HomeMy WebLinkAboutCollage of William & Mary Commission Chamber Upgrade Project -2006 04 17
April 4, 2006
City of Winter Springs
Information Services Department
1126 East S.R. 434
Winter Springs, FL 32708
Joanne Dalka
Information Services Director
Dear Ms. Dalka,
As per our conversation, please accept this letter as an agreement for the performance of
duties for the Winter Springs City Commission Chamber upgrade project. I have broken the
project into three phases, as listed below, along with estimates as to time needed to complete
each phase.
Phase I
Deliverables:
I. Consultant will research and create concept drawings based, on staff interviews, to determine
final objectives.
2. Upon completion and approval, a final set of system drawings will be created for distribution
with the LT.B. (Invitation to Bid) package.
Considerations:
Audio Systems inputs/outputs (including existing system)
Video Systems inputs/outputs (including existing system)
Lighting Systems
Electrical Systems
Document Camera System
Estimated Hours: 35
Expected Not to Exceed: 45
Phase II
Deliverables:
a) Consultant will prepare LT.B. document to include the following:
. Systems Drawing
. Equipment List
· Technical Specifications for the Project
. Training Requirements
b) Consultant will be available to provide technical clarification to prospective bidders as
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required in mandatory pre-bid conference meeting at pre-determined date/time.
c) Consultant will assist City in evaluation of bids received.
d) Consultant will prepare brief write-up recommendation for Commission on selected vendor.
Estimated Hours: 10
Expected Not to Exceed: 20
Phase III
Consultant will act as Project Manger to assure the following:
1) Compliance with I.T.B.
2) Assure installation is consistent with industry standards
3) System performs to Manufacture Specifications
4) Assure Proper System Documentation delivered.
5) Assure as-builds received for building changes.
6) Assure all Cabling labeled and documented
Estimated Hours: To be Determined
Expected Not to Exceed: To be Determined
Services will be billed at an hourly rate of $100 on an as used bi - weekly basis
and should be processed thru:
The Collage of William & Mary
Courtroom 21 Project
P.O. Box 8795
Williamsburg, VA 23187-8795
Fax (757) 221-3708
,
Signed
'f -/g /C1? Date
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John B. Byram
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Joanne Dalka
City of Winter Springs
Signed
'f- 17 -0 ~ Date