HomeMy WebLinkAboutArchitects Design Group Public Safety Facility - Additonal Services 1997 07 25
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July 25, 1997
Mr. Don LeBlanc
CITY OF WINTER SPRINGS
1126 E. State Road 434
Winter Springs, Florida 32708
Re: Winter Springs Public Safety Facility
Additional Services - Security Hardware System
ADG Project No. 534-93/2.1
Dear Don:
As you are aware, we are currently engaged in the effort of developing an analysis of the specific needs of
the Police Department in regards to the security hardware requirements. To date, we and our consultants,
as well as yourself and others within the City staff, have spent quite a bit of time on this issue. Weare
fully aware of the magnitude of importance these components are to the completion of the project and are
prepared to provide the necessary design input, coordination, and supervision required for the completion
of the security hardware system.
At the beginning of our collaboration with the City on this project, the direction we were given was that
the City had several of the integral consultants already under contract to provide services to the City
(specifically, ADT, Motorola, and Omnicom). Subsequently, our consulting Engineer was directed to
design a Security Conduit System that would enable the City's Security Consultant to have the means to
wire the electronic components of the security hardware system of their design. The City's Security
Consultant, ADT, has clearly stated their scope of services to include only the security camera system. It
is unfortunate that this integral component to the funtionality of the facility was not a consideration under
our scope at the beginning of the project. As I am sure the City will attest, this situation is not unlike that
of the communications change order that resulted from similiar circumstances.
Don, as I previously mentioned, we are fully prepared to complete the effort which has already begun, to
ultimately bring this issue to closure in a manner that is satisfactory to all parties involved. The
magnitude of the efforts required by ADG and our consulting Engineers to complete this endeavor
requires us to submit this proposal to the City for additional service compensation at this time.
Mr. Don LeBlanc
CITY OF WINTER SPRINGS
July 25, 1997
page two
The Scope of Services shall include the following:
Develop with the Police Department the requirements and needs of the Security Hardware
System.
Coordinate the design and integration of the Security Hardware System with the City's
Communications Consultant.
Coordinate with the General Contractor and the Security Hardware provider the individual
components of the system.
Supervision of the Installation.
The hourly fee schedule that these Additional Services require is as follows:
ADG
Principal
Project Manager
9 hrs. at $125.00 per hour.............................$1125.00
30 hrs. at $65.00 per hour...............................$1950.00
S u b- T otal.... ... ............ ........ ... ... ........... ...... ....... ... .... ...... .................. ................ ...... .....$3075.00
O.C.I. Consulting Engineers
Project Engineer
10 hrs at $85.00 per hour................................$850.00
Total..... ..... ........................... ... ............... ....... .... ............ ... ..... ........ .................... ..... ....$3 925. 00
Don, as you are aware, we have already spent considerable effort in meetings with the consultants and the
Police Department to resolve this issue. We have considered this our collaborative contribution to the
success of this project. The magnitude and sophistication of the Security Hardware System, however,
requires us to respectfully submit this proposal for the services previously outlined.
Mr. Don LeBlanc
CITY OF WINTER SPRINGS
July 25, 1997
page three
Don, we would appreciate the City's consideration of this proposal. We are prepared to immediately
provide the time and effort required to complete the endeavor which has already begun.
If you have any questions or require any further information, please contact either Keith Reeves or myself
at your earliest convenience. If upon review this proposal is acceptable, please sign this document below
and we will acknowledge this as our notice to proceed.
I remain, sincerely,
~A.~
Ian A. Reeves
Project Manager
~A.~
Ian A. Reeves
Project Manager
r. Ronald W. McLemore
City Manager - City of Winter Springs, Florida
cc: I.S.K. Reeves V, Terry Dawson - ADG
Darius Adams - OCI Consulting Engineers
July 30, 1997
To:
City Clerk . ~
Land Development Coordinato~
From:
Re: Architects Design Group
Additional Service - Security Hardware System
Attached for your records is that agreement, dated July 25, 1997, for additional services for the
security hardware system for the public safety complex.
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