
limbs are removed) up to a height of 75 feet, at the' City of Winter Springs discretion.
The limbs will be removed to an on site staging area for removal Wlder the curbside
collection portion of our contract.
Stump Removal from Urban Areas
The removal of hazardous stumps is a unique process requiring specialized
equipment. As such, this process requires Uhique documentation and costing.
THE CITY OF WINTER SPRINGS and CONTRACTOR will measure each
stump three (3) feet above normal ground level, to determine the diameter of the
trunk. Once the diameter is established, the stump will be physically removed by
the best means available. The stump will be photo documented by the City of
Winter Springs and recorded on a specific log provided by the CONTRACTOR.
Once the stump is removed or cut into manageable portions, the stump will be
loaded and hauled to a staging area for reduction through grinding.
The CONTRACTOR shall invoice the CITY OF WINTER SPRINGS for the
removal of hazardous stumps as wen as the loading, hauling and reduction.
From 3 inches and up, but less than 6 inch in diameter $175.00 per stump
6 inch diameter and up, but less than 12 inches- $350.00 per stump
12 inch diameter and up, but not less than 12 inches- $700.00 per stump
24 irtch diameter and up, but less than 48 inches- $1,050.00 per stump
Equal to or greater than 48 inches-_ $1,400.00 per stump
The CITY OF WINTER SPRINGS reserves the right to terminate this agreement at any
time and at their discretion. The CONTRACTOR shall be notified immediately upon the
CITY OF WINTER SPRINGS decision to terminate
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City of Winter Spri - AccePted
City of Winter Springs Manager