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Home My WebLink AboutGovernment Services Group TLBD 2004 .! . G s pub)Jc sector fundi~ &;: service solutions G GOVERNMENT SERVICES GROUP, INC. October 26,2004 VIA U.S. MAIL Michelle Greco Director of Finance City of Winter Springs 1126 East S.R. 434 Winter Springs, FL 32708 Re: City of Winter Springs Tuscawilla Lighting and Beautification District Neighborhood Improvements Assessment Program Continuing Services Dear Michelle: The City of Winter Springs has completed its sixth year of the annual assessment program for neighborhood improvements initiated in Fiscal Year 1999-2000. Government Services Group, Inc. (GSG) is pleased to have assisted the City of Winter Springs in undertaking and successfully implementing this recurring revenue source. In order to continue this relationship and the achievements realized thus far, I have enclosed the following scope of services and the fees and costs to assist the City in the preparation of the November 2005 tax rolls for the Tuscawilla Lighting and Beautification District Neighborhood Improvements assessment program. This scope assumes that the City will contract separately with Nabors, Giblin & Nickerson, P.A. for legal tasks. Please review the attached scope of services. We are currently preparing our schedule for the upcoming assessment season, and would appreciate your prompt reply. This will help us accommodate your requests and provide you with thoughtful and deliberate attention to ensure the continuation of this successful recurring revenue source. The execution of this letter agreement indicates acceptance of this proposal and Notice to Proceed. Upon execution of this agreement, please provide us with one signed copy for our files. ftl!cE!IVED OCl 2 9 :~n4 , F 1;\1\~!1 ~~: SPRINGS L.:,TY ~ln.nc' 1,J11..i,;,Q[ 1500 Mahan Drive. Suite 250 I Tallahassee FL 32308 IT 850.681.3717 I F 850.224.7206 280 We kiva Springs Rd. I Protegrity Plaza, Suite 203 I Longwood FL 32779 I T 407.629.6900 I F 407.629.6963 ~ , , , Michelle Greco October 26, 2004 Page Two We look forward to working with the City of Winter Springs on this important project. If you have any questions or need further information, please feel free to contact me. Sin~~ Skip Burnside SB/mp Enclosures (1) ACCEPTED AND AGREED TO FOR FISCAL YEAR 2005-06 ASSESSMENT ROLL: By: ;(aWrItd'm<~ city of Winter Springs Title: iLo(\a.1R 10 .lY\0LeM&rt- J ~ ~ Date: / J - L[ 0 'I Task 1 : Annual Maintenance of the Assessment Roll Provide periodic updates and reconciliations of the certified special assessment roll. Coordinate and reconcile prepayment amounts with the City of Winter Springs. Task 2: Prepare Annual Assessment Roll Develop and update the assessment roll for Fiscal Year 2005-06 for use in the recurring annual assessment program by obtaining new download of ad valorem tax roll information from the Seminole County Property Appraiser's Office and identifying changes to parcels (Le., splits, combinations and subdivisions). GSG will work with City staff as necessary to process database revisions generated. Task 3: Determine Revenue Requirements Advise the City of Winter Springs in determining the annual assessment revenue requirements for the assessment program(s) for Fiscal Year 2005-06 based on information from the City's financial advisor or other appropriate management personnel. Task 4: Calculate Annual Assessment Amounts Calculate/confirm the annual assessment amounts based on the apportionment methodology and revenue requirements for the assessment programs fore Fiscal Year 2005-06. Task 5: Certify the Annual Assessment Roll If required, advise and assist with the legal requirements for the adoption of the final assessment rate resolution in accordance with Section 197.3632, Florida Statutes including the certification of the assessment roll to the Seminole County Tax Collector. Task 6: Compute Prepayment Amounts Compute the prepayment amounts upon issuance of the ad valorem tax bill Fiscal Year 2005-06 and prepare a prepayment roll. . . For services provided by GSG the lump sum for professional services for the proposed scope of services will be $12,400. The lump sum fee for professional services includes one on-site visit with representatives of GSG. Additional on-site meetings may be arranged at our standard hourly rates. Project status meetings may be arranged through scheduled telephone conferences in lieu of additional on-site visits. The lump sum fee does not include the costs of producing and mailing the statutorily required first class notices for Fiscal year 2005-06, if required. These costs depend on the number of assessable parcels of property within the project areas. However, mailing and production costs are $1.25 per parcel, due and payable one week prior to mailing date according to the critical events schedule. The lump sum fee will be due and payable on a quarterly basis (assuming notice to proceed occurs by November 15, 2004) as follows: Payment Schedule 25% of lump sum fee ($3,100) 25% of lump sum fee ($3,100) 25% of lump sum fee ($3,100) 25% of lump sum fee ($3,100) December 2004 March 2005 June 2005 September 2005 ., 1. ~ .. Event Schedule Annual Maintenance of the Assessment Roll Periodically Determine Revenue Requirements May-August 2005 Certify Annual Assessment Roll August-September 2005